Exchange Messaging Outlook Volume 5, Number 16

Greetings! Welcome to Vol. 5, No. 16, of Exchange Messaging Outlook, a biweekly newsletter about Microsoft Exchange and Microsoft Outlook.

Today's highlights:

  • Distributing company holidays
  • Offline folder tips
  • Address auto-resolution revisited

Regular features:

  • New utilities
  • Other new resources

Distributing company holidays

If you're looking for a way to put the company holidays for 2001 on everyone's calendar, we have the perfect form for you! At Transmit Holidays, you can download a free custom Outlook message form that reads appointment details from any calendar folder and embeds key data in a message you can send to everyone in the company. When users open the message, they'll be able to click one button to have Outlook place all the appointments in their own calendar folder.

This form was developed over the past couple of years with input from many Exchange administrators. However, it does not require Exchange Server and requires only that users have VBScript 2.0 or later. If you want to send it outside an Exchange Server organization, you'll need to follow the rules for sending forms that we've collected at Using Outlook custom forms over the Internet - Not!.

Offline folder tips

For Exchange Server users who sometimes work away from the office, create any new mailbox folders you need when working offline. That way, they'll automatically be configured for use both offline and online.

If you work in an Exchange Server environment and don't want messages to be delivered immediately after you send them, set up offline folders and start Outlook in "work offline" mode. Messages you send will stay in the Outbox folder until you're ready to send them using Tools | Synchronize. If you use this method, you might want to have a separate notification tool looking at your mailbox via POP so that you know when you get new messages. See Mail Notification Tools for suggested add-ins.

 Address auto-resolution revisited

I wrote in EMO Vol. 5, No. 12 about how Outlook automatically resolves addresses, rather than automatically completing them as Outlook Express does. For those of you using Exchange Server, here's some additional information on how multiple address lists, including the GAL, affect the resolution process.

Read complete article... Address Auto-Resolution vs. Auto-Complete

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ISSN 1523-7990 Copyright 1996-2014, Slipstick Systems and CDOLive LLC. All rights reserved.

Updated Tuesday May 27 2014

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