• Outlook User
  • New Outlook app
  • Outlook.com
  • Outlook Mac
  • Outlook & iCloud
  • Developer
  • Microsoft 365 Admin
    • Common Problems
    • Microsoft 365
    • Outlook BCM
    • Utilities & Addins

Using @Mentions in Outlook 2016

Slipstick Systems

› Outlook › Using @Mentions in Outlook 2016

Last reviewed on May 1, 2019     6 Comments

Applies to: Office 365 Exchange, Outlook (classic), Outlook on the web, Outlook.com

What is @Mentions? When you type @ in the message body and begin typing a name, an autocomplete list pops up. After you select the name, if the person is not on the conversation, their address is added to the To field. The @mentions in the message body is highlighted for better visibility.

At this time it is not possible to disable @Mentions. Pressing Esc will clear the menu after typing the @ sign but you can't prevent the menu from coming up. We recommend voting (and commenting) on the issue at Outlook User Voice. The suggestions with the most votes will get attention, so please vote on this suggestion rather than starting a new one: Provide an option to disable @mention feature in Microsoft Outlook 2016. Administrators can vote for an administrator option to disable both likes and @Mention at Allow admins to turn off likes and @mention - PLEASE!

Why would you use it? To get someone's attention and point out that you are asking them to do something mentioned in the message.

When @mentions is enabled, a new filter, Mentions, appears next to the All and Unread filters at the top of the message list. This displays a list of messages you were @mentioned in, so you can easily find the messages that need your action.
@mentions tab

Note: Office 365 and Outlook.com's Focused Inboxes will soon be supported in Outlook. When they are, the Header area of the message list will change. If Focused in enabled, you'll see Focused and Other tabs; if it's not enabled, you'll see Inbox. The Unread and Mention filter is now under the All menu.
focused inbox

When a message arrives with a mention in it, the message list will display an @ symbol next to the message and in the thread's group header.
mentions

When you send an email and type @ in the message, you can select a name to use in the @Mention. If you aren’t typing a mention, keep typing and the autocomplete list will disappear once you run out of matches and enter a space. If the dialog won't go away after displaying the message "We couldn't find the person you were looking for.", press ESC to dismiss it.
add an @mention to an email

When the message is sent, the @mentions are in the message body. Users mentioned will see these messages if they click Mentions at the top of the message list (shown in first screenshot). Clicking the link will open a contact card with the person's contact information.
@mention in a received email

More Information

Read more about @mentions and Focused Inbox at the Office Blog:
Outlook helps you focus on what matters to you

Using @Mentions in Outlook 2016 was last modified: May 1st, 2019 by Diane Poremsky
Post Views: 11

Related Posts:

  • Using the Focused Inbox in Outlook Apps
  • Focused Inbox in Outlook desktop
  • How to CC or BCC a message in Outlook.com: click on the word CC or BCC
    How to CC or BCC a message in Outlook on the web
  • Can you control which addresses are listed in autocomplete?

About Diane Poremsky

A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

Subscribe
Notify of
6 Comments
newest
oldest most voted
Inline Feedbacks
View all comments

Dori
April 17, 2018 4:25 pm

What do the @Mentions look like for non-Office365 emails?

0
0
Reply
Diane Poremsky
Author
Reply to  Dori
April 17, 2018 11:35 pm

They look the same - it's sent as a mailto with the person added as an @mention formatted as a mailto: link

0
0
Reply
Rod
March 20, 2017 11:19 pm

Suddenly, I'm seeing this behavior without typing the "@". So if I start typing "Bob Jones". After I type Bob, I get a pop menu - even in the body of a message (so not just in the recipients list). This is very annoying especially, when you want to type a basic greeting like "Bob,". Any idea how to stop this?

0
-1
Reply
Diane Poremsky
Author
Reply to  Rod
March 20, 2017 11:50 pm

At this time, it can't be disabled - Esc will clear the menu.

1
-1
Reply
Diane Poremsky
Author
Reply to  Diane Poremsky
March 20, 2017 11:56 pm

BTW - if you want the ability to disable it, vote at uservoice - https://outlook.uservoice.com/forums/322590-outlook-2016-for-windows/suggestions/18403612-provide-an-option-to-disable-mention-feature-in-m

1
-1
Reply
BruceR
Reply to  Diane Poremsky
April 2, 2018 11:12 am

But should it happen without typing "@", as described there.

0
0
Reply

Visit Slipstick Forums.
What's New at Slipstick.com

Latest EMO: Vol. 31 Issue 3

Subscribe to Exchange Messaging Outlook






Support Services

Do you need help setting up Outlook, moving your email to a new computer, migrating or configuring Office 365, or just need some one-on-one assistance?

Our Sponsors

CompanionLink
ReliefJet
  • Popular
  • Latest
  • Week Month All
  • Use Classic Outlook, not New Outlook
  • How to Remove the Primary Account from Outlook
  • Mail Templates in Outlook for Windows (and Web)
  • How to Hide or Delete Outlook's Default Folders
  • Reset the New Outlook Profile
  • This operation has been cancelled due to restrictions
  • Disable "Always ask before opening" Dialog
  • Adjusting Outlook's Zoom Setting in Email
  • Change Outlook's Programmatic Access Options
  • Syncing Outlook with an Android smartphone
  • Error Opening iCloud Appointments in Classic Outlook
  • Opt out of Microsoft 365 Companion Apps
  • Mail Templates in Outlook for Windows (and Web)
  • Urban legend: Microsoft Deletes Old Outlook.com Messages
  • Buttons in the New Message Notifications
  • Move Deleted Items to Another Folder Automatically
  • Open Outlook Templates using PowerShell
  • Count and List Folders in Classic Outlook
  • Google Workspace and Outlook with POP Mail
  • Import EML Files into New Outlook
Ajax spinner

Recent Bugs List

Microsoft keeps a running list of issues affecting recently released updates at Fixes or workarounds for recent issues in classic Outlook (Windows).

For new Outlook for Windows: Fixes or workarounds for recent issues in new Outlook for Windows .

Outlook for Mac Recent issues: Fixes or workarounds for recent issues in Outlook for Mac

Outlook.com Recent issues: Fixes or workarounds for recent issues on Outlook.com

Office Update History

Update history for supported Office versions is at Update history for Office

Outlook Suggestions and Feedback

Outlook Feedback covers Outlook as an email client, including Outlook Android, iOS, Mac, and Windows clients, as well as the browser extension (PWA) and Outlook on the web.

Outlook (new) Feedback. Use this for feedback and suggestions for Outlook (new).

Use Outlook.com Feedback for suggestions or feedback about Outlook.com accounts.

Other Microsoft 365 applications and services




New Outlook Articles

Error Opening iCloud Appointments in Classic Outlook

Opt out of Microsoft 365 Companion Apps

Mail Templates in Outlook for Windows (and Web)

Urban legend: Microsoft Deletes Old Outlook.com Messages

Buttons in the New Message Notifications

Move Deleted Items to Another Folder Automatically

Open Outlook Templates using PowerShell

Count and List Folders in Classic Outlook

Google Workspace and Outlook with POP Mail

Import EML Files into New Outlook

Newest Code Samples

Open Outlook Templates using PowerShell

Count and List Folders in Classic Outlook

Insert Word Document into Email using VBA

Warn Before Deleting a Contact

Use PowerShell to Delete Attachments

Remove RE:, FWD:, and Other Prefixes from Subject Line

Change the Mailing Address Using PowerShell

Categorize @Mentioned Messages

Send an Email When You Open Outlook

Delete Old Calendar Events using VBA

Repair PST

Convert an OST to PST

Repair damaged PST file

Repair large PST File

Remove password from PST

Merge Two Data Files

Sync & Share Outlook Data

  • Share Calendar & Contacts
  • Synchronize two computers
  • Sync Calendar and Contacts Using Outlook.com
  • Sync Outlook & Android Devices
  • Sync Google Calendar with Outlook
  • Access Folders in Other Users Mailboxes

Diane Poremsky [Outlook MVP]

Make a donation

Mail Tools

Sending and Retrieval Tools

Mass Mail Tools

Compose Tools

Duplicate Remover Tools

Mail Tools for Outlook

Online Services

Calendar Tools

Schedule Management

Calendar Printing Tools

Calendar Reminder Tools

Calendar Dates & Data

Time and Billing Tools

Meeting Productivity Tools

Duplicate Remover Tools

Productivity

Productivity Tools

Automatic Message Processing Tools

Special Function Automatic Processing Tools

Housekeeping and Message Management

Task Tools

Project and Business Management Tools

Choosing the Folder to Save a Sent Message In

Run Rules on messages after reading

Help & Suggestions

Submit Outlook Feature Requests

Slipstick Support Services

Buy Microsoft 365 Office Software and Services

Visit Slipstick Forums.

What's New at Slipstick.com

Home | Outlook User | Exchange Administrator | Office 365 | Outlook.com | Outlook Developer
Outlook for Mac | Common Problems | Utilities & Addins | Tutorials
Outlook & iCloud Issues | Outlook Apps
EMO Archives | About Slipstick | Slipstick Forums
Submit New or Updated Outlook and Exchange Server Utilities

Send comments using our Feedback page
Copyright © 2026 Slipstick Systems. All rights reserved.
Slipstick Systems is not affiliated with Microsoft Corporation.

:wpds_smile::wpds_grin::wpds_wink::wpds_mrgreen::wpds_neutral::wpds_twisted::wpds_arrow::wpds_shock::wpds_unamused::wpds_cool::wpds_evil::wpds_oops::wpds_razz::wpds_roll::wpds_cry::wpds_eek::wpds_lol::wpds_mad::wpds_sad::wpds_exclamation::wpds_question::wpds_idea::wpds_hmm::wpds_beg::wpds_whew::wpds_chuckle::wpds_silly::wpds_envy::wpds_shutmouth:
wpDiscuz

Sign up for Exchange Messaging Outlook

Our weekly Outlook & Exchange newsletter (bi-weekly during the summer)






Please note: If you subscribed to Exchange Messaging Outlook before August 2019, please re-subscribe.

Never see this message again.

You are going to send email to

Move Comment