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Outlook Task Tools

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Many of the tools listed on this page also work with Calendar and Contacts, along with Tasks.

Tools in the Spotlight

EasyTaskLink EasyTaskLink distributes tasks and collects progress reports automatically via Outlook Tasks Folder and provide you with the needed Excel views so you can pull reports instantly. Deploys tasks to Outlook Tasks Folder and collects narrative progress reports automatically. Distribute tasks to your team members without using a server. Accepts and rejects status reports. Supports Office 2003/2007. Automatically updates Project MPP plans.
Extended Reminders Outlook COM add-in that enables you to receive reminders from any mail, calendar, contacts, or tasks folder in your default information store (Exchange mailbox or Personal Folders file) except the Outbox.
HelpDesk for Outlook and SharePoint HelpDesk for Outlook and SharePoint combines Outlook and SharePoint and takes advantage of the best of both Microsoft products. Support e-mails are converted to SharePoint list objects, manually or automatically. Any SharePoint List template can be used. Powerful, integrated reporting and statistics tool facilitates business intelligence. Useful for all kinds of issue tracking and user support. Works with Office Live Small Business.
Public Folder HelpDesk for Outlook With Public Folder HelpDesk support staff can collaborate on helpdesk tickets inside MS Outlook. Auto-create tickets from e-mail or web form. Describe problems using attached files and rich text. Sort tickets. Get information from the Outlook contacts or the GAL. Open tickets stored in Outlook and in an Access or SQL database. Closed tickets retained only in the database but can be searched and re-created in Outlook if needed. Mail conversations can be tracked. Statistics tool and knowledge base. Works with Outlook 2000 and above and Windows 2000 and above.
Reminder Manager Reminder Manager provides reminders from any email, calendar, tasks or contacts folder in any open mail store. This allows you to set reminders on items in any folder in your mailbox or PST file, secondary PST files or public folders. Reminders can be emailed to any pager or email enabled communications device.
Task Duplicates Eliminator Either delete duplicate tasks or move them to a separate folder. Enter code WD9BHK53 during checkout.

More Tools

Action Project Manager Action Project Manager for Microsoft Outlook is a utility software for project management, planning, scheduling and tracking individual tasks for small organizations and Individuals. You can create task and track till its completion by sharing between multiple users, monitoring it as a centralized system and keeping track of the proceedings. It ensures an on time delivery of projects and meeting the expected output for a successful Project management. For Outlook 2000, 2002, 2003, 2007. Beta.
Advocate 2002 Case and billing management software that integrates with Outlook 2000's contacts, calendar, tasks and mail.
anagram Converts text in virtually any Windows application into Outlook contacts, appointments, tasks, or notes.
Anti-Dupe for Microsoft Outlook Remove unwanted Outlook duplicate records with Anti-Dupe for Microsoft Outlook add-in utility. Anti-Dupe for Outlook scans and deletes duplicate Outlook duplicate appointments, contacts, emails and tasks based on pre-determined criterion set by Anti-Dupe. Trial version available.
Auscomp IT Commander Harness the power of a 100% web-based helpdesk solution "Auscomp IT Commander" from and within Outlook. Features include: Auto-login (Active Directory/LDAP). Lodge, manage and action on any helpdesk request. Answer emails using articles from your helpdesk knowledge base with the click of a button, or build up your helpdesk knowledge base from existing emails incl. attachments ... all with ease and speed from within Outlook.
CCS HelpDesk CCS Help Desk leverages the power of Exchange Server, Outlook, and the Web to bring you a simple, efficient and effective help desk, customer support and ticket tracking system. It is ideal for companies and organizations that are overwhelmed by user or customer requests and issues. Support requests are entered through Outlook, the Web or email, and then are assigned and tracked. The resolved tickets are kept in an Exchange public folder and can be reviewed if a similar issue arises again. Available in Pro, Standard, and Lite versions. Version 4.2
CCS Service Request CCS Service Request provides a central point for tracking and managing service requests for departments such as HR, IT, Facilities, Sales and Marketing. Tickets are submitted from an Outlook form, email or web page. The ticket is routed to the department providing the service. Department staff is assigned the request. Includes full reporting, knowledge base and flexible forms. Easy to install, run.
Easy2Add for Microsoft Outlook Quickly create new events, tasks (to-do), contacts, notes from plain English in your Outlook Calendar (appointments, meetings, all day events), Tasks, Contacts and Notes folders even Outlook is not running. Adding Events feature is free, other features are available in registered version.
Getting Things Done Outlook Add-in Applies David Allen's workflow methodology to Outlook functionality, using categories, views, and other features.
Important Dates Reminder System Synchronizes tasks in users' mailbox folders with an Exchange Server public folder, then sends reminders to everyone involved in the task. Designed for law offices, but potentially could apply anywhere.
InControl Law practice management tools for Microsoft Outlook, using contacts, tasks, appointments, and journal items. With Exchange Server, the information can be shared centrally with contacts synchronized throughout the firm. Includes time docketing.
Message Pad for Outlook Message Pad for Outlook replaces phone message pads, Post-It Note or bits of paper for your phone messages. Messages can be picked up remotely using email enabled mobile devices. Workgroup management to allow office groups to maximize productivity (requires Microsoft Exchange). Fully integrated with Outlook. Free evaluation.
More Productive Tools for Outlook More Productive Tools for Outlook is an innovative tool that expands your ability to get information into and out of Outlook quickly and effectively. More Productive Tools provides you with a vast array of capabilities to make your Outlook use more productive and efficient. Supports Outlook 2000, 2002 (XP), 2003 and 2007. Currently Free. Beta
MS Outlook ICS and VCF Adapter MS Outlook ICS and VCF Adapter is a set of VBA scripts that enables a user to connect any Calendar folder (appointments or tasks) to a remote iCalendar server in read/write mode (i.e. it is possible to read from the remote calendar and it is possible to publish to the remote calendar. Free.
Organizer for Outlook Ceptara's Organizer is an Outlook 2007 or later add-in designed to help achieve greater focus on personal objectives through the creation and management of projects and tasks. It builds on the practices and techniques discussed in Ceptara's Personal Excellence training which incorporates methods and techniques from Covey's Seven Habits and Allen's GTD method.
Outlook Duplicate Items Remover Free tool for removing duplicate items from Outlook folders. ODIR recognizes duplicates in Contacts; Calendar; Tasks; Notes and Email folders. Using ODIR is very easy: select a folder and click the button Remove Duplicate Items. ODIR scans the selected folder for duplicates and MOVES all duplicates found to a subfolder ODIR_duplicate_items. Version 1.2
Outlook Duplicate Remover Simple tool for searching and eliminating Outlook duplicates in the Contacts, E-mails, Notes, Tasks, and Calendar Folders of Microsoft Outlook.
Outlook Duplicates Remover Removes duplicate items from Calendar, Tasks, Contacts, Notes, and mail folders. Free.
OutNote Attach notes to messages and contacts using OutNote. Manage your notes from a central OutNote window, including reply and forwarding the message with or without the note. Available options include reminders (pro version), display a small window reminding you a note is attached when a message is selected or display the note when a message is selected. Outlook 2002/2003/2007. Version 1.0.13
Reminders Assistant With the Reminders Assistant plugin for Outlook you can set reminders for each and every Outlook folder including embedded ones.Reminders Assistant is an add-in for Microsoft Outlook 2007, Outlook 2003, Outlook 2002 (XP), and Outlook 2000. The Reminders Assistant component is one of the 18 addins included into the program MAPILab Toolbox.
ShareO Sharing Outlook calendar, contacts, journal, mail, tasks and notes folders with other Outlook users without a server. Share documents and files. Scheduling. Sharing Free/Busy information.(Version 3.21)
Taglocity Taglocity for Outlook enables users to assign unlimited keyword “tags” to any Outlook items such as email, contacts, calendar entries, etc. Instead of forcing content into conventional folder structures that too rigid, each tag essentially acts as a virtual folder, thus reducing the need for folder hierarchies. To help improve organizational efficiency, Taglocity can also automate common tasks by running actions when tags are set, such as turning email into appointments, assigning additional tags, or automatically moving messages into specified folders. Version 2.0
TaskColors 4Outlook TaskColors 4Outlook is an Outlook addon that lets you color your task lists with different colors.
TaskController Automatically converts incoming mail messages into Outlook tasks in a public folder with customizable fields. Turns completed tasks into knowledgebase entries.
Taskline Taskline automatically schedules Outlook's task list. With Taskline, you know when each of your tasks is likely to start and finish, enabling you to meet deadlines with confidence. Taskline can also display tasks in Outlook's calendar. Taskline adds the ability to schedule different types of tasks to different time slots, for example work tasks during the day and personal tasks at evenings and weekends.Version 3.
TaskToCal The Outlook add-in TaskToCal displays your Outlook tasks in your calendar automatically. Every time you create a new task then a new appointment will be created in your calendar. The notes and the state of your tasks are shown in the corresponding appointment. If you move your task-appointment in your calendar then the new time will be reflected in your task, too. Delete a task in your calendar and your task will be erased in the tasks folder.
TimeCards for Outlook 2000 Contact management tool, streamlining repetitive entry tasks and supporting shared folders via either Exchange Server public folders or Net Folders. Automatically enters contact data into other Outlook items. Synchronizes Outlook Journal items with an Access database. Can create multiple tasks to go with each new contact. Outlook 2000 only.
Tracking Tasks Track the status of your Airborne packages from within Outlook.
Trog Bar Auto-prioritizing task manager for Outlook supports popular methodologies for managing tasks like David Allen's Getting Things Done, Total Workday Control, and Total Relaxed Organization. Manages emails as tasks automatically.
VIP Task Manager VIP Task Manager is a client/server groupware for task management and team collaboration. It lets users plan human resources and tasks, manage projects, schedule employees, track time, automate their workflow. VIP Task Manager allows authorized users to simultaneously access and share common database through Local Network (LAN) to see, add and assign tasks, automatically send and receive notifications.
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More Information

  • Project Management Tools for Microsoft Outlook
  • Microsoft Outlook Task Forms
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    Last modified on Thursday, January 21, 2010
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