Microsoft Exchange Server provides a foundation for shared address lists through the global address list; enter outside addresses as custom recipients. If everyone is using Microsoft Outlook, you can also create public folders for sharing contacts.
If you don't have Exchange Server, beyond the tools listed below, you might consider using:
- An LDAP server - especially if you have a Windows server running Active Directory, which is Outlook can access with its LDAP service.
- A web-based contact list with a synchronization feature
- Using the Briefcase to Share Microsoft Outlook Folders
Tools
Microsoft Outlook contacts sharing tool. Sync Outlook contacts on multiple PCs without Exchange server. Microsoft Outlook add-in for synchronizing and sharing Outlook contacts. Sync contacts folders, sync address book, sync distribution lists in a few clicks. Sync and share Outlook contacts automatically. Share contacts folders with various groups of people. Sync between all Outlook versions. | |
Sync Microsoft Outlook contacts on multiple PCs without Exchange server. Microsoft Outlook add-in for synchronizing and sharing Outlook contacts. Share and synchronize Outlook Contacts folders' data and create public address book. Sync Outlook Contacts between PCs and share Contacts with others. You can update and manage all your shared contacts offline or using Internet connection. It is an easy and effective solution for personal contacts synchronization, remote companies and groups. | |
Add2Exchange Enterprise Contacts with GAL Sync syncs Exchange global address list to users so they have a local copy of your corporate address book contacts and on smartphones and mobile devices. Global Address List synchronization allows you to treat the GAL as the 'source' public folder of a relationship to be synchronized one way with one or more users' mailbox folders. Supports small attached photos and Outlook fields which are not in the GAL. Sync 1-way, not bi-directional. Can sync Calendars, Tasks, Posts, Notes, and builds relationships with the Relationship Group Manager. 21 day trial. | |
DynamicGroup generates dynamic groups in AD and assigns group memberships automatically. DynamicGroup can: Automatically updated AD groups. Smart creation of groups based on attributes and OUs. Bulk import for mass creation of hundreds of groups. Exclude- and include-lists. Flat group option (nested groups). Copy groups as templates. Use prefixes as an orientation guide. Set dates or time intervals to update groups. Preview a dynamic group to see potential members. Definition of a search root as the entry point. | |
Distribute your GAL to POP3 and IMAP users via e-mail or the Web. Updates are automatically sent to users running Outlook, Outlook Express, and other clients. | |
Store provider for Outlook that permits sharing of a Personal Folders .pst file on a local network among 2 to 50 users. Supports Outlook 97 or later. For Outlook 2003, supports the expanded Unicode .pst store. Available in Professional and Personal Edition Version 2.0.5 | |
OutlookAddressBookView is a simple utility that displays the details of all recipients stored in the Outlook address books. For every recipient entry, the following information is displayed: Email Address, Display Name, Address Type (MS-Exchange or SMTP), Street Address, Phone Number, Created Time and more. Outlook 2003 and up, 32 or 64 bit. | |
Share Outlook data over a local network using a data store based on an Outlook .pst file. For Outlook 2003, supports the expanded Unicode .pst store. Not compatible with Outlook 98 or 2000 in Internet Mail Only mode. (Formerly Public Outlook) | |
As you know, Exchange online limits the number of recipients (both internal and external) per message for each mailbox. There is no way to limit the number of distribution lists a certain group of people can send to. If you run Outlook OWA or Outlook 365 on Windows or Outlook on Mac, RestrictDLs add-in will solve this problem. | |
As you know, Exchange online limits the number of recipients (both internal and external) per message for each mailbox. There is no way to limit the number of external recipients a certain group of people can send to. If you run Outlook OWA or Outlook 365 on Windows or Outlook on Mac, RestrictExtRecips add-in will solve this problem. |
Brian Rauscher says
Great list! I've been looking for a solution to sync centralized contacts to company iPhones and there have proven to be very few options that support
Office365 and are designed for Corporate IT. Going to try out itrezzo