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Mail Notification Tools

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These utilities are primarily aimed at checking your mail accounts without requiring you to run the full Outlook, Exchange or Windows Messaging program. Some also provide automatic deletion of unwanted messages from the server, without downloading them first into your mail program.

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Tools in the Spotlight

Watch Outlook Folders Monitors one or more Outlook folders, including Exchange public folders, for changes, then notifies you either either with a pop-up message or by sending you an email message. Filters allow you to watch for changes in only those items that meet your criteria. Enter code WD9BHK53 during checkout.

More Tools

Advanced Folders Watch Client-based notification tool for Outlook folders, including Exchange Server public folders. Now supports Windows Vista and Microsoft Office 2007. Freeware.
CyberSecretary MicroApps Mail Announcer and Appointment Reminder announce your incoming mail and reminders.
Email Announcer Outlook 2000 (or later) COM add-in that uses a Microsoft Agent character to read and announce incoming email (including mail from Hotmail accounts), notifies you if a read receipt is attached to the message, and announces appointment reminders.
Express Mail@Mate E-mail notification tool that works with Outlook (including Exchange Server mailboxes), Outlook Express and Windows Messaging/Exchange client. Includes both popup and system tray notifications. Lets you schedule mail checks, preview and read messages, extract attachments, reply, etc. Also provides access to attachments blocked by the Outlook Email Security Update.
Mail Alert When new e-mail arrives, Mail Alert will display a non-intrusive desktop alert containing essential information from the e-mail received, so you can avoid the constant shuffle between work and e-mail. Mail Alert can also alert you to an incoming e-mail by playing a sound, running a program or displaying an icon in the notification area (system tray).
MailAlert Custom notifications -- including pager, sound and video -- from a system tray application. Supports automatic deletion of unwanted messages from the server.
MAPInotify Monitors mailboxes, Exchange Server Public Folders, POP, and IMAP4 accounts. Available in English, Russian and Italian; can be customized to local language. Now includes support for SSL (Secure Sockets Layer) encryption for POP3/IMP4 protocols. Version 4.5.
New Mail Notifier Provides a small display window in the corner of your screen that shows subject, sender, and a small portion of text of an incoming message. You can open, delete, reply to it, etc. or just ignore it, and the "auto-display" feature will hide the window after a little time passes.
OL2WAP Outlook 2000 utility to publish appointments, tasks and contacts as WML files you can access with a WAP phone. Also forwards incoming messages and reminders to your pager or via SMS to a mobile phone.
Outlook Mail Counter for Windows XP Displays the number of unread messages in your Inbox as part of the Windows XP welcome screen. Works with Windows XP Home and with with Windows XP Professional if you have not joined a domain.
Outlook Mobile Manager Microsoft Outlook Mobile Manager (OMM) can prioritize your messages and makes smart decisions about when to send email. OMM also sends calendar reminders, task reminders, and an Outlook Today style daily summary all to your wireless device. Requires Exchange server and Outlook 2003. Version 2.
Outlook Monitor Free Windows system tray applet to replace the normal Outlook envelope indicator with one that shows different icons depending on whether there are any unread messages in the Inbox folder
Outlook Reminders by SMS Send information from Outlook reminders using SMS. For Outlook 2000 or later. Also requires a SMS sending application with auto sending feature.
Outlook Speaks! Free system tray tool that announces the subject, sender, and priority of each incoming message.
OWANotify OWA Notify is a system tray Outlook mail icon for Outlook Web Access users. It checks your Exchange account for new mail via the WebDAV protocol. With OWANotify, you can monitor Exchange mail for multiple mailboxes, even residing on different servers. Works with NTLM or Forms Based Authentication.
Public Folder Update Notification Sample script to send notifications when a new item has been posted to a public folder.
Public Folder Watcher Public Folder Watcher (PFW) is an add-on for Microsoft Outlook enabling support of notifications about changes in Exchange Public Folders and providing a status of unread email messages. It works similar to standard Outlook email notifications, but also has several additional features that may be useful for those who use Public Folders. The add-on is integrating into Microsoft Outlook and providing access to its settings through menu in Outlook.
PubNotify for MS Exchange 2000 Free Exchange store synchronous event sink to notify users when a new item is placed in an Exchange public folder. You'll need the Exchange Explorer utility from the Exchange SDK to register the sink.
Speaking Email Deluxe Monitors up to 99 POP accounts for new messages and "speaks" notifications with a Microsoft Agent character. You can also use it to compose speaking messages that you send.
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More Information

  • CNET Downloads -- Many more notification utilities for POP3 accounts
  • Mail Tools -- Includes mail retrieval utilities
  • Freeware notification utilities
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    Last modified on Monday, April 05, 2010
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