This page contains methods and utilities you can use to back up profiles, accounts and personal settings. For information backing up PST and other files, see Outlook and Exchange/Windows Messaging Backup and Dual-Boot. This page is specific to email accounts and personal settings (i.e., Tools, Options settings).
Unless specified, the utilities listed in the Tools sections will backup the entire profile: PST, Signatures and all other files associated with the profile as well as all personal settings stored in the registry. Many will also back up other personal files and settings.
In Outlook 2010 and older, profiles are stored in the registry at HKEY_CURRENT_USER\Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem\Profiles
In Outlook 2013, the profile moves to the HKEY_CURRENT_USER\Software\Microsoft\Office\15.0\Outlook\Profiles key. Change the version in the path for Outlook 2016: HKEY_CURRENT_USER\Software\Microsoft\Office\16.0\Outlook\Profiles
While you can export the registry keys to backup your profile, we don't recommend using this method to move profiles to a new computer. Too many files in the profile point to specific paths under your Windows user account and moving the profile can result in errors if the user name is not identical. You'll also get errors if the addins hat were installed when you exported the registry are not installed when you restore the registry keys.
We recommend creating a PRF containing your accounts if you will need to restore your configuration often, especially on other computers.
Easy Transfer (WET) can be used to backup and move the profiles and pst files to a new computer however, using profiles moved with WET may have a broken address book. For this reason, we recommend making a new profile after using WET to move files to a new computer.
This is found only in older versions of Office. It copies the profile but not the PST files.
Along with your profile, you'll find all of the Options in the registry, in the following locations (14.0 is Outlook 2010):
HKEY_CURRENT_USER\Software\Microsoft\Office\14.0\Outlook - Outlook customizations are found under this key. (It's generally safe to move this key to a new computer.)
HKEY_CURRENT_USER\Software\Microsoft\Office\Outlook - Information about add-ins. (This key should not be used on a different computer.)
HKEY_CURRENT_USER\Software\Policies\Microsoft\office\14.0\outlook - This key will only exist if you have certain policies enabled. Most home users will not have settings here. It's safe to use on other computers. Don't forget to change the version number if you aren't using Outlook 2010.
Outlook 2016: 16.0
Outlook 2013: 15.0
Outlook 2007: 12.0
Outlook 2003: 11.0
Outlook 2002: 10.0
You can use a simple batch file to export your registry keys. You can run the task scheduler using an Outlook macro or set it up in Task Scheduler. Paste the following line into a new NotePad file (change the version number if necessary) and save it with the extension .bat. Double click on the file to Run.
REG EXPORT "HKEY_CURRENT_USER\Software\Microsoft\Office\15.0\Outlook" "C:\Users\Diane\My Box Files\Outlook-options.reg" /y
You can use a batch file to export any registry key, including your Outlook profile key.
Backup and restore Outlook data files, interface options, and settings. Backup and restore operations can be run from the command line, with your favorite Windows scheduling program for unattended operation. Supports Outlook 2010, 2007, 2003, 2002, and 2000.
BackRex Outlook Backup is a backup and restore tool for Microsoft Outlook. It allows you to backup address book, mail and other folders, mail accounts, message rules, signatures, stationery, and all personal settings. Backup jobs can be scheduled to run on a regular basis. Supports Outlook 2000, 2002, 2003, 2007, 2010.
Save all your Outlook settings including Emails, Contacts, Tasks, your Calendar, Notes, Journal entries, Email accounts, Outlook rules, Signatures and many more
MailStore Home free email archiving and backup software for all private users. Over the years, emails can become scattered among different computers, programs and mailboxes. Archive your internet mailboxes such as Gmail or Yahoo Mail or any mailboxes using POP3 or IMAP; Microsoft Outlook 2000, XP, 2003, 2007, 2010; Outlook Express and Windows Mail; Microsoft Exchange Server and Hosted Exchange; Mozilla Thunderbird and SeaMonkey .EML and other email files.
MessageExport for Outlook is an add-in that helps you get your email out of Outlook in particular way. MessageExport lets you save selected or new email messages to different formats, including PDF, EML, MSG, GIF, TIF, HTML, MHT, CSV, txt, and others. MessageExport can convert, name and save Outlook email in a single operation. Includes a timer function, so MessageExport can run every xx minutes to process new emails in a specific Outlook folder and save it in text format on a network folder.
Outlook to Outlook moves email, contacts, and calendar items quickly and easily from your PC running Microsoft Outlook to your new PC running Microsoft Outlook.
An mail back up utility which allows to backup all the objects like emails, contacts, notes, calendars etc. Take incremental, differential and full backup to save backup at any location. Some of the other main features of backup software are: schedule backup process, preview of emails which could be recovered, feature to restore complete as well as selected emails etc. Software works with Outlook 2010 (32 bit), 2007, 2003, 2002.