Publishing Outlook Calendars on the Internet or an Intranet

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Publishing Outlook Calendars on the Internet or an Intranet

Outlook 2000 and 2002 Method

In your Calendar folder, choose File | Save As Web Page. If you get a message that you must install the Internet Explorer Web Publishing Wizard, you can download the wizard from the Microsoft Download Center. It works fine on Windows 2000, even though the page says it's for Windows 95 and Windows NT 4.0. (See XCLN Save as Web Page Feature Requires Web Publishing Wizard on Windows 2000.) It seems to work fine on Windows XP, too.

Also see:

OL2000 How to Publish Your Outlook Calendar as a Web Page

OL2000: Error Messages When Attempting to Use the "Save As Web Page" Feature in Outlook 2000 Calendar

XCLN Save as Web Page Feature Requires Web Publishing Wizard on Windows 2000

OL2000 Save as Web Page Option Is Missing After You Install Team Folders

OL2000 Error Message When You Try to Save Your Outlook Calendar as a Web Page

OL2000 Invalid Sitename Error Message When You Publish a Calendar File to the Web

OL2002 A Folder for the HTM Files Is Not Created When You Save a Calendar As a Web Page

Publish your Outlook Calendar as a Web page (Inside Microsoft Office 2000)

To use this feature to publish a calendar automatically, see To publish an Outlook 2000 calendar as a web page automatically for a sample Windows Scripting Host script. This script works only with Outlook 2000, not Outlook 2002, because Outlook 2002 does not provide Webpub.dll as a separate component.

Outlook Calendar Template for Word

Use the Outlook Calendar Template for Word, then File | Save as HTML. Since the function that builds the calendar from your Outlook appointments is all in VBA, you can potentially customize it to create exactly the type of calendar you want. (HINT: Look at the Insertappointment subroutine.) See More on the Outlook Calendar Template.

My Outlook Calendar Template

Use My Outlook Calendar, then File | Save as HTML. This is also a Word template, but enhanced with the ability to customize color-coding, date/time formats, calendar title, etc.

Tools

Agenda/X	Gives managers, group secretaries and co-workers an instant, web-based view of where people are, what they are doing, and when they are next available. Agenda/X incorporates many features that allow you to take advantage of Outlook calendaring, Active Directory attributes and web views to give you the ultimate corporate resource portal. The 'availability' and other vital information relating to co-workers, conference rooms and other facilities can now be viewed at a glance, for the entire year if you wish. No client installation necessary and nothing is installed on Exchange Server. Supports Exchange 5.5, 2000, 2003.
Crystal Reports	Includes HTML output and handles Outlook data, even custom fields.
Enterprise Staff Indicator for Outlook	Displays in/out status of staff members using an external database (Access, SQLServer or any ODBC database). Does not require Exchange Server.
Exchange Central	Detailed group view with features suitable for people who book resources, receptionists and switchboard operators, as well as other group members. Any view can be printed or exported to an HTML page. Available in Danish, English, French and German.
iCal Add-in for Outlook	The iCal add-in gives Outlook users the ability to subscribe to iCal calendar feeds. It supports the iCalendar open standard when receiving appointment and to-do information. Loaded with features including user-selectable update frequency on individual calendars, user-selectable Outlook folder location on a per calendar basis, and optional removal of Alarms and to-do items. Version 2.2.1. iCal for MS Outlook 2 runs on Windows 98SE, ME, 2000, XP, or 2003 and requires Microsoft Outlook 2000, XP (2002), 2003 or 2007.
LOOK	Outlook group calendar add-on that integrates with Outlook to offer the user group calendar and scheduling overviews, providing instant access to overviews of the "whereabouts" of groups of colleagues and bookings of resources. Features include real-time views with optional real-time service, features to streamline Outlook group planning and scheduling, extended meeting booking, color code and filter appointments, search multiple calendars, resolve conflicts, export group calendars to HTML, Word, Excel, and more. Available in international languages. Evaluation version available for download
LOOK.WEB	Web-based, real-time group calendar solution for Outlook and Exchange offering access to group calendar and scheduling overviews. Benefits are instant access to overviews of the "whereabouts" of groups of colleagues and bookings of resources, such as meeting rooms, web-based meeting booking, including resource booking, and a solution that works equally well whether users are in or out of office. LOOK.WEB can be integrated with Outlook and OWA. Available in international languages. Evaluation version available for download.
OL2WAP	Outlook 2000 utility to publish appointments, tasks and contacts as WML files you can access with a WAP phone. Also forwards incoming messages and reminders to your pager or via SMS to a mobile phone.
Outlook Year View Control	ActiveX control that provides a full year view of Outlook appointments, with different colors for categories. Setup program builds a web page to display the planner view of any calendar folder in Outlook as a folder home page. Includes ASP .NET application for Internet or Intranet use.
OutShare service	Synchronizing Microsoft Outlook on two or more machines. Share Outlook folders with your coworkers, friends and families. Outlook Web Access (OWA) without Microsoft Exchange Server and more.
PubCal	Free sample application. Shows how to move data from a public calendar folder into a SQL database then onto the Web.
Sensedesk Team Calendar	View multiple Exchange Server mailbox calendars in a unified view, with access to calendar details. Also provides the ability to publish as a web page.
SSW Team Calendar for Exchange 2000	Web-based group calendar view running as .asp pages on Exchange 2000. Shows free/busy time and appointment details. Managers can create new appointments for users from the web view using Outlook Web Access.
TEAM Planning	Group planning calendar for Outlook with Exchange Server. Produces reports in HTML format, so you can publish a calendar as a web page. Available in English or French.
WebPublisher for Outlook	Generate web pages from any Outlook folder, including Exchange public folders, publishing either to your own site or to the Outlook Central site, where you can even edit your contact and appointment information, as well as provide password-protected access for others. Sends reminders via SMS before appointments. Triggers the address book prompt from the Outlook Email Security Update; if you want to automatically update the data, consider using Express ClickYes to bypass the prompt. Pro version supports WAP access and multi-user calendar.
WebTeam Central	Gathers calendar information from across your organization and consolidates it into a set of configurable views.
Yearly Calendar view for Outlook	VB Code sample for a yearly planner style calendar. It reads your default Outlook calendar and creates a HTML calendar. Supports up to 12 months. Code can be adapted to filter out categories.

Outlook Web Access

Outlook Web Access (OWA) allows any client with a compatible browser to access Exchange Server folders. Exchange 2000 and later supports OWA for all calendar folders, with no programming required.

In Exchange 5.5, it directly supports Web viewing of only the default calendar in your mailbox, not a calendar in a public folder. See HOWTO- Render a Calendar To an ASP Page with CDO. Both these books include sample ASP code to display a publicly available calendar:

Programming Microsoft Outlook and Microsoft Exchange -- Uses the default Calendar folder in a mailbox with the primary Windows NT account set to the IIS anonymous user account (IUSR_servername) to allow anyone to access it without logging in.

ADSI and CDO Programming with ASP -- More advanced application bypassing the normal CDO HTML Rendering Engine approach as needed to build a conference room scheduling system on top of Calendar folders in Public Folders.

Exchange Server Links

You can add a hyperlink such as

Outlook://Public Folders/All Public Folders/Meeting Calendar

to your HTML document (replacing spaces with %25%20 if your HTML editor doesn't do that for you.) For those with the right permissions, the calendar opens in Outlook (not in a Web page) in the last view that was used on it.

If the calendar is in a mailbox rather than a public folder, create a .xnk shortcut to that folder, save that shortcut on a network drive and make a file:// link to it in your HTML page. See Outlook Links for more information.

More Information

Using Hyperlinks to Access Outlook Folders and Items

Adding a Shortcut Icon to Access Another User's Calendar

How to Open Someone Else's Calendar or Other Folder

Updated Apr 09 2008