Exchange Messaging Outlook
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Today's highlights:
Regular features:
PDF Preview Handler for Outlook 2007One of my favorite Outlook 2007 features is attachment preview. I
get a fair number of Word documents, PDF files, and images, plus an
occasional Excel workbook, by email. In nearly every case, I don't
need to edit the content, just review it and viewing it within
Outlook's reading pane is easier and more efficient. Since the beta
I've been waiting for a genius to release an Adobe PDF preview
handler for Outlook… and now we have it, thanks to Ryan Gregg. This
preview handler works with Outlook 2007 in both Windows XP and Vista
and in Vista's Windows Explorer.
Adobe PRF viewer for Outlook 2007's Reading pane and Vista's Windows Explorer http://ryangregg.com/PermaLink,guid,a29ee2d7-6863-4b70-9fcb-b7db392f9a74.aspx Have Foxit Reader instead of Adobe Reader? Tim Heuer released a preview handler several weeks ago. As of now, it only works with Vista (and Outlook 2007 installed in Vista). Tim also wrote a code preview handler for .cs, .vb, .sql, .js files and has links to preview handler resources, for those who'd like to learn to write their own. http://timheuer.com/blog/archive/2007/02/27/14001.aspx By the way, Ryan is co-author (along with Randy Byrne) of Programming Applications for Microsoft Office Outlook 2007. http://www.microsoft.com/MSPress/books/9179.aspx Have something say about Outlook's POP3 or IMAP handling?While we're talking about Ryan, he's working on the "Internet mail
experience" in the next version of Outlook and would like to hear
about your experiences using Internet mail account types (POP and
IMAP) in Outlook.
Even if you don't have complaints about (or kudos for) the POP3 or IMAP capabilities of Outlook or prefer not to post them on his blog, the comments others have posted are interesting to read. You can read existing comments and post your own to his blog at: http://blogs.msdn.com/rgregg/archive/2007/03/17/outlook-and-internet-mail-support.aspx Keep Responses in the InboxThis week I’ll answer a few questions that come up on the
newsgroups occasionally.
Question #1: Annie wants to know "Is there a way to keep meeting requests in the Inbox after they are responded to? Currently once a meeting is declined, it is sent to the deleted items folder and if accepted it goes to the calendar. If the user declines a meeting request and later learns they are available they would like have the message in the Inbox." Sure. Go to Tools, Options, E-mail options, Advanced E-mail Options and remove the checkmark from "Delete meeting request from Inbox when responding". Block Embedded ImagesQuestion #2:
"In Outlook 2007, when spam in the Junk E-mail folder is viewed with the reading pane there are certain types of objects that aren't displayed - like those graphics that tell you what great stock to buy. When those same messages are moved to another folder the graphics are displayed in the reading pane. How can I set up other folders so they have the same security feature as the Junk E-mail folder?" In the case of these images, you can't unless you want to read all of your email in plain text. Outlook 2003 (with current updates installed) and Outlook 2007 block downloaded content (enabled by default) but not embedded images. The spammers know it's harder to block these types of messages and Microsoft knows many users don't like to see the images, so they made the junk email folder enabled for plain text only. Believe it or not, I see a fair number of complaints about the junk mail folder being plain text only and with disabled URLs. Yes, it is a pain to move false positives out to read them or click on links, but I see way too many users click on links accidently that it's worth my hassle to make them take the extra step of moving the message or copying a URL when the message really isn't spam. If you don't like the extra steps, its better to add senders to the safe list to keep messages out of the junk email folder than to disable its protection. I know, the junk filter is great for filtering bulk mail out of the Inbox (I use this technique too), but if the message isn't junk don't complain if some features are disabled. Since it's hard to find the messages if I move them back to my Inbox, I created a Not Junk folder to move these messages to if I need to view it without restrictions. To read all mail in plain text: Outlook 2003: Tools, Options, Preferences, Email Options, Read all mail in plain text. Outlook 2007: It's in the Trust Center. Tools, Trust Center, Email Security, Read all mail in plain text. If you choose this option you can render any HTML message with one click in the Info Bar. Outlook 2002: http://www.outlook-tips.net/howto/plain_text.htm Send to "undisclosed recipients"Question#3:
A common question on mailing is how to create a group or distribution list in Outlook that lists the distribution list name or "undisclosed recipients" in the To field, as some other email clients do.
"Is it possible, using Outlook, to create a group(called All) of
"send to" email addresses and have the header arrive at each
location looking like this:
From: Diane [mailto:dp@slipstick.com]
Sure, you can do it, sort of. Outlook doesn't handle it quite as
well as some other email clients, but it is possible. You'll
need to use an address you have control over as the
"all@slipstick.com" address. Create a contact with this address.
You can use your name, the DL name, or 'undisclosed recipients'
as the display name. Use this contact in the TO field and put
your DL in the BCC field. |
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New Utilities |
Athena Archiver |
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Updated Utilities |
Sunbelt Messaging Ninja http://www.sunbelt-software.com/Business/Sunbelt-Messaging-Ninja/ Sunbelt Messaging Ninja helps you to fight spam, viruses, trojans, phishing, spyware and other messaging security threats like 'zero-day attacks', with an easy to manage, 'all-in-one' integrated and 100% policy-based messaging security product supplies antispam, antiphishing, antivirus, attachment filtering, disclaimers, content auditing/filtering, and archiving to Exchange server. Free trial available. |
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New Exchange Knowledge Base Articles |
The performance counters of the MSExchangeNMC object do not work on the server
that is running Exchange Server when you use Exchange Server 2003 Connector for
Lotus Notes http://support.microsoft.com/?kbid=928461 The Microsoft Exchange Information Store service encounters virtual memory fragment issues on an Exchange 2003 server http://support.microsoft.com/?kbid=933650 The IsAlive check fails, and the Exchange 2003 cluster server fails over when you use an Outlook client to try to access the free/busy folder http://support.microsoft.com/?kbid=934451 Microsoft Exchange 2007 Information Store may fail to start after reboot http://support.microsoft.com/?kbid=555859 The Accept button, the Decline button, the Tentative button, and the Propose New Time button are unavailable in an Outlook meeting request http://support.microsoft.com/?kbid=915406 The Exchange Server 2003 Migration Wizard for Lotus Notes crashes with an access violation when the wizard processes a Lotus Notes e-mail message http://support.microsoft.com/?kbid=927559 Lotus Notes DocLinks in e-mail messages are replaced with bitmap icons in Exchange 2003 http://support.microsoft.com/?kbid=920781 Non-delivery report (NDR) messages are not sent to original users after an administrator clicks "Delete (with NDR)" in Exchange Server 2003 Connector for Lotus Notes http://support.microsoft.com/?kbid=929557 A memory leak occurs on an Exchange 2003 server, and the server becomes unresponsive after it runs for several days http://support.microsoft.com/?kbid=932182 Event ID 8225 is logged when the LME-NOTES-MEXNTS process stops responding on an Exchange 2003 server that is running the Exchange Server 2003 Connector for Lotus Notes http://support.microsoft.com/?kbid=929173 |
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New Outlook Knowledge Base Articles |
Description of the Outlook 2003 post-Service Pack 2 hotfix package: March 13,
2007 http://support.microsoft.com/?kbid=934186 Description of the Outlook 2003 post-Service Pack 2 hotfix package: March 14, 2007 http://support.microsoft.com/?kbid=934323 Description of the Outlook 2003 post-Service Pack 2 hotfix package for the Finnish version of Outlook 2003: March 13, 2007 http://support.microsoft.com/?kbid=934200 You cannot open an Outlook folder from a sharing invitation that you receive from another Outlook user http://support.microsoft.com/?kbid=912265 Description of the Office 2003 post-Service Pack 2 hotfix package: March 12, 2007 http://support.microsoft.com/?kbid=933826 You cannot open a Windows SharePoint Services list or a Windows SharePoint Services document library from a sharing invitation that you receive from another Outlook user http://support.microsoft.com/?kbid=912264 Visual Studio Tools for the Microsoft Office System (VSTO) Outlook add-ins do not run when you use the Outlook View Control from a Web page http://support.microsoft.com/?kbid=933822 Description of the Office 2003 post-Service Pack 2 hotfix package for the Office 2003 Proofing Tools: February 21, 2007 http://support.microsoft.com/?kbid=932848 Description of the Office 2003 post-Service Pack 2 hotfix package for the Italian thesaurus, for the Italian MUI, and for Office 2003 Proofing Tools: March 6, 2007 http://support.microsoft.com/?kbid=932840 Description of the Office 2003 post-Service Pack 2 hotfix package for the Italian version of Office 2003: March 1, 2007 http://support.microsoft.com/?kbid=933734 Description of the Office 2003 post-Service Pack 2 hotfix package for the Italian MUI and for the Italian proofing tools: February 21, 2007 http://support.microsoft.com/?kbid=932841 Description of the updates for Outlook 2003 and for Office 2003 MUI Pack: March 15, 2007 http://support.microsoft.com/?kbid=924423 |
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