The following methods are marked to indicate whether they are appropriate for the Personal Address Book (PAB), Contacts folders in the Outlook Address Book (OAB) or Microsoft Exchange Server Global Address List (GAL). In many cases, the techniques used for printing can also be adapted to exporting.
Outlook Contacts Folder | Personal Address Book | Global Address List | More Information
Outlook Contacts Folder
- Use Microsoft Access 2000 to link to an Outlook table, and use Access as the report designer. Unfortunately, this method does not support all fields.
- Arrange a Contacts folder view showing the fields you want to print, then directly from the folder. Disappointing if you want the exact e-mail address, since Microsoft Outlook shows the display name instead.
- Use the Address Book as the data source for a mail merge in Microsoft Word, selecting your Contacts folder. The catalog format works well for the merge document. This method will not print details of distribution lists, though, and you’ll get only the first e-mail address from a contact item. The main advantage of this method is that you do get the actual e-mail address, not just the display name that the Outlook view shows.
- Print each Microsoft Outlook distribution list individually.
- Sue Mosher’s book, Microsoft Outlook Programming – Jumpstart for Administrators, Developers, and Power Users, includes a routine to export an Outlook 2000 distribution list to Excel, where you an save it as .csv file. Source code available for download from the above URL.
- Extract The Members Of An Outlook Distribution List To A Word Document (code sample)
Personal Address Book
- Import a Personal Address Book into an Outlook Contacts folder and print from there. In Outlook 2000, distribution lists import just fine. In earlier versions, each entry in the distribution list imports as a separate contact item.
- Import a Personal Address Book into Microsoft Outlook Express, which has a print function. You won’t get distribution lists, though.
- Use the PAB as the data source for a mail merge in Microsoft Word. The catalog format works well for the merge document. This method will not print details of distribution lists, though.
- Use the Export Client Extension to export distribution lists from a PAB into mail messages.
Global Address List
- Super Export and Import Tools
- Export and Import Mission Possible
Also see:
Tools
Build distribution lists based on queries against the Exchange 5.5 directory or Active Directory, either with or without Exchange Server, or from files, databases, or other external sources. Also provides tools for managing all types of DLs and groups and printing DL lists. | |
Run reports on distribution lists, users and more, pulling data from Exchange 5.5, Active Directory, or Exchange 2000/2003/2007. List all distribution lists and their members or just the number of members and present the report in XML, HTM, or Excel format. Free. | |
IMI GAL Exporter (Also known as IMI Global Address List Extractor) for Microsoft Exchange Server is a small utility for Exchange Admin to export GAL to a few file formats. What is new in this version? • Native export to CSV, XML, HTML, SQL, Microsoft Office Excel, Microsoft Access. • If you are working with Microsoft Office Outlook 2010 and there is more than one Exchange Server to your MAPI profile you can choose a specific Address list (Exchange Server) for export. |
More Information
- Printing Custom Outlook Forms and Reports
- OL2000 (CW) How to Export Your Personal Address Book to a Text File
- OL2000 (IMO) How to Export Your Personal Address Book to a Text File
- Creating a list of Users and their e-mail addresses in Exchange 2000
- Creating a list of Users and their e-mail addresses in Exchange 2000 (2)
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Last reviewed on Apr 27, 2012
I’m trying to figure out how to print my address book. All I want & have put into it are the names & Email addresses. Please help. I’ve tried everything I can think of.
Thanks.
I am trying to print a copy of my Personal Address Book for updating and adding to it when I get to it..
Please help.
To print the PAB, you have two choices – import it into Contacts and print the contacts or do a mail merge with the PAB as the source.
The Outlook Address Book (that you see when you click To in a new email message) can’t be printed – you need to print from Contacts.