Slipstick Systems Outlook and Exchange Solutions Center



Click here to subscribe
to our biweekly
EMO newsletter
EMO back issues








Synchronizing Exchange Mailboxes and Public Folders

What about synchronizing appointments or other items in an Exchange Server mailbox folder with a group calendar or other folder in Public Folders?

Here's a trick for appointments: Since every public folder has an e-mail address by default (on the Properties dialog for the folder, choose Add to Personal Address Book), you can simply invite a public folder calendar to a meeting.

Also, don't forget that for offline use, you can drag any public folder to Public Folders/Favorites and set the Favorites copy to synchronize.

Other than that, Outlook does not provide any built-in mechanism for syncing between Outlook mailboxes and Public folders, hence the list of tools on this page.

 

Synchronizing Outlook on two machines | Synchronizing Outlook using Web Services

Tools

Add2Exchange for Calendars, Contacts, & Tasks   An Exchange add-on, Outlook synchronization solution which synchronizes any combination of Outlook private and/or public folders of the same type (Calendars, Contacts, Tasks) and in any direction. This application works wirelessly with any PDA, Pocket PC, Smartphone or Blackberry handheld and Outlook Web Access. Add2Exchange is licensed and sold separately for Add2Exchange for Calendars, Add2Exchange for Contacts, & Add2Exchange for Tasks. Sync Bundles and Sync Suites available also. 20-Day fully functional free trial versions available.
Add2Outlook   Add2Outlook (A2O) is a 2-way Outlook calendar, contact and/or task synchronizer for desktops, laptops and mobile devices. Add2Outlook is a client-side solution which offers 2-way folder replication of new calendar items, contact entries or task entries and 4-way synchronization of edits.
Appointment Push Sample   Sample application showing how a custom form in a public folder calendar can create and update data in a user's Calendar folder.
Davton Contact Synchroniser   The Davton Contact Synchroniser will synchronise contacts in one contact folder to another. It is designed to synchronise shared contacts from a ‘Public Folder’ to a personal folder - so that the contacts can be syncronised to a PDA using ActiveSync. It is a one way synchronization - changes made in the local folder or on the PDA will not be reflected back to the Public folder. The synchroniser can filter the contacts it copies to your local folder, based on categories. Free.
Easy2Sync   Easy2Sync for Outlook keeps your personal store in sync on multiple computers. Try the free version which only synchronizes the inbox and outbox, the Home-Edition to sync all email folders, or the Business-Edition which synchronizes all folder types.The updated version features a reworked "automatic start" dialog and an protection against accidential closing of the program.
Important Dates Reminder System   Synchronizes tasks in users' mailbox folders with an Exchange Server public folder, then sends reminders to everyone involved in the task. Designed for law offices, but potentially could apply anywhere.
InControl   Law practice management tools for Microsoft Outlook, using contacts, tasks, appointments, and journal items. With Exchange Server, the information can be shared centrally with contacts synchronized throughout the firm. Includes time docketing.
MasterCal   Enter appointments in an Exchange public folder calendar and distribute them automatically to the Calendar folders in user mailboxes, with an optional notification message.
Outlook Extensions Library   Toolkit for Outlook developers that provides many features that make Outlook act more like a database (so maybe you don't need that external database after all) -- record locking, generating a unique ID, field-level data encryption, task and appointment synchronization (look for the ItemSync object), and lookup from other Outlook folders or from data maintained as a separate Outlook item. Also includes WYSIWG printing. The same company also offers TeamWork for workflow, with or without Exchange Server
Pocket Contact Synchronizer   Copies items in one direction, from any contacts folder -- public or private -- into your default Contacts folder, putting the name of the original folder in the Categories field. Mainly intended for ActiveSync users who want to sync contacts from a public folder, but useful also to non-PDA users who want to see several folders' worth of contacts in their main Contacts folder. Free from Microsoft for Outlook 2000 or 2002 only, but may work with Outlook 2003.
PSTSync   Use PSTSync to perform Outlook synchronizations, helping you synchronize every Outlook folder, even custom created ones. PSTSync provides bi-directional folder synchronization as well as a number of other tools to help you manage your pst files with ease, PSTSync offers SmartMove and SmartCopy functionality as well as Encryption, Password Protection, Online Backup as well as the popular built in PST file viewer. It takes into consideration the time and date in calendar according to GMT, not just your local time ( a PSTSync exclusive)Version 2.6.0
Qsynchronization for Outlook   Copies items between Outlook folders. Can be used to synchronize folders between PST files on two different machines, copy calendar entries to a public folder, or back up data to another PST file. (Version 1.6)
Team Contacts   Synchronizes user contact lists with a central contact list in an Exchange public folder. Automatically merges changes when two uses update the same contact in their personal Contacts folders.

Back to Top

 

More Information

  • Sharing Microsoft Outlook Calendar and Contacts
  • Maintaining a Group Calendar in Outlook
  • This page is printer friendly
    Updated Jul 15 2008

    Copyright Slipstick Systems. All rights reserved.
    Send comments using our Feedback page

    Home | What's New | Exchange Server | Outlook | Utilities | Bookstore
    About Slipstick | Feedback | Privacy Policy | Site Map | Archived Pages | Link to Us | Advertise