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The Personal
Address Book (PAB) is a service available in Outlook 97
or 2002 and in Outlook 98 or 2000 running in Corporate/Workgroup
mode. (If you're using Outlook 98 or 2000 in Internet
Mail Only, this discussion does not apply to you.)
Why does Microsoft Outlook seem to need both a Personal
Address Book (PAB) and Contacts folders? It really doesn't. In
Outlook 2000 and 2002, the PAB is obsolete. However, if you are
using an earlier version of have upgraded from Exchange or Windows
Messaging, these reasons might apply:
Backward compatibility -- People who have a lot of
PAB addresses from Exchange or Windows Messaging might
not get around to importing them into Contacts for a
while.
Odd addresses -- It's a little easier to use the
PAB to store special types of addresses, such as
mailing lists or Exchange Server public folders, that
don't really fit into the Contacts mold (though
there's no reason you can't keep an address for a
public folder as a Contacts record).
Distribution lists -- While you can maintain distribution
lists in Contacts in Outlook 97 and 98 through
categories and grouping or filters, many people find
the PAB more efficient. However, since Outlook 2000
supports distribution lists in Contacts folders, this
reason has become much less important.
Formatting options -- It's a very obscure feature,
but if you connect to Microsoft Exchange Server,
entries in the PAB have a Send Options button that
allows you to set the format for each individual
recipient to Plain Text, Rich Text or HTML. (Outlook 2002 adds
this feature for all contacts.)
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Contacts Issues
The clipboard clears when you open a Contact form