We're seeing a lot of questions concerning the apparent inability of Outlook 2007 to print 15 calendars:
"I want to print my calendars out with 15 min increments. Default is 30 min increments. Can someone tell me how to change this. I could do it in outlook 2003, but 2007 is not allowing this."
This is due to a change between older versions and Outlook 2007, caused by the use of a wider rule in Outlook 2007. If all of your appointments are in Outlook you may not appreciate the wider rule; anyone who "pencils in" appointments or adds handwritten notes will appreciate the extra space.
Unfortunately the cost for this extra space comes from the number of hours you can include in a printout at each time interval. If you're used to printing 12 hours at 15 minute intervals, you'll need to reduce the hours printed to no more than 8 1/2 hours. For 10 minute appointments include no more than 5 1/2 hours, 3 1/2 hours for 6 minute spans, and 2 1/2 hours for a 5 minute interval.
As always, what you see on the screen plays a part in what print options are available. If you need a 15 minute printout, you'll need to set the calendar to 15 min increments (or smaller) before printing. Choose the hours to include in the printed copy in Page Setup before printing.
| Appointment Scale | Include no more than: |
|---|---|
| 15 minutes | 8 1/2 hours |
| 10 minutes | 5 1/2 hours |
| 6 minutes | 3 1/2 hours |
| 5 minutes | 2 1/2 hours |
Note that this is not a completely new behavior - older versions of Outlook also use the number of hours in the printout to determine the time interval used in the print out, however because the time periods are much narrower in older versions, they include more hours. The tools listed below offer additional calendar printing capabilities.
Tips:
- If you need to print a full day you'll need to print twice - one for morning, one for afternoon and set your printer to print 2 pages per sheet to save paper. (Print to PDF then merge and print the PDF's to paper.) You can also use longer paper - 11x14 will include at least 9 AM to 5 PM at 10 minute intervals.
- Outlook has an option to print on half paper but this option will not help in this situation. Use the printer's option to print 2 pages per sheet.
Tools
The Calendar Printing Assistant allows you to print and customize your calendar information. It includes many often-requested printing options, including multiple calendars in one view and customizations such as fonts, colors and images. It includes ready to use templates. Additional templates are available from Microsoft: Templates for Calendar Printing Assistant For Outlook 2007 and Outlook 2010 (32-bit). | |
Messageware OWA Print provides OWA users the ability to see and print their daily/weekly/monthly calendars and schedules, their delegates' schedules, and their contacts in multiple layouts and styles. OWA Print determines the best layout based on the view chosen for printing, including automatic rotation for portrait and landscape output. With OWA Print, OWA Light users are also able to print emails, appointments, calendars, contacts, and meetings, functionality not otherwise available natively. | |
Customizable Word template for generating Outlook weekly and monthly calendars. Print any Outlook calendar that you have access to, including calendars from other users' mailboxes and Public Folders. Add color coding by category or by type of item (one-day event, multiple-day event, etc.) Specify time and date formats and the title for the calendar. Slower than Microsoft's Outlook Calendar Template, but it does much more and follows progress in the status bar. See Using and Editing My Outlook Calendar Template for customization tips. The template needs to be in the template or custom template folder. | |
Enhanced Word template for printing, viewing and web publishing monthly calendars from Outlook data. Based on Microsoft's Outlook Calendar Template. Includes category-based color-coding, better performance. | |
Printable customized PDF calendar directly from outlook. - Print multiple calendars as overlay or side by side. - Year, Week or Daily view. - Select timeframe and categories to print. - Yearly calendar with company name | |
PrintableCal is an add-in for Microsoft Excel and Word that enables the automated creation of printable calendars from a wide variety of sources, including Microsoft Outlook, Exchange, Google Calendar, Yahoo! Calendar, Toodledo, VueMinder, iCalendar (ics) files/URLs, iCloud, and more. PrintableCal provides many calendar templates in a variety of layouts, such as yearly, monthly, weekly, Gantt chart, and agenda. The templates support word-wrap and can dynamically adjust their size based on the number of events. | |
Convert Outlook Calendar to native Excel and Word format for custom printing and editing. WinCalendar is an Addin for both Excel and Word that allows you to easily import Outlook data. Supported layouts include: Filterable Table, Monthly Calendar, Weekly Calendar, Schedule, Gantt Chart and Agenda. | |
VBScript sample for a yearly planner style calendar. It reads your default Outlook calendar and creates a HTML calendar. Displays all your Outlook appointments (longer than 0 minutes) for a number of months (you choose which) on one page. Formats include 1 month per column, 1 month per row, or 7 days. Supports up to 12 months. |
