Special Function Automatic Message Processing Tools
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One of the most sought features of an e-mail program is
the ability to automatically route, print and otherwise
process incoming messages -- and outgoing messages as
well.
These tools provide automatic messaging functions for specific
situations. General message processing tools are at Automatic Messaging Processing Tools.
Three-in-one solution. Attachments Processor allows extracting attachments from the incoming messages and save them to your hard disk (extracted attachments are replaced in the incoming message with a link to the file on the disk or a text file with an attachment description as well and a link to it). Attachments Zip Compressor: allows automatic archiving the attached files by ZIP both for incoming and outgoing messages. It can create self-extracting archives and password-protected archives. Blocked Attachments management: utility for managing the list of attachment types, which are blocked by the Outlook security system.
Create and send personalized individually addressed e-mail messages using an easy Wizard in Outlook - plain text, HTML or rich text. Your recipient list can be in Outlook, Exchange Global Address Lists, Excel or Access files. You
can use Categories or Distribution Lists to keep mailing lists. You can even defer and batch send your emails to get around ISP restrictions. This is your complete Outlook based solution for e-mail newsletters, business announcements and sales & marketing emails.Supports Outlook 2000, 2002, 2003 and Outlook 2007. Version 2
Send a special message to your PC running Outlook 2000 or 2002 and this utility, and your computer will mail back the file you need. Enter code WD9BHK53 during checkout.
IMI Attendees Print is small utility specially designed for Microsoft Outlook users to print the names of the people who have been invited to a meeting. Obtain information for Meeting Request items from any Outlook Appointment folder. Print the names of the people who have been invited to a meeting and print the response status - Accepted, Declined, Tentative, or None. Save and export report in Word, Excel, RTF, PDF, or HTML format. Compatible with Outlook 2000/2002/2003/2007 and Exchange Server 5.5/2000/2003.
Conversation tracking, searches; automatic refiling into folders by date, status or correspondent; showing folders with unread messages and other features for e-mail management. Supports Windows 7 and Outlook 2007. Version 4.01
Print Tools for Outlook is a Microsoft Outlook add-in. It will help you automatically print incoming and outgoing messages with attachments (as well as messages and attachments separately). The plug-in automatically unpacks and prints packed .ZIP and .RAR attachments, and supports manual and automatic modes. Used with Microsoft Outlook rules, the Print Tools plug-in allows you to create a system that will automatically print messages and/or attached files. You can either specify (or forbid) which file types will be printed or print an attachment separately from its message.
File 90% of your emails at the click of a button. Manage your Inbox and Sent Items folders. Move emails out of the Inbox to the correct folder at the click of a button. QuickFile remembers the folders used for each person and presents a short customized list each time. Use the same list to Send&File in one step instead of having to go back to your Sent Items folder. Plus many more email management features such as one-click creation of task/appointments from emails, newsletter processing, deferred non-urgent emails and much more.
Safeguard Send helps you prevent mistakes when sending email - by checking outgoing email for certain keywords, checking if you are sending email outside your company, checking if you are sending to more than N number of recipients, plus three other checks. It prompts you for confirmation of the send if any violations occur, giving you a chance to think before you send important or confidential emails. Enter code WD9BHK53 during checkout.
Set up automatic forwarding of either all messages or only messages that meet certain criteria. You can choose what information goes into the forwarded message -- subject, received time, sender, message body. Enter code WD9BHK53 during checkout.
Add-in for Outlook 2000 or later to automatically create Outlook contacts for people you send messages to, receive messages from, or reply to. Can add categories as it creates contacts. Does not trigger Outlook address security prompts.Enter code WD9BHK53 during checkout.
Client-based notification tool for Outlook folders, including Exchange Server public folders. Now supports Windows Vista and Microsoft Office 2007. Freeware.
Helps control the storage space needed for Exchange/Outlook messages by removing attachments from Exchange mailboxes. Rules and other tools for managing attachments. Rules can be set up to act on arrival, on reading, on sending or after so many days.
Automatically print all incoming and outgoing messages and attachments, either together or separately. Supports both Inbox and other folders. Enter code WD9BHK53 during checkout.
Offers “Reply As Folder” functionality with option to force the use of the From address when replying as folder (controlled centrally). Sent items can be filed in a sent items sub folder. Appends Company Signature based on sender domain Suffix. By default, it blocks external mail sending except From group folders. Has centralized application management and error logging. Trial version available.
ContactCopy creates Outlook contacts from text containing contact information (like email signatures, contact data on websites, etc.) ContactCopy recognizes addresses and phone numbers from the USA and more than 20 European countries.
Tool to organize your Outlook mail, learning by example as you sort your mail into customizable categories, such as Spam and Later. Outlook 2000 or later.
Create rules to refile messages in your Inbox either on demand or at regular intervals. Useful if you want to move messages from the Inbox to other folders after you read them.
E-mail Sorter Wizard gives the end-user the ability to save and direct incoming and outgoing e-mails. No need for the old drag and drop techniques, just click on the message and the e-mail is automatically filed.
Automatically downloads emails from web forms and third party sites, processes them into Outlook and assigns follow-up whenever a lead fills up a Web Form on your web site. Send an Auto-Response Email to the incoming email and also Distribute the Lead email among your Lead Processing Team. Can also create contacts from structured text files, in addition to mail messages.(Formerly Web Response Grabber)
Email2DB is an email processor and auto-responder. It is a tool you can use to parse and extract data from form-based emails to integrate with your business data. If you receive orders, invoices, support enquiries, web site feedback forms or any of form based data by email. Email2DB can process emails from POP3, IMAP and Exchange Servers - plus directly from Microsoft Outlook 2003 folders. Email2DB will print custom reports, update Outlook contacts, save attachments to specific folders, send auto-responses, control Windows processes, run scripts & macros - all from received emails. Version 1.9
Generic mechanism for adding
Exchange/Outlook client extensions that perform
actions when you open or close messages, based on
a particular e-mail address in the From field on
the message. When Exchange Hook is installed, you
should see a new Message Handlers tab
in the Tools | Options dialog.
(If you don't see this tab in Outlook, make sure
Exchange Hook is installed in the Add-In Manager.)
Use this tab to configure Exchange Hook to process
messages with different programs that you create
with Visual Basic or other tools. Exchange Hook
runs the receiving program, passing it the text
"ExchangeMessageID" followed by the
unique message ID for the item. For more
information, click the Help button
on the Message Handlers tab in Tools
| Options orsearch your
system for Exchhook.hlp. Contact information for
the developer is on the Copyright page. Strictly for developers. With source code.
Exclaimer Auto Responder is a multi-functional tool which allows you to automate replies to emails, redirect messages, add and remove senders and recipients from emails, as well as prevent messages from being delivered. Create personalised auto responses by including the sender’s original message, add company branding, and attach files such as brochures and leaflets. Redirect messages to new domains or group mailboxes instead of sending to individuals. Change the senders and recipients of emails by switching from individual mailboxes to team mailboxes as well as being able to Cc and Bcc extra contacts. Exclaimer Auto Responder works with Exchange Server 2007 and 2010.
Addin for Outlook 2000 or later that monitors a particular file for changes and automatically sends an update to a list of recipients with the latest file attached.
Scans the Inbox folder for all incoming e-mail (including faxes) and forwards it to an address you choose. For example, it can be used to forward all incoming faxes from an unattended computer to an administrator’s account. 18 Apr 96.
Tool suite for Exchange 2000 and 2003 provides anti-virus protection, disclaimers, spam and junk mail filtering, content-based filtering, PGP and S/MIME encryption, encrypted archival storage and mail forwarding.
The Lucatec Mask Add-in for Outlook is used with Exchange server accounts which allows you to reply from a shared mailbox or public folder, automatically entering the folder or mailbox's email address in the From field. Lucatec Mask will automatically determine the correct sender address to use based on the mailbox or public folder the user is currently using in Outlook. It also offers the option to move or copy the sent message to the relevant account's Sent Items folder (or Public Folder). It supports shared Exchange Server mailbox accounts and Public Folders with email addresses. Works with Microsoft Outlook 2000/2002/2003/2007. Version 2.3.0
Redirect messages from a mailbox to another address and/or sends absent notifications (out-of-office messages). It requires Microsoft Mail, but that can be either a workgroup postoffice or the full Microsoft Mail Server.
Monitors mailboxes, Exchange Server Public Folders, POP, and IMAP4 accounts. Available in English, Russian and Italian; can be customized to local language. Now includes support for SSL (Secure Sockets Layer) encryption for POP3/IMP4 protocols. Version 4.5.
MP*Print is a plug-in integrated into the Rules Wizard as a Custom Action used to automatically print email and/or attachments. Options include the ability to select the printer according to your own filters created with the Assistant, select different printers for the body of the message and for the attachments. Define the list of authorized extensions (for example .doc, .rtf, .txt, if you only want to print text files and Word files). MP*Print handles any attachment format if the application is available on the computer, including HTML attachments.
OfficeJunior takes the monotony out of entering data received from web forms. No more printing out the form and passing it to someone to enter, or yourself, when you have time. OfficeJunior analyses the email as it is received into Outlook, then depending upon the criteria you set will start on the custom actions that you have defined. Works with Outlook 2000, Outlook 2003, Outlook XP
OOF (Out Of Office) Automation is a VBScript-based automation of switching the OOF Assistant on automatically when the respective user has entered an "away" appointment and back to off when there is no "away" appointment anymore.
With OOF-Admin you can manage the Out of Office settings of Outlook/Exchange users: Out of Office message text and status (fully compatible with extended Out of Office features of Outlook 2007 with Exchange 2007).Out of Office rules (Enable/Disable rules, Create new rules, Delete/Modify existing rules; Folder Permissions (including the new Free/Busy permissions of Outlook/Exchange 2007) Version 3.
Free content-classification (e.g. anti-spam) tool for Outlook 2000 or later, using the open-source POPFile classification utility. Methods include Bayesian analysis, whitelist (can import from Outlook contacts), and keyword and regular expression matches. Can monitor any Outlook folder (including PST, Exchange, IMAP, and Hotmail) and handle new items, moving them to other folders, deleting them, marking them as read, or playing an alert. Training mode allows you to set your own definition of spam (or other classifications). Triggers Outlook security prompts during contact import.
Outlook eMail Manager integrates with your inbox in the form of a File Message button in either a toolbar of the main Outlook window or on the ribbon of the email window. As the email is read you have the option to quickly file the message into an Outlook folder or the file system in the form of an .MSG file.
Email Merge Personalized Individually Addressed Invitations, Greetings and Sales Letters at the click of a button. Supports Outlook 2000,2002, 2003 and 2007, with or without Word as Editor.
All the disclaimer and signature features of Policy Patrol Disclaimer, plus rules-based message and attachment filtering, spam blocking with real-time black lists, white lists, and other methods, anti-virus using the Kaspersky anti-virus engine, off-peak delivery of large messages, reports on sent and received messages and other management features, automatic printing, customized NDRs and DSNs, automatic conversion of messages to plain text, automatic compression and decompression, archiving to SQL, XML, or CSV.
Grabs mail messages and attachments, combining and saving into a text file, assigning a sequential number. Also includes TextPipe, which cleans up the formatting and inserts the text file into a database. Designed for use with resumés, but could have other applications as well.
COM add-in for Outlook 2003/2007 that automatically fills in the correct From address when the user is responding to a message in another user's Exchange mailbox. (Use it with the UniSent add-in from the same site. UniSent keeps the outgoing messages in the Sent Items folder of the other users mailbox.) Version 1.7.0.4
Automatically forwards incoming Internet messages to one or more addresses (like from your Inbox at work to your personal mail account), with the option of excluding mail from certain domains. Version 1.5, 38kb, 30 Jul 96.
Send Guard will detect and prompt you whenever you make any of these mistakes and more: forget to send an attachment you promised in a message, Reply-to-All or forget to Reply-to-All, send emails using the wrong email account, send emails with blank or incorrect subjects, said something you oh-so-knew-better than to say. Works with Outlook 2000, 2002, 2003, and 2007. Version 1.0.75 Free trial available.
COM add-in for Outlook 2000 or 2002 to tag incoming mail messages with information from a database, so you can more easily identify messages from clients. Also checks for large or missing attachments on outgoing messages.
More Information
Contact Management
Tools -- Many of these utilities include
autoresponders as one method of managing
communications with contacts.
Content Control Tools
-- Includes tools to filter incoming and outgoing
messages for content and attachments
Message Extraction Tools
-- To pull information automatically from incoming messages for use
in databases, replies, etc.
Pager Tools -- To
automatically forward messages to a pager
Fax Tools -- To
automatically print or forward incoming faxes
