• Outlook User
  • New Outlook app
  • Outlook.com
  • Outlook Mac
  • Outlook & iCloud
  • Developer
  • Microsoft 365 Admin
    • Common Problems
    • Microsoft 365
    • Outlook BCM
    • Utilities & Addins

Send from Other Addresses using POP3 or IMAP Accounts

Slipstick Systems

› Outlook › Send from Other Addresses using POP3 or IMAP Accounts

Last reviewed on June 24, 2015     3 Comments

A person is looking to return to the Outlook fold but has one problem:

Thunderbird allows me to have multiple identities on a single account. I know I can do different profiles in Outlook but at that point I might as well setup multiple accounts. Can it be done with an Exchange server account?

When you use POP3 or IMAP accounts, and you email host allows it, you can send mail from another email address by typing the address in the From field. Not all email hosts allow you to change the From address but if your email provider allows it, the message will be sent from that address.

Note that many mail providers will add your account name or email address in the header so spam or abusive messages can be traced. Others require you to add the addresses to your account and confirm you control the address before you can send from it.

If you don't see the From field on the message form enable it on the Options tab of an open message.

click Options, From to show the From field

When you want to send from another address, expand the From menu and select Other Email Address and type the address in the field. The next time you want to send from that address you can select it from the list.

choose other email address

You can use this method the redirect email to another address and have them appear to be from the original sender. To do so, open the message and click Actions, Resend This Message then click Send.

Note: this will not work with Exchange or Outlook.com accounts. You need special Send As permissions to send from other addresses when you use Exchange Server mailboxes.

While there are ways to send from other addresses when you use Exchange, it's not much easier. You'll need to have a mail contact or distribution group in the AD and have send as permission on it.

While I'm on this topic, I'll mention again that the new Outlook.com supports sending from Outlook.com aliases from Outlook. While it's always been possible to select an alias in the web interface, Outlook always used the account address. In the new Outlook.com, type the alias address in the From field and send. The recipient will see the alias.

Send from Other Addresses using POP3 or IMAP Accounts was last modified: June 24th, 2015 by Diane Poremsky

Related Posts:

  • How to create a send-only POP3 account
  • Exchange Server and SMTP Servers
  • Exchange Server and Secondary Email Addresses
  • When you have an Exchange Server account in Small Business Server 2003
    Exchange Account Gets Set as the Default Account

About Diane Poremsky

A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

Subscribe
Notify of
3 Comments
newest
oldest most voted
Inline Feedbacks
View all comments

C. Yusuf Mumtaz
July 31, 2018 11:54 am

Hi,

Outlook.com no longer shows the alias when you send from it. The header message reads "Sent on behalf of."

0
0
Reply
Diane Poremsky
Author
Reply to  C. Yusuf Mumtaz
August 2, 2018 1:22 am

As long as its an outlook.com alias, it should show the address. (It does here.)

BTW, If you have outlook 2016, you dont need to use an imap or pop account for outlook.com aliases - you can select them in the From menu.

0
0
Reply
C. Yusuf Mumtaz
Reply to  Diane Poremsky
August 2, 2018 5:34 am

So, we should add it as an alias and not as a POP3 send-only account? Won't that still result in a "on behalf of" header?

Also, when I set up a send-only POP3 account in Outlook.com, the "on behalf of header" still comes up.

I'm trying to implement Inbox Zero and this is the only obstacle remaining for me. I would like my recipients to only see my work emails instead of the "Send on Behalf Of" header.

0
0
Reply

Visit Slipstick Forums.
What's New at Slipstick.com

Latest EMO: Vol. 30 Issue 29

Subscribe to Exchange Messaging Outlook






Support Services

Do you need help setting up Outlook, moving your email to a new computer, migrating or configuring Office 365, or just need some one-on-one assistance?

Our Sponsors

CompanionLink
ReliefJet
  • Popular
  • Latest
  • Week Month All
  • Jetpack plugin with Stats module needs to be enabled.
  • Move Deleted Items to Another Folder Automatically
  • Open Outlook Templates using PowerShell
  • Count and List Folders in Classic Outlook
  • Google Workspace and Outlook with POP Mail
  • Import EML Files into New Outlook
  • Opening PST files in New Outlook
  • New Outlook: Show To, CC, BCC in Replies
  • Insert Word Document into Email using VBA
  • Delete Empty Folders using PowerShell
  • Warn Before Deleting a Contact
Ajax spinner

Recent Bugs List

Microsoft keeps a running list of issues affecting recently released updates at Fixes or workarounds for recent issues in classic Outlook (Windows).

For new Outlook for Windows: Fixes or workarounds for recent issues in new Outlook for Windows .

Outlook for Mac Recent issues: Fixes or workarounds for recent issues in Outlook for Mac

Outlook.com Recent issues: Fixes or workarounds for recent issues on Outlook.com

Office Update History

Update history for supported Office versions is at Update history for Office

Outlook Suggestions and Feedback

Outlook Feedback covers Outlook as an email client, including Outlook Android, iOS, Mac, and Windows clients, as well as the browser extension (PWA) and Outlook on the web.

Outlook (new) Feedback. Use this for feedback and suggestions for Outlook (new).

Use Outlook.com Feedback for suggestions or feedback about Outlook.com accounts.

Other Microsoft 365 applications and services




New Outlook Articles

Move Deleted Items to Another Folder Automatically

Open Outlook Templates using PowerShell

Count and List Folders in Classic Outlook

Google Workspace and Outlook with POP Mail

Import EML Files into New Outlook

Opening PST files in New Outlook

New Outlook: Show To, CC, BCC in Replies

Insert Word Document into Email using VBA

Delete Empty Folders using PowerShell

Warn Before Deleting a Contact

Newest Code Samples

Open Outlook Templates using PowerShell

Count and List Folders in Classic Outlook

Insert Word Document into Email using VBA

Warn Before Deleting a Contact

Use PowerShell to Delete Attachments

Remove RE:, FWD:, and Other Prefixes from Subject Line

Change the Mailing Address Using PowerShell

Categorize @Mentioned Messages

Send an Email When You Open Outlook

Delete Old Calendar Events using VBA

Repair PST

Convert an OST to PST

Repair damaged PST file

Repair large PST File

Remove password from PST

Merge Two Data Files

Sync & Share Outlook Data

  • Share Calendar & Contacts
  • Synchronize two computers
  • Sync Calendar and Contacts Using Outlook.com
  • Sync Outlook & Android Devices
  • Sync Google Calendar with Outlook
  • Access Folders in Other Users Mailboxes

Diane Poremsky [Outlook MVP]

Make a donation

Mail Tools

Sending and Retrieval Tools

Mass Mail Tools

Compose Tools

Duplicate Remover Tools

Mail Tools for Outlook

Online Services

Calendar Tools

Schedule Management

Calendar Printing Tools

Calendar Reminder Tools

Calendar Dates & Data

Time and Billing Tools

Meeting Productivity Tools

Duplicate Remover Tools

Productivity

Productivity Tools

Automatic Message Processing Tools

Special Function Automatic Processing Tools

Housekeeping and Message Management

Task Tools

Project and Business Management Tools

Choosing the Folder to Save a Sent Message In

Run Rules on messages after reading

Help & Suggestions

Submit Outlook Feature Requests

Slipstick Support Services

Buy Microsoft 365 Office Software and Services

Visit Slipstick Forums.

What's New at Slipstick.com

Home | Outlook User | Exchange Administrator | Office 365 | Outlook.com | Outlook Developer
Outlook for Mac | Common Problems | Utilities & Addins | Tutorials
Outlook & iCloud Issues | Outlook Apps
EMO Archives | About Slipstick | Slipstick Forums
Submit New or Updated Outlook and Exchange Server Utilities

Send comments using our Feedback page
Copyright © 2025 Slipstick Systems. All rights reserved.
Slipstick Systems is not affiliated with Microsoft Corporation.

:wpds_smile::wpds_grin::wpds_wink::wpds_mrgreen::wpds_neutral::wpds_twisted::wpds_arrow::wpds_shock::wpds_unamused::wpds_cool::wpds_evil::wpds_oops::wpds_razz::wpds_roll::wpds_cry::wpds_eek::wpds_lol::wpds_mad::wpds_sad::wpds_exclamation::wpds_question::wpds_idea::wpds_hmm::wpds_beg::wpds_whew::wpds_chuckle::wpds_silly::wpds_envy::wpds_shutmouth:
wpDiscuz

Sign up for Exchange Messaging Outlook

Our weekly Outlook & Exchange newsletter (bi-weekly during the summer)






Please note: If you subscribed to Exchange Messaging Outlook before August 2019, please re-subscribe.

Never see this message again.

You are going to send email to

Move Comment