The following articles were included in our Exchange Messaging Outlook (EMO) newsletter published on April 20, 2023.
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View Snoozed Reminders?
An Outlook user wanted to know how to view their snoozed reminders.
Sometimes I snooze such tasks, i.e. I might postpone it a day, or one or two weeks. Have looked thru the available fields, but I believe there is no such thing as 'Snooze' or 'Postpone' column?
No, Outlook doesn't have a Snoozed or Postponed column, or any other built in view or method to view the snoozed reminders. Snooze uses the .NextReminderDate value which is stored in the reminder collection and is not exposed as a field you can add to the view.
You can use VBA or PowerShell to make a list of the reminders. If you wanted, you could create your own custom field named "Snoozed to".
Don't worry, you don't need to know how to write VBA or PowerShell on your own, I have code that will create a new Post message (but not a custom field) with a list of all snoozed reminders, for Appointments, Tasks and Flags. Get the VBA macro or PowerShell from List snoozed reminders and snooze-times
Tip: The advantage of using PowerShell is that you don't need to change your macro security to use it.
Notifications for new mail in other folders?
While none of the Outlook apps support showing reminders when new mail is moved to a folder by server rules, many mobile users want notifications for all new mail, regardless of where it is moved. Why? Because it is too many steps to check for new messages in each folder in Outlook mobile apps.
If you use rules in Outlook desktop, you can set an action to notify (play a sound or display the new mail alert) but this only works if you use client-side rules, and it only works in Outlook desktop.
If you would like to be notified for every new message, regardless of where it is stored, please vote for and comment on this suggestion:
Outlook web app notification for subfolders - Could you enable it?
New Microsoft Cloud Policy
I'm still seeing a lot of users reporting they are unable to send and receive mail because they are over quota due to the new Microsoft cloud storage policy, where Outlook attachments count against OneDrive storage space (they also count against mailbox quota).
To check your OneDrive and Outlook.com storage, go to https://outlook.live.com/mail/0/options/general/storage
Anyone who is over quota will need to either purchase a subscription or delete messages with attachments. If you search for messages by size and delete the largest messages first you will free up space faster.
Within 2 hours of getting OneDrive under quota, mail should start flowing again. If not, you need to contact Outlook.com support.
Before contacting support, you can try the following:
1. Log out of outlook.com and log back in.
2. Try emptying the inbox – this triggered the reset for some users – and then restore the mail you deleted.
If you have Outlook 2013 or newer desktop software, you can add the account to Outlook (as a Microsoft Exchange account) and archive your older messages. This deletes the mail from the server and saves a copy in a pst file.
Using Outlook's AutoArchive Feature
Please note, archiving using the last modified date, if you want to use the received date, you need to set a registry key.
Archiving by Received Date in Outlook
Subscriptions are as low as $20 US for 100GB OneDrive and 50 GB Outlook.com mailbox.
Cloud Storage Pricing and Plans
Microsoft has this article on these changes: Changes to Microsoft 365 email features and storage - Microsoft Support
More information on Microsoft cloud storage: How does Microsoft storage work? - Microsoft Support
New & Updated Outlook Support Articles
No results when searching in Outlook with Suggested Searches for specific queries
Incorrect or no results when searching auto-expanding archives in Outlook
When creating a Quick Step for New E-mail To, Outlook does not save it
Text predictions unexpectedly become unavailable and are missing in Outlook options
Outlook unexpectedly opens a browser window if OWA is disabled
Outlook errors “Cannot send this item.” replying to an email