Outlook Reporting Tools and Utilities

Last reviewed on February 27, 2013   —  1 comment

Outlook doesn't include a built-in method of creating an activity report, such as to show how many hours you worked on items marked with CategoryA and how much time was spent on CategoryB.

You can use a list view, copy and paste into Excel to do the calculations or use a third party reporting tool.

For tools to create reporting on Exchange server, see Exchange Server Usage, Reporting, and Analysis Tools.

The tools list on this page are used to create productivity reports.



OutlookStatView scans your Outlook mailbox, and display a general statistics about the users that you communicate via emails. For each user/email, the following information is displayed: The number of outgoing messages that you sent to the user (separated by to/cc/bcc), the number of incoming message that the user sent to you, the total size of messages sent by the user, the email client software used by this user, and the time range that you send/received emails with the specified user. Supports 32- and 64-bit Outlook.

Topalt Reports

Topalt Reports allows you to create various Outlook usage reports: Count received emails during certain time frame, Extract email addresses that you have received emails from. Many reports available (sender name, sender email address, sender domain, recipient/to, cc, subject, category, importance, sensitivity).

VBOffice Reporter

VBOffice Reporter is an easy to use tool for data analysis and reporting in Outlook. A single click allows you to see the number of hours planned for meetings the next month, expenses for a specific project in the last month, and many things more. Features include the ability to create reports for all tasks, calendar, and journal items. Create a report with a single click and then sent via e-mail or open it in Excel. Trial available. Supports Outlook 2000, 2002, 2003, 2007, 2010, 2013.

About Diane Poremsky

Diane Poremsky
A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

Please post long or more complicated questions at Outlook forums by Slipstick.com.

One response to “Outlook Reporting Tools and Utilities”

  1. Mary

    Thank you for this.

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