The following articles were included in our Exchange Messaging Outlook (EMO) newsletter published on April 29, 2021.
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Today's Highlights:
- Snoozing Outlook Mail
- Remove categories in bulk
- Adding Gmail’s All Mail folder to Outlook
- Office LTSC Commercial Preview
Snoozing Outlook Mail
A user had a question:
I want to keep my inbox empty and move an incoming mail to a subfolder and mark it for tracking. The message should then reappear in the inbox at the selected day and time. How can I do this?
What you are describing is a snooze feature. It is available in Outlook on the web and in on mobile devices but is not available in Outlook desktop at this time.
Some of the filing add-ins (such as Quick File) can do this in Outlook, but you could use Flags and a search folder that is configured to show flagged items with due dates "today".
I have a list of filing utilities at Filing Outlook Email Messages
Remove categories in bulk
A user needed to change the categories assigned to a large number of appointments and wondered if there was an easier way than changing the category on them one at time.
Of course there is!
Change your view to Group by Category then select the messages in the category you want to remove. Right click and choose Categories or open the Category command in the ribbon. Choose All Categories then untick the unwanted category. If you no longer want the category in your master category list, delete it.
This will work with any Outlook item type – Calendar, Contacts, Tasks, or Mail – but you’ll need to use List view (or Phone) in Calendar and Contact folders.
Adding Gmail’s All Mail folder to Outlook
A client uses Gmail's All Mail folder as an archive and deletes mail from his Inbox as he reads it. He needs the All Mail folder in Outlook, but it is not shown in Outlook by default.
It’s not recommended to subscribe and sync the All Mail folder to IMAP clients because it creates duplicate messages – the copy in the inbox and the copy in all mail. While Gmail is generally good about hiding duplicate messages, it can cause the Outlook data to double in size.
If, like my client, you need the All Mail folder in Outlook, you can enable it following these steps
- Right click on the IMAP Inbox in Outlook.
- Choose IMAP folders…
- Click Query to load the folder list.
- The All Mail folder will show as subscribed – select it and click on the unsubscribe button.
- Click the Query button again to reload the folder list.
- Select the All Mail folder and subscribe.
- Close the dialog.
- Right click on the [Gmail] folder and create a new folder.
- Name it All Mail.
The mail should start syncing within a few minutes.
For the latest information, see
Office LTSC Commercial Preview
Microsoft has a beta version of Office available for commercial and government customers to test the next perpetual version of Office. The Windows version will be called Office LTSC (who thinks up these names?), while the Mac version is more sensibly named “Office 2021 for Mac”. This preview isn't intended for home users of Office; a perpetual consumer version will be released in the months ahead.
If you have an Office subscription, you do not want or need the next perpetual version of Office. The subscription versions have the latest features, while the perpetual versions are feature-set at release, at the same version the subscriptions had 6 months or more previous.
For more information, see Overview of Office LTSC Preview - Deploy Office | Microsoft Docs and Office LTSC Commercial Preview FAQ - Microsoft Community
New & Updated Office 365 KB Articles
Upgrade signed Office VBA macro projects to V3signature (KB5000676)