RSSUse this code to save messages with the date in the filename, retaining the Outlook file structure.
To save selected messages as PDF files, see Save Outlook email as a PDF
This code sample will save all messages in a specific Outlook folder (and any subfolders of the selected folder) in a folder you select on the hard drive. The messages will be in a subfolder of the selected folder, where the subfolder is named for the Outlook folder you selected.
Note: if you select a subfolder of a top-level folder, for example, a subfolder of the Inbox, folder named Inbox needs to exist in path on the hard drive.
The filename format is yyyymmdd_hhmm_subject.msg, as in:
20100422_0319_Inquiry.msg
The filename is set using this code:
StrFile = StrSaveFolder & StrReceived & "_" & StrName & ".msg"
Filenames are limited to 256 characters in length, with the subject trimmed if its too long.
Note that it can take some time to run if the folder contains a lot of messages. Allow about 2 seconds per message, or about 15 minutes for 400 messages.
VBA Code
Click in the code area, press Ctrl+A to select all, Ctrl+C to copy then paste into Outlook's VBA editor. Instructions on using the editor are at How to use Outlook’s VBA Editor
Option Explicit
Dim StrSavePath As String
Sub SaveAllEmails_ProcessAllSubFolders()
Dim i As Long
Dim j As Long
Dim n As Long
Dim StrSubject As String
Dim StrName As String
Dim StrFile As String
Dim StrReceived As String
Dim StrFolder As String
Dim StrSaveFolder As String
Dim StrFolderPath As String
Dim iNameSpace As NameSpace
Dim myOlApp As Outlook.Application
Dim SubFolder As MAPIFolder
Dim mItem As MailItem
Dim FSO As Object
Dim ChosenFolder As Object
Dim Folders As New Collection
Dim EntryID As New Collection
Dim StoreID As New Collection
Set FSO = CreateObject("Scripting.FileSystemObject")
Set myOlApp = Outlook.Application
Set iNameSpace = myOlApp.GetNamespace("MAPI")
Set ChosenFolder = iNameSpace.PickFolder
If ChosenFolder Is Nothing Then
GoTo ExitSub:
End If
BrowseForFolder StrSavePath
Call GetFolder(Folders, EntryID, StoreID, ChosenFolder)
For i = 1 To Folders.Count
StrFolder = StripIllegalChar(Folders(i))
n = InStr(3, StrFolder, "\") + 1
StrFolder = Mid(StrFolder, n, 256)
StrFolderPath = StrSavePath & "\" & StrFolder & "\"
StrSaveFolder = Left(StrFolderPath, Len(StrFolderPath) - 1) & "\"
If Not FSO.FolderExists(StrFolderPath) Then
FSO.CreateFolder (StrFolderPath)
End If
Set SubFolder = myOlApp.Session.GetFolderFromID(EntryID(i), StoreID(i))
On Error Resume Next
For j = 1 To SubFolder.Items.Count
Set mItem = SubFolder.Items(j)
StrReceived = Format(mItem.ReceivedTime, "YYYYMMDD-hhmm")
StrSubject = mItem.Subject
StrName = StripIllegalChar(StrSubject)
StrFile = StrSaveFolder & StrReceived & "_" & StrName & ".msg"
StrFile = Left(StrFile, 256)
mItem.SaveAs StrFile, 3
Next j
On Error GoTo 0
Next i
ExitSub:
End Sub
Function StripIllegalChar(StrInput)
Dim RegX As Object
Set RegX = CreateObject("vbscript.regexp")
RegX.Pattern = "[\" & Chr(34) & "\!\@\#\$\%\^\&\*\(\)\=\+\|\[\]\{\}\`\'\;\:\<\>\?\/\,]"
RegX.IgnoreCase = True
RegX.Global = True
StripIllegalChar = RegX.Replace(StrInput, "")
ExitFunction:
Set RegX = Nothing
End Function
Sub GetFolder(Folders As Collection, EntryID As Collection, StoreID As Collection, Fld As MAPIFolder)
Dim SubFolder As MAPIFolder
Folders.Add Fld.FolderPath
EntryID.Add Fld.EntryID
StoreID.Add Fld.StoreID
For Each SubFolder In Fld.Folders
GetFolder Folders, EntryID, StoreID, SubFolder
Next SubFolder
ExitSub:
Set SubFolder = Nothing
End Sub
Function BrowseForFolder(StrSavePath As String, Optional OpenAt As String) As String
Dim objShell As Object
Dim objFolder ' As Folder
Dim enviro
enviro = CStr(Environ("USERPROFILE"))
Set objShell = CreateObject("Shell.Application")
Set objFolder = objShell.BrowseForFolder(0, "Please choose a folder", 0, enviro & "\Documents\")
StrSavePath = objFolder.self.Path
On Error Resume Next
On Error GoTo 0
ExitFunction:
Set objShell = Nothing
End Function
![Diane Poremsky [Outlook MVP]](http://media.slipstick.com/images/2013/mvp-icon.png){kind=icon}
Hey Diane, I tried your VBA code in Outlook 2010 and am getting the Run-time error '76': Path not found.
I changed the code so that StrSavePath = "c:\Messages\" is a folder on my hard drive. The error stops at: "FSO.CreateFolder (StrFolderPath)"
Any idea of why this would be happening?
Thanks for your help!
It sounds like the path does not exist - triple check for typos. Also, try a folder in my documents - there are sometimes problems writing to the c drive (permissions).
One way to test the code is to remove the trailing slash -
StrSavePath = "c:\Messages"
The code should create the folder (and append the outlook folder name to it) - if that works, the folder path wasn't right.
Diane,
I am having the same issue as Tom. I removed the trailing slash and also changed the path to my documents folder. the code still stops at the same place :
FSO.CreatFolder (StrFolderPath)
Any ideas?
Thanks for all your help...
press F8 to step through it - which line does it quit at?
Which version of Outlook? I'll double check and make sure it's not missing a reference - as long as the main folder exists ( StrSavePath = "c:\Messages\") it should run without changing anything in Tools, references.
What version of Outlook? Press F8 (over and over) to step through the macro. Which line does it stop on?
Diane
I have similar issues.
The macro works perfectly for the INBOX and folders at the same level as the inbox.
However if I choose a folder beneath this level, I get the error message "Run time error '76', Path not found.
That error means the macro can't find the path. I don't know why - it's working here. (and i stupidly tested it on a folder/subfolders each with like 2000 messages.)
OK thank you again,
Thanks Diane, really useful code.
The issue experienced above appears to lie in creation of the folders if the user has not created the specified root folder for emails prior to executing. In my case, the first folder it tried to create was not Messages, but Messages\Inbox and if the parent folder does not exist, it cannot create the Inbox Sub-Folder...
Simple fix, only direct the output to an existing folder.
Code Fix, check and create the lower mailbox folder structure prior to the strFolderPathloop.
It also only appears to run if you select the root folder of your mailbox, I select a subfolder, it does not build up the tree from the root.
If I tried to extract my Friends folder (Mailbox\Inbox\Friends) it tries to create Messages\Inbox\Friends first and not Inbox to allow Inbox\Friends to be created.
thanks diane - how can i edit your code to save as .pdf instead of .msg? Thanks!
Because PDF is not a native format that Outlook saves as, you need to use the word object model to save as PDF. See save email as pdf for a code sample.
Yes.... That is definitely the problem... Any solution?
Thank you very much for sharing your knowledge. God bless you.
Hi Diane,
thank you very much for this example!
This is incredibly useful and nearly exactly what I was looking for!
Unfortunately, however, for me the date string produces strange results. I assume that this is, because I'm working on Windows 7 with Office 2007 and German language/date settings.
I'm not an expert at all, so maybe this is a stupid question, but the ArrangedDate function in your code looks quite complicated to me.
Wouldn't it be easier (and maybe more foolproof) to use something like Format(objmail.ReceivedTime, "YYYY-MM-DD hh:mm")?
Kind regards
Martin
It is likely because you are using German or at least using a different date format. You can change it to use whatever format you want - I'm just providing examples of what is possible. :)
p.s. for me it seems to work, if you replace the line
StrReceived = ArrangedDate(mItem.ReceivedTime)
by
StrReceived = Format(mItem.ReceivedTime, "YYYYMMDD-hhmm").
The date format "YYYYMMDD-hhmm" could then be defined according to the vba conventions.
Another thing that came to my mind:
it would be nice to remove forbidden characters (forbidden regarding filenames ion the different operating systems!) from the subject.
I assume there exists ready-to-run functions which take a string and remove all frobidden characters or replace them by something else like "_").
Kind regards
Martin
The StripIllegalChar function should remove all invalid characters - you could change it to replace them:
StripIllegalChar = RegX.Replace(StrInput, "_")
There is another function here that uses vba, not regex, to cleanup filenames.
BTW, thanks for bringing this sample to my attention. It had more goofiness than just the received date. It was one of the code samples that was left on the site when OutlookCode split off and I think I know why it was left behind, it was a piece of... :)
thanks for your quick replies andn for the changes in the code!
There is one more question/wish from my side:
How could the code be changed to act only on the current selection?
Kind regards
See for a macro that saves the selected message (or messages) as .msg files. It doesn't recreate the folder path though.
Thank the Author. Here is my debug, it works even not perfect coding
text file containing macro
Have cleaned up the variable names, fixed the issue with folders which could not be created, fixed stripping just the filename and not the whole path, char replacement rewritten. Thanks a lot to Diane for posting the initial idea!
text file containing macro
Thanks for sharing! A text file containing the code is available here.
I'd love to get this code working but I get a syntax error for this part using Philip's code above. Can you help me figure out why?
'Clean out invalid chars
outlook_folder_path = Replace(Replace(Replace(Replace(Replace(Replace(Replace(Replace(outlook_folder_path, "", ""), _
":", ""), _
"""", ""), _
"/", ""), _
"|", ""), _
"?", ""), _
"*", "")
try adding a second ) after the very last one.
Hey - I had the same problem, and I think the backslash was simply omitted in the list of characters to be replaced... I changed the section to the following and now it works.
'Clean out invalid chars
outlook_folder_path = Replace(Replace(Replace(Replace(Replace(Replace(Replace(Replace(outlook_folder_path, "", ""), _
":", ""), _
"""", ""), _
"\", ""), _
"/", ""), _
"|", ""), _
"?", ""), _
"*", "")
Now the code runs quite well - thanks so much to everyone that contributed! Only one problem remains - after a couple of hundred emails saved, I get the -2147286788 error, which apparently stands for "(800300FC) The name %1 is not valid." Any idea why that happens and how it can be fixed?
Have you identified the message that is tripping it up? I'm guessing there is a character, possibly a non-printable character, that is tripping it up. The code at http://www.slipstick.com/developer/code-samples/save-outlook-email-pdf/ has a longer list of invalid characters (some are valid in windows but cause problems in sharepoint) but before you try stripping more characters, add a debug.print to see what it getting processed.
This should capture the message subjects before the error is triggered. Open the VB Editor and press Ctrl+G to see the list.
Set mItem = SubFolder.Items(j)
debug.print mItem '(or mitem.subject)
Can't thank you enough for your swift help, Diane... that Debug.Print hint helped me solve the problem... a double-space in a file name was the issue, I added a few more lines to the character replacement in the filenames (to include all the characters from the PDF script, and potential double- and triple spaces in the subject line), and now the script works like a charm, even on a monster folder with close to 6,000 emails. Thanks to you and Philipp's efforts!
See here for the modified section that should help with potential character issues, maybe you can change that in the downloadable .txt file as well?
filename = Replace(filename, "", replacing_char)
filename = Replace(filename, ":", replacing_char)
filename = Replace(filename, """", replacing_char)
filename = Replace(filename, " ", replacing_char)
filename = Replace(filename, " ", replacing_char)
filename = Replace(filename, "/", replacing_char)
filename = Replace(filename, "\", replacing_char)
filename = Replace(filename, "|", replacing_char)
filename = Replace(filename, "?", replacing_char)
filename = Replace(filename, "*", replacing_char)
filename = Replace(filename, "", replacing_char)
filename = Replace(filename, "&", replacing_char)
filename = Replace(filename, "%", replacing_char)
filename = Replace(filename, "{", replacing_char)
filename = Replace(filename, "[", replacing_char)
filename = Replace(filename, "]", replacing_char)
filename = Replace(filename, "}", replacing_char)
filename = Replace(filename, "!", replacing_char)
It ended up that I had one more "Replace" than I had invalid characters to be replaced. I removed one Replace and all is well.
I didn't write that code but every time I look at it I think I should replace it with an easier-to-read replace character function. :)
I do think so too, Diane. - Thanks to all for the feedback. In fact the issue was not within the Replace but a leftover from the old code which cause paths with double \\. Fixed that and changed replacement of illegal chars to REGEX. Brgds Philipp
Macro sample
Thanks to you, Philipp and Diane, for all the hints and changes!
One next issue came up, though - while the script worked well on the first ~6000 messages I ran it on, I tried using it on the next batch of messages and got the error message: "Object doesn't support this property or method (438)" - any idea where this comes from? I got it with both my revised v1 of Philipp's script and the v2 he posted above. I tried to debug.print, but the error comes before/after various types of emails, and removing these does not seem to solve the problem. Thanks for any advice y'all might have!
Is the message signed? What attachments are on the message? Do they have special characters in the the filename?
I finally found the error, using the Debug.Print wrongly kept me from finding it faster... it was a mail item that consisted of a Word Document - seems like DOC was not attached, but the email itself (probably sent from within Word). That's why the script failed in grabbing the received time, subject etc. and crashed. All good now. Thanks again!
You could try the following to trace the issue: out comment (put a ' in front of) "On Error GoTo error_handler", then run the procedure till the error ocurrs and press debug. Look at what code line the error comes up and post this back, pls. You can hover with them mouse over the variable names to see their values (is some of them wrong or empty?) Further analyze the mail item which caused the error as Diane said.
The error occurs every time it encounters a read receipt.
Ah. On Error Resume Next after the DIM and Set statements should fix it, or add an If statement -
If mItem.messageclass = ipm.note then
' do the save
else
end if
next j
The issue is just with the .ReceivedTime which we cannot get from a read receipt (which is of MessageClass "Report.IPM.Note.IPNRN")
Have fixed that and added saving the message in other formats as well and then saving the attachements separately. PDF via Word works, but is slow on lots of messages and does not save embedded pictures.
Macro sample
Do you need to save read receipts? If you only want messages, use an if statement.
if outlook_mail_item.messageclass = "ipm.note" then
' do the save
end if
on slow pdf's, see Javier's comment - if you can keep word open, it should be faster.
Shouldn't
disk_folder_path = disk_root_path & outlook_folder_path & "\"
be
disk_folder_path = disk_root_path & "\" & outlook_folder_path & "\"
it depends if the disk_root_path has the ending \.
Hi Diane,
If I use your code on a lot of large e-mails it might take some time , that's why i would like to check if the filename does not already exist in the selected folder in order not to resave e-mail unnecessarily and also to be able to save e-mails to a server used by multiple people saving in the same folder,
The code i had in mind would be something like this
Set MyObject = New Scripting.FileSystemObject
Set mySource = MyObject.GetFolder(StrSaveFolder)
On Error Resume Next
For Each myfile In mySource.Files
If myfile.Name = StrFile Then
MsgBox "It's working!"
GoTo SaveTime
End If
Next
mItem.SaveAs StrFile, 3
SaveTime:
Unfortunately this only works in vba-excell, I don't know how to make it work in outlook.
Any ideas?
Tanks
It uses FSO, so if it works in excel, it will work in Outlook. What error message do you get?
Compile error:
variable not defined
with myobject highlighted.
Ok, I understand why it's not working, didn't see the option explicit, however, i'm kind of a bad in object defining and I don't know how to dimension "mysource" and "myfiles".
Do you know how to make this work.
OK, I defined mysource as a folder and myfiles as a file, everything is working, the code is running way faster now... sorry for the multiple posts, you can remove them if you want and just post the final solution, if you agree it's an good upgrade to your code of course.
Anyway, many thanks for the code, this is just what I needed!
Thanks for the update. I'll leave the other posts, it may help someone who is having problems getting their code to work.
There's a wee typo here in Phillips post
If mail_file_type "msg" Then
should this be
If mail_file_type = "msg" Then
1. Could someone please post's eric complete solution for speeding it up please?
2. If you do not want to have the macro save atatchments out, then in Philips last post delete this section:
'Save attachements where the format does not do it automatically
If mail_file_type "msg" Then
'Go through all attachments
For mail_attachment_counter = 1 To outlook_mail_item.Attachments.Count
'Get the attachment file name from Outlook
mail_attachment_filename = outlook_mail_item.Attachments(mail_attachment_counter).filename
'Separate file extension and file name
mail_attachment_extension = Right(mail_attachment_filename, Len(mail_attachment_filename) - InStrRev(mail_attachment_filename, "."))
mail_attachment_filename = Left(mail_attachment_filename, InStrRev(mail_attachment_filename, ".") - 1)
'Shorten overlong filenames
mail_attachment_filename = Left(mail_attachment_filename, 50)
'Cleanup the file name
mail_attachment_filename = Remove_Illegal_Characters(mail_attachment_filename)
'Outlook permits to add the same file name twice to a message.
'Put the filename back together and add a counter to be unique
mail_attachment_filename = mail_attachment_filename & "_" & mail_attachment_counter & "." & mail_attachment_extension
'Use the mail file name (without extension) plus the attachment name separated by -- as file name
'(otherwise it would be unclear to which message the attachment belongs)
outlook_mail_item.Attachments(mail_attachment_counter).SaveAsFile mail_file_fullname & "--" & mail_attachment_filename
Next
End If
===================================================================
Hi Kris
Here's my entire code to go faster and to not have duplicates:
I go faster by checking if the file already exists (for each folder and subfolder), if the e-mail is already saved then it will not be overwritten.
Macro code
Final comment / request2 for the day:
1. If you run it on the same folder, it will not overwrite (or ignore for speed) the existing msg, it will create a new one? Anyone have a solution to get around that?
2. Second request, for dates to be at the start of the message, do i just invert this from
mail_file_fullname = disk_folder_path & mail_filename & "_" & mail_received_time & "_" & mail_counter
to
mail_file_fullname = mail_received_time & disk_folder_path & mail_filename & "_" & "_" & mail_counter
?
Thanks!
Kris
1. You'd need to check for duplicate filenames before you create the file. Or, add a value or category to the message and skip items in the category or with a certain value in a custom field.
2. Yes, you just need to change the order of the fields when the name is constructed.
Hi ! i have a problem with this code, i already have the directory to save the emails, and i know wich folder in outlook i want to select.
where i can replace this information ?
i think i have to change this:
Set ChosenFolder = iNameSpace.PickFolder
for this:
Set ChosenFolder = iNameSpace.folders("personal folders").folders("inbox")
this solve the folders problem.
and change this:
BrowseForFolder StrSavePath
for:
strsavepath = "C:\test\"
for solve the directory problem.
Now im having problem with this new code, because in my computer (outlook 2013) its working, but in my friend computer (outlook 2007) isnt working. how i can fix this ?
im trying to save the last message (most recent) to the hard drive in .msg format. THANKS ! C:
Just for your Information: one thing to mention:
"Problem": If there are more emails (with "nearly" identical conditions but definetely no dublicates, which result in the same identical StrFile) in a email older, then only one email is created as file!
But thank you very much for the code!
I have modified your code and solved this "problem" with this code:
CUT
StrFile = Left(StrFile, 256)
If Dir(StrFile, vbNormal) "" Then
StrFileNeu = Left(StrFile, InStrRev(StrFile, ".") - 1) & "-" & j & ".msg"
mItem.SaveAs StrFileNeu, 3
Else
mItem.SaveAs StrFile, 3
End If
Next j
CUT
Yeah, if there are messages that will create identical file names, you need to do something to make them unique. One of my scripts here adds the received date and time to avoid problems.
Dear Diane, thank you very much for your work, your time and not only for this code and your time for comments.
(In my very special case: the received date and time was not enough - maybe the time in seconds could work - but I choosed just the "j" in the "For" loop to get a simple unique number added to the names".)
the advantage of using a number rather than the date is size - the full date and time adds 14 characters, more if you use separators. You could use the current time serial for the code, it's still 6 (or 8?) digits. A for loop that increments would result in shorter file names.
ok, to show you, in my case it is even more Information what I liked to have (but I did not like that for resulting identical names only one file was created, therefore I used the "j" as number to see "duplicated emails"):
For j = 1 To SubFolder.Items.Count
Set mItem = SubFolder.Items(j)
StrSenderEmail = mItem.SenderEmailAddress
StrRecipiEmail = mItem.To
StrReceived = Format(mItem.ReceivedTime, "YYYYMMDD-hhmm")
StrSubject = mItem.Subject
StrName = StripIllegalChar(StrSubject)
StrFile = StrSaveFolder & StrReceived & "_" & StrSenderEmail & "__" & StrRecipiEmail & "__" & StrName & ".msg"
StrFile = Left(StrFile, 256)
If Dir(StrFile, vbNormal) "" Then
StrFileNeu = Left(StrFile, InStrRev(StrFile, ".") - 1) & "-" & j & ".msg"
mItem.SaveAs StrFileNeu, 3
Else
mItem.SaveAs StrFile, 3
End If
Next j
To explain why I need your code: I worked for more than 15 years very happy with Outlook 2000 and kept my PST-Files always under 2GB (handled them like raw eggs, used backups, copies and so on) and "maintained" them well with SCANPST.EXE. Now I changed to OUTLOOK 2013, made new PST-Files with new OL2003andup-Format and copied the content from the old OL2000-PST-Files into them. The thing/problem is that always if I use the NEW SCANPST.EXE it reports "minor inconsistencies". Also if I use it on a brandnew PST-File.
I use your code because on/for the side of the file system with the created .msg files I have more tools to compare and analyze them than when I am in OUTLOOK. And I have msg-copies/backups of my old emails also. Few days before I had written you an email because I think there is a problem with scanpst.exe, and followed also your other comments on this topic on other places in the web. ..I´m in the process to analyze why this happens.
Dianne,
I have your original code at the top of the page working for my needs except I would like to add one additional item and I am not sure how to do it...
After the Date entry, and before the Subject in the new file name, I would also like to include the sender's name separated from the date by a space, likewise before the subject. Can you advise what this extra code should look like?
This is where the file name is put together:
StrFile = StrSaveFolder & StrReceived & "_" & StrName & ".msg"
You'd add mItem.sender to it.
StrFile = StrSaveFolder & mItem.sender & " " & StrReceived & "_" & StrName & ".msg"
Thanks a million for the assistance. I will give it a try in the morning.
I tried the fix listed above and encountered a couple of problems with this approach as is. I was, however, able to see what needed to be changed and it now works for what I want... mostly...
StrFile = StrSaveFolder & StrReceived & " " & mItem.SenderName & " " & StrName & ".msg"
This puts the email sender's name after the time/date stamp and separates it from the stamp and the subject by a couple of spaces.
The only problem I can see is that this will probably pull in my email name as the sender for all "Sent" messages rather than providing me with the recipients name. I think I can figure that out and use some sort of logic statement to pull in the correct field.
Thanks, again, for getting me on the correct path. (pardon the pun.)
Sent messages will be your name - see http://www.slipstick.com/developer/recipient-email-address-sent-items/ for the bits of code needs to get the recipient information. Use .Name instead of .address - you'll need to clean it the same way the subject is stripped of illegal characters.
Dear Diane,
thank you for the great script that really shortened my own development time, which is rather down to trial and error.
What I'm looking for now is a script to reverse what the one above just did, which means re-integrate msg files in a folder and subfolders in my Outlook archive.
Select a folder with msg files and other folders on the HD, create folders in the Outlook archive, according to the ones found in the "master" folder, copy all msg files and so on,
I used the script found here (http://www.slipstick.com/developer/open-outlook-messages-stored-filesystem/), which is already a great basis. Howver, the final step from opening the msg file and storing it somewhere in Outlook won't work. Any ideas?
Cheers
Paddy
How are you trying to get them back in? Haven't verified it will work, but I'd use (or try :)) move:
mItem.move saveFolder
display the message, move it to a folder and then save it.
If you take a look at the script I mentioned above, I shortened down the "action" part to:
If strFileType = ".msg" Then
Set openMsg = Application.CreateItemFromTemplate(FileItem.Path)
openMsg.Display
openMsg.Copy (DestiNation.FolderPath)
openMsg.Close olDiscard
Set openMsg = Nothing
End If
The problem is the .copy line. DestiNation is a MAPIFolder and generated from a simple string using the following function. It works in other contexts, but not this time.
Public Function GetFolder(ByVal FolderPath As String) As Outlook.folder
Dim TestFolder As Outlook.folder
Dim FoldersArray As Variant
Dim i As Integer
On Error GoTo GetFolder_Error
If Left(FolderPath, 2) = "\\" Then
FolderPath = Right(FolderPath, Len(FolderPath) - 2)
End If
If Right(FolderPath, 1) = "\" Then
FolderPath = Left(FolderPath, Len(FolderPath) - 1)
End If
'Convert folderpath to array
FoldersArray = Split(FolderPath, "\")
Set TestFolder = Application.Session.Folders.item(FoldersArray(0))
If Not TestFolder Is Nothing Then
For i = 1 To UBound(FoldersArray, 1)
Dim SubFolders As Outlook.Folders
Set SubFolders = TestFolder.Folders
Set TestFolder = SubFolders.item(FoldersArray(i))
If TestFolder Is Nothing Then
Set GetFolder = Nothing
End If
Next
End If
'Return the TestFolder
Set GetFolder = TestFolder
Exit Function
GetFolder_Error:
Set GetFolder = Nothing
Exit Function
End Function
In the end however, it returns error 440, "object does not support the method". I must have declared something wrong, and this is exactly where my VBA knowledge comes to a sudden end... Any suggestions?
I think it's with this:
openMsg.Copy (DestiNation.FolderPath)
Are you putting them back in the same path in outlook? I'm getting object variable on the destination folder.
However, a bigger problem is that the messages are opening as drafts, not messages.
this might be one option: http://www.outlookcode.com/threads.aspx?forumid=4&messageid=26038
ETA I'm getting the same result with redemption - a draft, not the message as a received message. some were in the outbox, which will generate an error as they can't be resent.
thank you very much. the first worked for me. i just needed to creat the target folder.
Diane,
For the longest time I've been looking for a code like this one, Thank you so much!.
In my office we typically save emails in a "Project" correspondence folder (with their correspondent sub-folders). We also have a filename system that shows as follows:
E 14-1007 1
E 14-1007 2
E 14-1007 3
E 14-1008 1
E 14-1008 2
E 14-1009 1
E 14-1010 1
As you see, we have an "E " + mail date received + counter.
All this is done by "hand", by drag and dropping from Outlook to the target folder....taking hours and hours....
I was already able to modify the filename standard to look as follows:
E 14-1007 1
E 14-1007 2
E 14-1008 3
E 14-1008 4
(counter keeps going, no matter the date)
The first thing I'm trying to do is to have the counter to be related to the date, so for each new date in the filename then the counter starts over.
The second goal is to have the code to check in the correspondence folder if the filename already exists, so it can save the email with the next logical counter number.
for example, if the files below already exists in the target folder:
E 14-1007 1
E 14-1007 2
E 14-1007 3
and I need to save other emails with the same date, it would save them as follows:
E 14-1007 4
E 14-1007 5
E 14-1007 6
and so on.......
I am not a programmer, so any help would be greatly welcome.
Here is the code I have: (I'm aware there are parts of the code that will NOT be needed anymore, since the filename is so specific).
Macro code
As long as you don't need to keep track of dates, it shouldn't be too tough to do. ie, dates are done in order and when you move to the next day, you won't have any more messages for the day before.
Set a variable for the received date of the first message and compare it to the mail_recieved_time variable. When DD is up 1, restart the counter. something along these lines:
start_date = format(outlook_mail_item.ReceivedTime, "DD")
received_date = Format(outlook_mail_item.ReceivedTime, "DD")
if received_date = start_date then
' keep incrementing
else
counter = 1
end if
if the macro is erroring if the filename exists, this is easy - use an error handler to change the filename by one. If it doesn't error, you'll need to check for the filename and raise the count if found.
One thing I like to be able to do is timestamp the messages so they physically show up in the file system with their receive date.
http://www.freevbcode.com/ShowCode.asp?ID=1335
Create an extra module with this in it
Option Explicit
'http://www.freevbcode.com/ShowCode.asp?ID=1335
'Change a File's Last Modified Date Stamp
'Category:Files and Directories
'Type:Snippets
'Difficulty:Intermediate
'Author: Intelligent Solutions Inc.
Private Type FILETIME
dwLowDate As Long
dwHighDate As Long
End Type
Private Type SYSTEMTIME
wYear As Integer
wMonth As Integer
wDayOfWeek As Integer
wDay As Integer
wHour As Integer
wMinute As Integer
wSecond As Integer
wMillisecs As Integer
End Type
Private Const OPEN_EXISTING = 3
Private Const FILE_SHARE_READ = &H1
Private Const FILE_SHARE_WRITE = &H2
Private Const GENERIC_WRITE = &H40000000
Private Declare Function CreateFile Lib "kernel32" Alias _
"CreateFileA" (ByVal lpFileName As String, _
ByVal dwDesiredAccess As Long, _
ByVal dwShareMode As Long, _
ByVal lpSecurityAttributes As Long, _
ByVal dwCreationDisposition As Long, _
ByVal dwFlagsAndAttributes As Long, _
ByVal hTemplateFile As Long) _
As Long
Private Declare Function LocalFileTimeToFileTime Lib _
"kernel32" (lpLocalFileTime As FILETIME, _
lpFileTime As FILETIME) As Long
Private Declare Function SetFileTime Lib "kernel32" _
(ByVal hFile As Long, ByVal MullP As Long, _
ByVal NullP2 As Long, lpLastWriteTime _
As FILETIME) As Long
Private Declare Function SystemTimeToFileTime Lib _
"kernel32" (lpSystemTime As SYSTEMTIME, lpFileTime _
As FILETIME) As Long
Private Declare Function CloseHandle Lib "kernel32" _
(ByVal hObject As Long) As Long
Public Function SetFileDateTime(ByVal FileName As String, _
ByVal TheDate As String) As Boolean
'************************************************
'PURPOSE: Set File Date (and optionally time)
' for a given file)
'PARAMETERS: TheDate -- Date to Set File's Modified Date/Time
' FileName -- The File Name
'Returns: True if successful, false otherwise
'************************************************
If Dir(FileName) = "" Then Exit Function
If Not IsDate(TheDate) Then Exit Function
Dim lFileHnd As Long
Dim lRet As Long
Dim typFileTime As FILETIME
Dim typLocalTime As FILETIME
Dim typSystemTime As SYSTEMTIME
With typSystemTime
.wYear = Year(TheDate)
.wMonth = Month(TheDate)
.wDay = Day(TheDate)
.wDayOfWeek = Weekday(TheDate) - 1
.wHour = Hour(TheDate)
.wMinute = Minute(TheDate)
.wSecond = Second(TheDate)
End With
lRet = SystemTimeToFileTime(typSystemTime, typLocalTime)
lRet = LocalFileTimeToFileTime(typLocalTime, typFileTime)
lFileHnd = CreateFile(FileName, GENERIC_WRITE, _
FILE_SHARE_READ Or FILE_SHARE_WRITE, ByVal 0&, _
OPEN_EXISTING, 0, 0)
lRet = SetFileTime(lFileHnd, ByVal 0&, ByVal 0&, _
typFileTime)
CloseHandle lFileHnd
SetFileDateTime = lRet > 0
End Function
Then change the SaveAllEmails_ProcessAllSubFolders routine
like so (I've changed the timestamp in the message so its at the end; using human readable format; and wrapped in parentheses)
Dim StrReceived As String
Dim StrSent As String \\ additional variable to hold good timestamp
Dim StrFolder As String
For j = 1 To SubFolder.Items.Count
Set mItem = SubFolder.Items(j)
StrReceived = Format(mItem.ReceivedTime, "hhmmss DD MMM YYYY")
StrSent = Format(mItem.ReceivedTime, "hh:mm:ss DD/MM/YYYY") // passed to SetFileDateTime
StrSubject = mItem.Subject
StrName = StripIllegalChar(StrSubject)
StrFile = StrSaveFolder & StrName & " (" & StrReceived & ").msg"
StrFile = Left(StrFile, 256)
mItem.SaveAs StrFile, 3
SetFileDateTime StrFile, StrSent // Et voila! now the messages have the time as their last modified date (in addition to the title )
Next j
Um, probably shouldn't use // as the inline comment marker for VBA, doh! :-)
Hi, I've upgraded the above code to satisfy my needs, I'm posting it below, main changes are:
1. Macro goes faster because it does not save the same e-mail twice, it checks if the email already exists then skips to the next one.
2. Macro assigns a folderpath to each archive folder and saves it.
3. Macro functions with the selected folder, simply select the folder then click the macro (easy if it is in the quick acces toolbar of outlook.)
///////
CODE
///////
Option Explicit
' This macro saves all e-mails to specific folders on the hard drive. these specific folders are defined by the user,
' once the path of the folder has been entered it is saved in the description of the archive folder, the macro will access this information
' again if the user wants to save new e-mails stored in this archive folder
'
' E-mails that have been saved already are not saved re-saved, the macro verifies the presence of older e-mails (see lines with namelist)
' IN ORDER TO CHANGE PATH OF THE HARD-DRIVE FOLDER, RIGHT-CLICK ON THE ARCHIVE AND SELECT PROPERTIES, THEN REPLACE THE PATH IN THE DESCRIPTION
' DEVELOPPED BY SLIPSTICK TWEAKED BY ERICDS
Sub SaveEmailFOLDER_ProcessAllSubFolders()
Dim st As Currency, et As Currency
st = myTimer
Dim Employees As Collection
Set Employees = New Collection
Dim i As Long
Dim j As Long
Dim n As Long
Dim StrSubject As String
Dim StrName As String
Dim StrFile As String
Dim StrReceived As String
Dim StrSavePath As String
Dim StrFolder As String
Dim StrFolderPath As String
Dim StrSaveFolder As String
Dim Prompt As String
Dim Title As String
Dim StrSender As String
Dim iNameSpace As NameSpace
Dim myOlApp As Outlook.Application
Dim SubFolder As MAPIFolder
Dim mItem As MailItem
Dim FSO As Object
Dim ChosenFolder As Object
Dim Folders As New Collection
Dim EntryID As New Collection
Dim StoreID As New Collection
Dim myObject As Object
Dim mySource As Object
Dim myFile As Object
Dim p As Long
Dim NameList() As String
Dim Count As Long
Dim MailsAdded As Long
Dim InputPath As Variant
Dim fld As Outlook.MAPIFolder
Set fld = Application.ActiveExplorer.CurrentFolder
p = 0
'Set myObject = CreateObject("Scripting.FileSystemObject")
Set FSO = CreateObject("Scripting.FileSystemObject")
Set myOlApp = Outlook.Application
Set iNameSpace = myOlApp.GetNamespace("MAPI")
'Set ChosenFolder = iNameSpace.PickFolder
Set ChosenFolder = fld
If ChosenFolder Is Nothing Then
MsgBox "Please select archive folder!"
GoTo ExitSub:
End If
StrSavePath = ChosenFolder.Description
If StrSavePath = "" Then
Enterpath:
InputPath = InputBox("No folder assigned yet, please enter the folderpath. Example : G:\DGP\P_007436_KHAOKORWINDF\MAIL")
ChosenFolder.Description = InputPath
If InputPath = "" Then
GoTo ExitSub:
End If
StrSavePath = ChosenFolder.Description
End If
If Not FileFolderExists(StrSavePath) Then
MsgBox StrSavePath & " - Le fichier n'existe pas ou mauvaise adresse dans vba!"
GoTo Enterpath:
End If
If Not Right(StrSavePath, 1) = "\" Then
StrSavePath = StrSavePath & "\"
End If
Call GetFolder(Folders, EntryID, StoreID, ChosenFolder) ' All subfolders of outlook and the main folder are checked for e-mails
For i = 1 To Folders.Count
StrFolder = StripIllegalChar(Folders(i))
'MsgBox i & " " & StrFolder
n = InStr(3, StrFolder, "\") + 1
StrFolder = Mid(StrFolder, n, 256)
StrFolderPath = StrSavePath '& StrFolder & "\" ' I do not use strfolder, all subfolders in outlook are saved in the same folder on the hard drive
'MsgBox StrFolderPath
'MsgBox StrFolder
'MsgBox i & " " & StrFolder
StrSaveFolder = Left(StrFolderPath, Len(StrFolderPath) - 1) & "\"
If Not FSO.FolderExists(StrFolderPath) Then
FSO.CreateFolder (StrFolderPath)
End If
Set SubFolder = myOlApp.Session.GetFolderFromID(EntryID(i), StoreID(i))
Set mySource = FSO.GetFolder(StrSaveFolder)
On Error Resume Next
On Error Resume Next
If NameList(0) = "" Then ' the list is only made once for each subfolder in outlook
'MsgBox "ok"
ReDim NameList(0 To mySource.Files.Count)
For Each myFile In mySource.Files
'MsgBox Employees.Item(1)
NameList(Count) = myFile.Name
Count = Count + 1
Next
End If
For j = 1 To SubFolder.Items.Count
Set mItem = SubFolder.Items(j)
StrReceived = StripIllegalChar(Left(mItem.ReceivedTime, 10))
StrReceived = Format(mItem.ReceivedTime, "YYYYMMDD-hhmm")
StrSender = Left(mItem.SenderName, 15)
StrSubject = mItem.Subject
StrName = StripIllegalChar(StrSubject)
StrFile = StrSaveFolder & StrReceived & "-" & StrSender & "_" & StrName & ".msg"
'MsgBox StrFile
StrFile = Left(StrFile, 256)
'MsgBox mySource.Name
For p = 0 To Count
'If Employees.Item(p) = StrReceived & "-" & StrSender & "_" & StrName & ".msg" Then
'MsgBox "trouvé"
'Employees.Remove (p)
'GoTo SaveTime
'End If
If NameList(p) = StrReceived & "-" & StrSender & "_" & StrName & ".msg" Then
GoTo SaveTime
End If
Next p
MailsAdded = MailsAdded + 1
mItem.SaveAs StrFile, 3
SaveTime:
Next j
On Error GoTo 0
Next i
et = myTimer
'MsgBox Format(myElapsedTime(et - st), "0.000000") & " seconds"
If MailsAdded = 0 Then
MsgBox "Folder was already up to date!"
Else
MsgBox MailsAdded & "/" & Count & " mails added to folder in " & Format(myElapsedTime(et - st), "0.000") & " seconds " & vbNewLine & " Folder is up to date!"
End If
ExitSub:
End Sub
Function StripIllegalChar(StrInput)
Dim RegX As Object
Set RegX = CreateObject("vbscript.regexp")
RegX.Pattern = "[\" & Chr(34) & "\!\@\#\$\%\^\&\*\(\)\=\+\|\[\]\{\}\`\'\;\:\\?\/\,]"
RegX.IgnoreCase = True
RegX.Global = True
StripIllegalChar = RegX.Replace(StrInput, "")
ExitFunction:
Set RegX = Nothing
End Function
Sub GetFolder(Folders As Collection, EntryID As Collection, StoreID As Collection, fld As MAPIFolder)
Dim SubFolder As MAPIFolder
Folders.Add fld.FolderPath
EntryID.Add fld.EntryID
StoreID.Add fld.StoreID
For Each SubFolder In fld.Folders
GetFolder Folders, EntryID, StoreID, SubFolder
Next SubFolder
ExitSub:
Set SubFolder = Nothing
End Sub
Function BrowseForFolder(Optional OpenAt As String) As String
Dim ShellApp As Object
Set ShellApp = CreateObject("Shell.Application"). _
BrowseForFolder(0, "Please choose a folder", 0, OpenAt)
On Error Resume Next
BrowseForFolder = ShellApp.self.Path
On Error GoTo 0
Select Case Mid(BrowseForFolder, 2, 1)
Case Is = ":"
If Left(BrowseForFolder, 1) = ":" Then
BrowseForFolder = ""
End If
Case Is = "\"
If Not Left(BrowseForFolder, 1) = "\" Then
BrowseForFolder = ""
End If
Case Else
BrowseForFolder = ""
End Select
ExitFunction:
Set ShellApp = Nothing
End Function
Public Function FileFolderExists(strFullPath As String) As Boolean
'Author : Ken Puls (www.excelguru.ca)
'Macro Purpose: Check if a file or folder exists
On Error GoTo EarlyExit
If Not Dir(strFullPath, vbDirectory) = vbNullString Then FileFolderExists = True
EarlyExit:
On Error GoTo 0
End Function
I'm looking to modify your Outlook VBA Code. I have about 10 reports from 10 different storres that get sent to me every day (outlook has a rule to place these reports into a SubFolder called "Data Extract". Each email attachment report is set up like this: ABCDE (<-- StoreID,)_Report1.xls.
What I need is for the VBA Code (in outlook) to create a new folder on my hard drive (c:\StoreID\) for each Store ID, with the first 5 letters of the attachment (ABCDE) and then all of the attachments with the same first 5 letters of the StoreID, to be saved into their new corresponding folder on my hard drive.
Is this possible? Or would anyone be able to help?
This seems possible, but to help you I would need some more info:
- you only want to save the attachment, and not the e-mail?
- every time it saves an attchement, if the folder c:\storeID has not been created yet it has to create a new one?
- All attachments with an existing storeID folder should be saved in this existing folder?
Best regards
Eric