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Updating User Information in the Exchange Server GAL

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Keeping up with changes in user details can be a real bother for Exchange Server administrators. A variety of techniques allow users to update their own details, using ADSI and CDO techniques..

 

Microsoft Tools | Code Samples | Third-party Tools

Microsoft Tools

GAL Modify Tool and GAL Modify for Web Tool for Exchange 5.5:
  • Get it from the Microsoft BackOffice Resource Kit 
  • XADM: How To Install and Use the Global Address List Modify for Web Tool
  • GAL Modify Tool for Exchange 2000:

  • Get it from the Microsoft Exchange 2000 Server Resource Kit
  • XADM How to Use the GAL Modify Tool
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    Code Samples

  • ADSI Mailbox Admin Outlook Form 
  • CDOLive has a code sample of an Outlook 98 form that lets users modify their mailbox properties. 
  • How to allow users to change their profile details on the Exchange Server -- Delphi 5 sample allowing a user to create, update, and delete an Exchange 5.5 mailbox; also available in compiled version. (IMI has other excellent Exchange programming examples.)
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    Tools in the Spotlight

    IMI GAL Modify IMI GAL Modify is a small utility for Exchange Admin to modify the Mailbox attributes on MS Exchange Server 5.5. Works on MS Windows 95/98/Me, allowing the admin to modify the mailboxes from a desktop machine.
    Profiler Profiler gives the typical end user the ability to update their directory information (telephone number, office location etc) using their browser. Supports password management. Reset Passwords with security questions. Updating membership of Groups and Distribution lists are supported. Because the software is web based, deploying the solution is as easy as giving your users the correct URL or adding a link to your intranet. Supports Exchange 200x and LDAP SSL for secure connections.

    More Tools

    Account Central Account Central decreases the administrative burden on key IT personnel by allowing secretaries, supervisors or other authorized personnel to update select portions of the Active Directory. Authorized personnel can automatically email a whole distribution list allowing users to view and update their information with Account Central.
    Directory Assistant Directory Assistant allows users to modify their directory information. To facilitate ease of setup, the existing "mailbox template" is used as the foundation for customizing Directory Assistant. Directory Assistant can be also configured differently for specific groups of users - enabling system administrators to provide variable levels of authority or approval for changes. Automate the updating by setting up reminders to ensure clients update their information at regular intervals. Clients can update their information using their web browser.
    Directory Online Directory Online is a collection of .Net powered web pages giving users browser access to the Active Directory address list (GAL). People can search the directory, view contact and address details and edit their own details. Directory Online also acts as an online phone book for your organization.
    ExMS User Profile Manager ExMS User Profile Manager (UPM) allows individuals to view and update specific account attributes in Windows, Exchange, and Active Directory account profiles without providing sensitive administrative rights. The proprietary Dynamic Administrative Roles Technology (DART) provides each user with enough limited access needed to perform specific administrative tasks.
    GALsync Synchronize objects between multiple domains and forests – Share information securely between Exchange organizations. GALsync allows you to share Exchange mail-enabled objects of your Active Directory forest with other forests. Transfer types are ftp, windows shares and email. Encryption possible. Sharing objects helps users in one or both messaging organizations to access information about users and groups of the partner organization. Easy to use – simple in pricing, no additional software or hardware required. Works fine with Windows 200x and Exchange 200x. Version 2.5
    GroupID GroupID takes all of Imanami's core products and bundles them into a suite, integrating functionality and administration while still enabling them to function independently. With GroupID its easy to keep distribution and security groups up to date. Membership will always be accurate and outdated groups will be removed from your Global Address List (GAL).
    IMI Mailbox Web Console Create, modify and delete Mailboxes, Distribution Lists and Custom recipients from any web browser.
    Mailbox Manager Symprex Mailbox Manager allows administrators to maintain mailbox properties, i.e. account information, for mailboxes on Exchange 5.5, 2000 and 2003. Account information can be listed and changed manually or automatically for any number of mailboxes. Update the company, department, office, assistant, contact telephone numbers etc., or set the custom attributes for any number of mailboxes, all at the click of a button. Symprex Mailbox Manager maintains account information and ensures valid up-to-date address lists.
    WebDIR Imanami's Web-Based Directory Management application enables users to update their own directory information, change their own password as well as create, delete and manage groups - all - through any Web browser and end users can opt-into or opt-out of groups with out any time being required from an administrator. Administrators gain access to administrative tasks via any browser and do not have to rely on being in a designated location to administer password resets, groups changes and directory attributes. Now supports Windows Live to map addresses. A free 30-day evaluation is available. Version 4