The Find tool (and Advanced Find) searches across folders in a single Personal Folders file or in your Exchange Server mailbox. However, it cannot search subfolders in another user’s mailbox or in a public folder. You can get searchable subfolders in a public folder by adding one of the Enterprise Search Tools, which generally rely on index server technology.
The search engine used by Outlook 2003 and older versions is slow and often finds items in an unexpected order (older items before newest items).
Outlook 2007 and 2010′s Instant Search uses the Windows Desktop Search engine to provide instant searches.
Enterprise Search Tools | More Information
Tools in the Spotlight
NEO Pro 5.0 is an email organizer and search engine for Outlook that indexes emails (including multiple message stores), as they are sent and received, into convenient virtual folders such as Correspondent, Date, Attachment Type and Category for instant access. NEO Pro introduces Conversation View, which allows users to expand the thread in the message list. Includes email notation so that users can add notes to individual messages for future reference. Messages with notes are indexed and available in a virtual folder for quick access. Compatible with Outlook 2010 (32 bits), 2007, 2003, 2002 (XP), 2000, 98 and works with or without Exchange Server. |
Tools
Tool for organizing and searching information from multiple sources, now including Outlook messages (via import). | |
Available in two versions, a free personal edition and a more powerful professional version, ClearContext IMS is an add-in for Outlook that automatically prioritizes, organizes, and color-codes the e-mail in your inbox, placing the most important e-mails from the most important senders at the top of the inbox, ready to be dealt with immediately. Less important e-mails, such as newsletters and correspondence from low priority senders, are placed further down in the inbox and junk/spam e-mails are moved to the bottom. ClearContext IMS automates the e-mail filing process to help you keep your entire mailbox organized. Version 3.0 | |
Find Contacts provides an AutoText like interface to Contact information that you have stored in Outlook and Exchange making it easy to insert an address into any document. It can search not only your own contacts but also another person’s contacts folder and a workgroup public folder of contacts if you have Exchange Server installed. Searching can be done by Contact name, Company name or Category. Versions available for Outlook and Exchange Lotus Notes, InterAction, TimeMatters, PCLaw, Act and Apex. | |
Lookeen enables Outlook users to browse all data in e-mails, contacts, appointments, tasks or notices in a fast, easy and slick way. Relevant information is at the user's fingertips within a few seconds, and search results covering all file attachments, archive and exchange folders is presented in a transparent manner. Now with real-time indexing. Supports Outlook 2003, 2007, 2010 including 64-bit Outlook 2010. Version 3.7 | |
Meshin understands and sorts every element in your inbox to help you easily find task-critical information on demand - whether you're having difficulties with your search or trouble remembering what you have. Meshin links items in your inbox to relevant content, contextually binding together information, attachments, internet databases, websites, and social networks. It organizes your email data using intuitive dashboards. Meshin displays people's contact information, your upcoming appointments with threaded conversations, attachments, links, related communications and documents, and information from the web. | |
NEO FIND organizes all emails automatically in the most logical and intuitive way people think about their messages: around the correspondent involved in the email communication. Adopting Caelo's patented virtual folder structure all emails (both sent and received) are organized in a Correspondent folder. This folder can be searched or filtered to quickly zoom-in on the message needed. | |
Indexes all email messages -- including attachments -- and documents on your hard drive and network so that you can search across all that information. Also includes a bulk mailer that allows you to send individual messages to selected contacts or members of a distribution list. The mailer supports both plain text and HTML, allows you to send attachments, includes merge fields for personalization, and can use either Outlook contacts or recipients from external databases. | |
OutlookAttachView scans all messages stored in Outlook and displays a list of all attached files that it finds. You can select one or more attachments and save all of them into the desired folder, as well delete unwanted attachments. You can also save the list of attachments into xml/html/text/csv file. Version 1.05. | |
Lightning Fast Search Add-on For Outlook ParadiSearch is a search add-on for Outlook. Integrated into Outlook's user interface. Choose which Outlook store to index, Index attachments. Supported languages: English, French, German, Italian and Spanish. FREE. Works with Outlook 2002/2003/2007. Requires.NET Framework 2.0 or later. Beta. Version 0.6 | |
Create Search folders in any version of Outlook, searching all folders or specific folders in the background and search folders are updated automatically if the folders change. QSearchfolders supports all folder types, including contacts. Because search folders is a feature of MAPI store providers, all search folders will remain working even after de-installation of QSerachFolders. All versions of Outlook are supported. | |
SearchGT quickly shows you information on the currently selected email, including a list of other emails you have received from that person. SearchGT currently works with Outlook 2007 and Outlook 2010. It's supported on Windows32- and 64-bit, but at this time works only with 32-bit Outlook. SearchGT is currently freely available to anyone who is interested in being a beta tester. | |
Indexes Outlook mail and files on your computer for fast searches. Sends back a daily search log that contains no personal information; you can opt out of detailed logging. Available in free and pro versions. (Formerly known as Find) | |
Xobni is the free Outlook plugin that saves you time finding email, conversations, contact info, and attachments. Get lightning-fast search and learn more about the people in Outlook through information drawn from around the web. LinkedIn, Twitter, Facebook, Salesforce, Hoover's info, and more-all right inside Outlook. | |
Outlook COM Add-in that automatically compresses mail attachments for all types of Outlook items, both outgoing messages and items in folders. Maintains an index of attachments, so you can find and open them easily, but does not index the full text of attached documents. Can be configured to automatically compress .exe and other file types blocked by the Outlook Email Security Update, so that recipients will get a .zip file they can open without difficulty. | |
Add search and "information processing" to Outlook data by synchronizing it with a Zoot database, which supports quick query, quick filter, folder rules, and other functions. |
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Last reviewed on Sep 10, 2011
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