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Microsoft Exchange Server provides a foundation for
shared address lists through the global address list;
enter outside addresses as custom recipients. If everyone
is using Microsoft Outlook, you can also create
public
folders for sharing contacts.
If you don't have Exchange Server, beyond the tools listed below,
you might consider using:
An LDAP
server -- especially if you have a Windows 2000 server running
Active Directory, which is Outlook can access with its LDAP service.
See Shared address book
with Active Directory.
Net
Folders (Outlook 98 and Outlook 2000 only and not fully reliable)
A
web-based contact list with a synchronization feature
Using the Briefcase to Share
Microsoft Outlook Folders
As
noted above, for Exchange Server users, the Global Address
List or a public Contacts folder provide a built-in means
for Exchange Server users to tap into a shared address
list. These tools can take it one step further by
synchronizing the GAL or a Contacts folder with other
contact databases or synchronizing user Contacts folders
with a public folder.
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Tools
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| ecKnowledge
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Synchronizes any ODBC data source with data in a public or personal folder in Outlook or Exchange, including Outlook Contacts. Many other data integration features. (Formerly Replic-Action) |
| ExMS Directory Integrity Agent
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Synchronizes the GAL or Active Directory with other databases. Also automatically rebuilds distribution lists according to criteria, searches mailboxes for specific content and acts on matching messages, archives messages meeting certain criteria, manages public folder permissions, and provides other Exchange management features. |
| GALtoDB
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An NT/2000/XP Service that copies Global Address List information to a database, using Extended MAPI, not ADSI or CDO. GALtoDB supports Microsoft Access, Oracle, Microsoft SQL, and most other database systems. It includes the ability to create a new distribution list based on information from the Global Address List, while excluding email addresses that match criteria that you define, perfect for creating or recreating an up-to-date distribution list that does not contain unwanted accounts, such as Service Accounts, opt'ed out accounts, VIP accounts, etc. |
| InControl
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Law practice management tools for Microsoft Outlook, using contacts, tasks, appointments, and journal items. With Exchange Server, the information can be shared centrally with contacts synchronized throughout the firm. Includes time docketing. |
| OAXfer
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Tool for two-way data transfer between Outlook and Microsoft Access (or through Access to any ODBC data source), including custom fields. Handling of contact links and appointment recurrences. Automatically creates Access tables based on Outlook fields. Updates can be run on a scheduled for automatic synchronization. |
| SimpleSync
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Provides web interface to Exchange 5.5 Global Address List via LDAP queries. Allows users to search, compose messages and retrieve vCard records. Synchronizes Exchange GAL or Windows 2000 Active Directory with other directories, including ODBC sources. |
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E-Mail Tools 