Displaying a Picture on a Contact

Last reviewed on December 8, 2011   —  3 comments

Contact or Business Card images are displayed in the the Business Card view.

Open the Contact, double click on the picture placeholder and select an image from your hard drive. For best results, crop and resize it before inserting it into Outlook.

To add an image to the business card, double click on the business card and click the Image button. Select an image and adjust the placement, the size, and alignment as needed. Business card images can be set as a background image.

Only the business card image is shown in the Business card view

When you add a business card image to a contact, you'll see the business card image in the Business card view.

Tip: You can create custom forms to use for specific companies and add their logo to the business card. This makes it easier to spot contacts from the company when you use the Business Card view and you can still add the person's image to their contact form.

The tool bar buttons to add or change the Contact and Business card picture is on the Contact ribbon.

The Contact Toolbar buttons

Add a Photo to an Outlook Contact Tutorial

More Information

These images will not be included in any of the Outlook printouts. I'm not aware of any print utilities that include the image at this time.

Contact tools are listed at Outlook Contact Tools

About Diane Poremsky

Diane Poremsky
A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

Please post long or more complicated questions at Outlook forums by Slipstick.com.

3 responses to “Displaying a Picture on a Contact”

  1. William Riddick

    Are you saying that for me to upload an image in my Outlook Profile, I must create a Business Card for myself in Outlook? But, it is not clear how that image is conveyed to others who have enabled being able to view Outlook images. Thanks for your help....Bill

    1. Diane Poremsky

      The image needs to be attached to something - a contact, or facebook or linkedin (if signed in to either), or in your GAL entry (Exchange users only). You adding it to your contact in your Outlook won't display it to others; they would need a contact for you with a picture, or log into facebook or linkedin, or share the same Exchange server as you.

      For example, I have linkedin connected to my outlook and I see the contact photos of a lot of people who email me (for the first time) because they have a linkedin account.

  2. Charlotte Berg

    Hi Diane,
    I work for a company and I have noted that I can add a photo to my contacts once they are added however as we are all off the same exchange server, how do I attach photo's for all individuals on the global address book so that everyone can see everyone's photo's without having to upload all contacts?

    We are currently working on Outlook 2007?

    Thank you,

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