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Using Remote Domains

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› Exchange Server › Using Remote Domains

Last reviewed on December 4, 2018     5 Comments

Applies to: Exchange 2010

The Exchange administrator can use a Remote Domain to control many aspects of email globally. Along with controlling the email format (HTML or RTF) used on email sent to Internet addresses, the administrator can also configure Exchange to allow (or block) Out of Office messages, automatic replies and forwards, and read or delivery receipts or non-delivery report to the domain.

The administrator can configure multiple remote domains as to allow some actions to specific domains while blocking other domains. For example, the administrator can block mail sent by rules to forward mail to Hotmail or Gmail accounts while allowing automatic forwards to a client's domain.

The remote domain feature is accessed through the Exchange Management Console Organization Configuration > Hub Transport > Remote Domains or using the following cmdlets.

To get a list of all remote domains where the parameter (TNEF, in this example) is disabled:
Get-RemoteDomain | Where {$_.TNEFEnabled -eq $false}

To create a new remote domain, enter a DomainName and a friendly name:
New-RemoteDomain -DomainName thedomain.com -Name thedomain

To enable a parameter, in this example we are enabling TNEF to the remote domain named "thedomain":
Set-RemoteDomain -Identity thedomain -TNEFEnabled $true

To disable TNEF on the default domain, use
Set-RemoteDomain -Identity Default -TNEFEnabled $false

Use PowerShell to log into Office365 Exchange

Commonly used Remote Domain Parameters

Below are the most commonly used RemoteDomain settings. As in the examples above, use the parameter and value in the cmdlet. You can use multiple parameters if necessary.
Set-RemoteDomain -Identity gmail -TNEFEnabled $false -AutoReplyEnabled $true -NDREnabled $false

For complete list, see Set-RemoteDomain (TechNet)

ParameterUsageAllowed values
(Default value in bold)
AllowedOOFTypeTo allow Out-of-Office notifications to outside domainsExternal, ExternalLegacy, None, and InternalLegacy
AutoForwardEnabledTo allow messages that are auto-forwarded by client e-mail applications.$true or $false
AutoReplyEnabledTo allow messages that are automatic replies from client e-mail applications.$true or $false
DeliveryReportEnabledTo allow delivery reports from client software in your organization to the remote domain.$true or $false
IsInternalWhether the recipients is considered an internal recipient.
Use $true if this remote domain is part of your cross-premises deployment.
$true or $false
LineWrapSizeSet the line-wrap length for outbound messages.An integer from 0 through 132, or unlimited
MeetingForwardNotificationEnabledTo enable meeting forward notifications.
When a user forwards a meeting request to this domain, do you want the organizer to be notified?
$true or $false
NDRDiagnosticInfoEnabledInclude diagnostic information in NDRs sent to the remote domain. This may include information you do not want shared with external recipients.
If you set this parameter to $false, the diagnostic information section in the NDR body as well as internal server headers from the attached original message headers are removed from the NDR.
$true or $false
NDREnabledTo allow non-delivery reports (NDRs) from your organization.$true or $false
TNEFEnabledAllow Transport Neutral Encapsulation Format (TNEF) message encoding on messages sent to the remote domain.
Use $false to domains that do not use Outlook, to prevent winmail.dat attachments.
$true: All email uses RTF
$false: TNEF encoding is not used. Task requests and Voting sent to the remote domain may not work as expected.
$null: TNEF encoding for recipients is controlled by Outlook.
TrustedMailInboundEnabledTreat e-mail received from this remote domain as trusted messages.
$true means all incoming messages from this remote domain are considered safe and bypass content and recipient filtering.
$true or $false
TrustedMailOutboundEnabledTo treat the remote domain as a trusted domain.
Use $true in cross-premises deployment scenarios.
$true or $false
UseSimpleDisplayNameUse simple display names for senders in messages sent to this domain.$true or $false

More Information

Set-RemoteDomain (TechNet)

Using Remote Domains was last modified: December 4th, 2018 by Diane Poremsky

Related Posts:

  • Configuring TNEF settings on Exchange Server
  • Automatic Replies with Exchange Server
  • Allow some users to send External Out-of-Office Replies
  • Using two (or more) custom domains with Office 365

About Diane Poremsky

A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

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chookie
February 19, 2014 4:24 am

We are running exchange 2010 sp3 and have a policy enforcing no OOF externally which has been set at the remote domain. Is there a way to exempt certain individuals from this, allowing them to send OOF externally?

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Diane Poremsky
Reply to  chookie
February 20, 2014 1:25 am

You can allow it by domain, by adding more remote domains and/or you can use a cmdlet to block users or groups from sending externally.
Set-Mailbox -Identity John -ExternalOofOptions External
https://technet.microsoft.com/en-us/library/bb123981(v=exchg.150).aspx

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Kato
June 17, 2013 4:44 pm

Thank you for your comment.

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Kato
June 16, 2013 4:14 pm

We are using exchange 2010. If it is impossible to assign permissions for some users, is there any other way? We would like to prohibit auto-foward function for most of the users, however we need to assign permissions for very limited users.

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Diane Poremsky
Reply to  Kato
June 17, 2013 2:23 pm

You can create a contact in the AD for the address they want to forward to.
https://support.microsoft.com/kb/317652 (it works for all versions)

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Kato
June 14, 2013 4:00 am

I would like to prohibit auto forward to outside of out active directry. But I also need to allow some users to use this function. It is appreciated if you could instruct me how to do it.

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Diane Poremsky
Reply to  Kato
June 14, 2013 10:05 pm

You'd configure the autoforward on the server as a Remote Domain but AFAIK you can't assign permissions to use it. What version of Exchange do you use?

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