The following articles were included in our Exchange Messaging Outlook (EMO) newsletter published on May 1, 2025.
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Today's Highlights »
- Add Online Meetings to All Meetings
- Bulk Save Images in Outlook
- Google Workspace and Outlook with POP Mail
Add Online Meetings to All Meetings
A user complained that Outlook suddenly started turning his meetings into Teams meetings.
Several months ago, Microsoft added the option to create online meetings for all meetings to all Microsoft accounts (both outlook.com and Microsoft 365 business). The default online meeting for business accounts is Teams, but If the user has more than one meeting add-in installed, they can choose a different default. Outlook.com users currently have one choice: Skype for Consumer, unless they have other meeting add-ins installed such as Zoom or Google Meet. (How to get add-ins)
It sounds like this option feature was just enabled for the affected user.
To disable it in classic Outlook, go to File > Options > Calendar and uncheck the option to “Add online meeting to all meetings”.
In new Outlook or Outlook on the web, look in View tab > View settings > Calendar > Events and invitations. Uncheck “Add online meeting to all meetings”.
Bulk Save Images in Outlook
When you receive a message with multiple attachments and use Outlook on the web, you can save all of the attachments at once (they are in one zip file), but when the messages have embedded images, you need to save them one at a time.
A user wanted to know if there was a way to save all of the images at once.
Yes, you can in Outlook on the web. Right click on the message body in the reading pane and choose Save as… and save it as a “Webpage, complete (*.htm;*.html)”. This saves the message as an HTML file and a folder using the same filename. The folder has the images (and around 100 other files). The images will need to be moved and renamed, then delete the HTML file and folder.
Unfortunately, this won’t work in new Outlook. If you aren’t using an outlook.com address you can open the message in Outlook on the web or you’ll need to save the images one at a time.
Classic Outlook can save messages as HTML (File > Save as) and unlike Outlook on the web, it has fewer files in the associated folder.
Google Workspace and Outlook with POP Mail
Last year, Google announced that they were removing the “allow less secure apps” option. As of today (May 1 2025) it is finally disabled in accounts that were still using it. Affected users had issues connecting off and on for a few weeks until it was cut off completely this week.
While Google says “Third-party email apps that are no longer supported include Microsoft Outlook and the mail app on iOS and MacOS” its not entirely true. You can still use apps that don't support oAuth2 but will need to enable 2-step verification and use an app password in place of your real password. This applies to all versions of Outlook when the account is added as POP3 or with older versions of Outlook with the account added as IMAP. If the Google sign in screen does not come up after Outlook finds the account, you need to enable 2-step and use an app password.
New app passwords can be created in account settings, at https://myaccount.google.com/u/0/apppasswords
Enable 2-step verification at https://myaccount.google.com/security
The “allow less secure apps” option was removed from personal accounts several years ago. Using 2-step verification and an app password works with those accounts too.
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