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Today's Highlights »
- Print Classic Outlook Folder names
- Classic Outlook: New Junk Email Settings
- App passwords for Microsoft 365 Business Accounts
- List Recent Files on File tab in Office apps
- What happens if you don't renew Office subscription?
Print Classic Outlook Folder names
I have a VBA macro that prints a list of classic Outlook folders to new message (it does not work with new Outlook). It works great but requires the user to change macro security settings. PowerShell is easier to use (in my opinion) because you don’t need to change the security settings, especially if it’s not a script you need to run frequently.
For this reason, I created two PowerShell scripts to print the folder list to a text file. One prints a list of all folders in your profile, including folders in all email accounts, in any public folders, and in PST files. If you only want a list of all folders in a specific data file, a second script lets you choose which data file to use.
With either script you can include the full folder path or just the folder name and can sort the folders alphabetically. The message count is listed after the folder name.
To use the PowerShell scripts, you just need to paste the code into the PowerShell window. I prefer using PowerShell IDE because you can edit the script in the window, rather than editing it in notepad and pasting it into PowerShell.
You may need to change the file path (it defaults to C:\Users\%username%\Documents.) If you want to change the sort order or include the full file paths, move the # sign in front of the lines to the other option. Then click the Run button or press F5 key.
Get the script at Print Classic Outlook Folder names
Classic Outlook: New Junk Email Settings
Beginning with classic Outlook Version 2407 Build 17827.15010, Microsoft removed the junk filtering options from the Junk Email Options. However, due to a bug that did not disable the filters properly, they needed to undo the change temporarily.
When the bug is fixed, these options will be removed:
• No Automatic Filtering. Mail from blocked senders is still moved to the Junk Email folder.
• Low: Move the most obvious junk email to the Junk Email folder.
• High: Most junk email is caught, but some regular mail may be caught as well. Check your Junk Email folder often.
• Permanently delete suspected junk email instead of moving it to the Junk Email folder
• Warn me about suspicious domain names in email addresses. (recommended)
Leaving only this option on the Options tab:
• Safe Lists Only: Only mail from people or domains on your Safe Senders List or Safe Recipients List will be delivered to your Inbox.
And adding
• When reporting phishing or junk, always ask me before sending a report
I’m glad to see this change as Outlook’s Junk filters haven’t been updated in close to 10 years. Too many people enabled the “Permanently delete…” option then wondered why some of their mail was disappearing. A few enabled Safe lists only and permanently delete junk mail. Ouch.
App passwords for Microsoft 365 Business Accounts
A user needed to use an app to send mail and needed an app password, but when they logged in to create the app password, the option to create an app password was not available when they clicked on "Add sign-in method".
They need to speak with their Office admin to have the app password option enabled.
The admin will need to log into https://account.activedirectory.windowsazure.com/UserManagement/MultifactorVerification.aspx
Select the user account and change the "Multi-Factor Auth Status" to Enforced.
Once MFA status is changed to Enforced (and it has synced, which can take up to 2 hours) is changed, the user will have the option to create an app password when they log into their account at https://mysignins.microsoft.com/security-info
List Recent Files on File tab in Office apps
While not an Outlook issue, I recently had a client who migrated from Office 2010 to Office 365 and wanted to see the recent files when they opened the File tab.
It’s an option in File > Options > Advanced, under the Display section (about halfway down). Enable the option “Quickly access this number of Recent Documents” and set the number of recent files you want shown. Note: You need to set this in each office app.
While you can set it to show up to 50 documents, unless you have a tall, high-res monitor, you’ll have 5 – 10 or so documents visible with the rest listed in an overflow menu.
If you edit or reuse documents, it might be more efficient to pin those documents. They’ll be listed under the Pinned Header on the File tab.
You’ll also have recently used documents when you right-click on the application icon on the task bar. You can pin frequently used documents here too. Note: The documents pinned here do not show in the Pinned list on the File tab in the app.
What happens if you don't renew an Office subscription?
A user wanted to know what would happen to his files if he did not renew his Office subscription.
When a subscription expires, Office drops to a read-only state. Users can read the files using it (and be nagged to subscribe) but will not be able to Edit or Print the files. If using classic Outlook, users won’t be able to send and receive email.
As long as OneDrive is not storing more than 5 GB or the files are stored on his hard drive, nothing would happen to them. If Office is not uninstalled, documents can be opened in it.
If there is more than 5 GB of data in OneDrive, the files need to be downloaded and moved out of OneDrive before the subscription expires.
If you use Outlook.com email and have more than 15 GB email, you need to archive or delete mail to get under quota. If you don't, incoming email will bounce with a mailbox full message.
New & Updated Outlook Support Articles
Classic Outlook errors on startup “The required file msls70.dll cannot be found in your path”
Classic Outlook reminders dialog not drawing properly and Dismiss button missing - Microsoft Support
Outlook Desktop is unable to apply labels with encryption - Microsoft Support
Outlook Junk filtering is running but the Junk Email Options settings are removed
Signatures are not syncing between Outlook Desktop and Outlook Web App
Unable to add a Gmail account to classic Outlook
Unable to add files as an attachment to emails in Outlook for Mac - Microsoft Support
Other Resources
Print Classic Outlook Foldernames
How to use PowerShell to print a list of all folders in a classic Outlook profile or only the folders in a specific data file.
Set up Sweep Rules in Outlook.com (YouTube video)
Repair Microsoft 365 Office Software(YouTube video)