If you don't see permissions on objects in the Exchange
Administrator program (4.0 - 5.5), choose Tools | Options, switch to the Permissions
tab, then check the box for Show Permissions pages for all
objects.
Folder Permissions
In
Exchange 5.5 and earlier, existing folders do not automatically
propagate permission changes to child folders. However, new folders do
inherit permissions from their parents. Also, using the Exchange
Administrator program, you can propagate settings to child folders.
If you are not the administrator and need to manage folder
permissions, ask the administrator to set up some distribution lists
that you can use for setting permissions on the folders. You will need
to have permission to edit the DL. Then, when someone new needs to be
added, you'll just change the DL -- adding and removing members
through Outlook -- not the permissions on each folder.
You want a user to be able to reply to messages sent to a
public folder with the folder's address.
You want a user to be able to reply with another mailbox's
address -- without the user's own address appearing anywhere on
the reply.
You want to be able to send using the return address of a
distribution list in the Global Address List (GAL).
The solution is the same in all cases: You must grant
Send As permission on the folder or mailbox using the Exchange Administrator program
or Active Directory. Send As
is granted via accounts and groups, not mailboxes and
Exchange distribution lists. If you want a user to send with a
folder's address, the folder must not be hidden.
Once the user has Send As permission, they can use View | From
Field in Outlook to display the From box and either click From
to choose from the Address Book or type in the name of the public
folder or other mailbox. If the public folder is hidden from the
GAL, the user should go to the folder's Properties page and add the
folder's address to their own address book.
Free tool from Microsoft for managing permissions on public and mailbox folders, including all the way down to the item level. Requires .NET Framework. For use with Exchange 2000 Server, Exchage Server 2003 and Exchange Server 2007.
Use U-BTech's ADDelegates to manage recipient and mailbox folder permissions. Delegate control, including the "Deliver meeting requests" setting, outlook folder permissions, Free/Busy options for controlling the time, subject and location details are now at your Active Directory MMC.
Controls and verifies Exchange Mailbox and public folder access rights and permissions. Manager then enables you to audit and update users' permissions in line with approved security policy and practices, e.g. when an employee changes roles within or leaves the company.
Interrogates the contents of the live Exchange email stores, looking into personal folders, mailboxes and subfolders, local and central PST files, and deleted items to ensure all relevant messages and attachments are discovered.
Assign permissions on multiple Exchange public folders and system folders and users can modify mailbox permissions in addition to public folder permissions, company-wide. It works with Exchange 5.5, 2000 and 2003; and, for reporting, you can print out current permissions on single or groups of folders. Version 2.
Symprex Folder Permissions Manager allows administrators to centrally manage all permissions on mailbox folders and public folders on Exchange 5.5, 2000 and 2003. Folder permissions can be listed and changed manually, or using templates with permissions settings created using the built-in wizard. Permissions can be applied to any number of mailboxes and folders at the click of a button.
Tool from the Exchange 2000 Resource Kit to change permissions and replication settings for a folder and its subfolders. Does not work with any version of Exchange after Exchange 2000 SP1. Also see:
View folder permissions and other properties. Export folder properties and permissions to a text file or relational database for analysis. Send customized messages to folder owners. Manage orphaned public folder client permissions.
Allows you to set default permissions on individual folders within mailboxes throughout your organization or on groups of mailboxes. Free.
Set All Calendars to Reviewer
Many organizations want people to not only see each other's
free/busy times but also get appointment details. Therefore, they
want to enforce a policy of using Reviewer as the default permission
on each user's Calendar folder. This is not a capability built into
Outlook, but you can perform this task with some of the
tools above.
If you want to experiment, you could also create a custom application using CDO and the
ACL
Component from the Platform SDK to manage permissions; a version of
Acl.dll compiled for Windows NT/2000 is available from
Microsoft's FTP site (this site is not always responsive).
If you need a Windows 95/98 version, you'll have to compile the C++
source yourself. More information:
Sue Mosher's pre-conference Workshop from Microsoft Exchange
Conference 99 -- The PowerPoint presentation for Segment
5 (324kb) includes details on the ACL model. The source
code (473kb) includes a sample Outlook 2000 VBA
project that runs on Windows NT only.
Out of Office doesn't work
