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Exchange Messaging Outlook Volume 5, Number 12

Today's highlights:
  • Exchange 5.5 denial of service hotfix
  • Notifications from another mailbox
  • New tips for Outlook forms developers
  • Address auto-resolution vs. auto-complete

Regular features:

  • New utilities
  • Updated utilities
  • Other new resources

Exchange 5.5. Denial of Service Hotfix

Exchange 5.5 Information Store Patch 5.5.2653.22 fixes a security hole that makes Exchange 5.5 vulnerable to a denial of service attack via a malformed MIME header. For the download and details, see:

The articles mention that Exchange 5.5 Service Pack 4 will be released shortly. SP4 will include this fix.

We are keeping a running tally of articles on post-SP3 fixes for Exchange 5.5 at http://www.slipstick.com/exs/exs55sp3.htm#postsp3.

Notifications from Another Mailbox

If you need to monitor a second Exchange Server mailbox in addition to your own, how can you find out when that mailbox gets new items? We can think of four different methods:

  • Rules -- You cannot create rules in your own mailbox that operate on items coming into another user's Inbox. However, if you have Owner access to the mailbox (or the aid of an administrator with Owner access), you can create a new profile to open the other mailbox directly. While working in that profile, create a rule that forwards items from the other user's Inbox to your own. This rule will run on the server. (If you're not sure what makes a rule server- or client-based, see

http://www.slipstick.com/rules/serverbased.htm

  • Outlook Bar -- You can add the other mailbox's Inbox folder to your own Outlook Bar. The other user or an administrator should first use a separate profile to open the other mailbox directly and grant you Reviewer rights on the top level of the mailbox (the one listed as Outlook Today in the Folder List). Then, you need to go to Tools | Services and open the properties for the Exchange Server service. On the Advanced page, add the other mailbox to the service. When you return to the Folder List, you'll see the other mailbox listed along with yours. You can then drag the Inbox to your Outlook bar. The Outlook Bar icon should keep an unread message count in parentheses, just as it does with your own mailbox folders.
  • Script -- Another possibility is an Exchange Server Event Service script that sends out a message when a new item arrives in a folder. For an example of such a script, see http://www.cdolive.com/pfalert.htm. This sample was designed for public folders, but could be adapted to mailbox folders. If you're new to Exchange folder scripts, see http://www.slipstick.com/dev/scripting.htm.
  • Add-ins -- We list several notification tools at http://www.slipstick.com/addins/notify.htm and know that at least one, MAPInotify: Shadow of Power!, can modify multiple Exchange mailboxes.

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New Tips for Outlook Forms Developers

I just love practical how-to articles! Microsoft recently has published several covering some tricky forms issues. Here are my favorites:

How to add a Categories button to a form
http://support.microsoft.com/support/Office/InProdHlp/Outlook/olovrOverviewOfContactForms.asp

OL2000 How to Display a Web Page in an Outlook Form
http://support.microsoft.com/support/kb/articles/q231/9/27.asp

OL2000 How to Programmatically Set a Form's From Field
http://support.microsoft.com/support/kb/articles/q232/3/09.asp

For more tips on how to deal with common form design issues, see our page at http://www.slipstick.com/dev/forms.htm.

Address Auto-Resolution vs. Auto-Complete

People who move from Outlook Express to Microsoft Outlook 97, 98 or 2000 are often puzzled that Outlook doesn't automatically complete the names of recipients the way that OE does.

The best way to make the transition is to understand Outlook's auto-resolution feature. For frequently used names, you can set a nickname that Outlook will automatically resolve to the full address. The nickname needs to be part of the contact's full name. In other words, you won't be able to use "Boss" as the nickname for your boss (unless, of course, his or her name is something like "Boss Tweed"). Here's how to set up a nickname:

  1. Start a new message.
  2. Type the text you want to use for the nickname into the To box.
  3. Fill in the subject and start typing a message.
  4. When you see the name in the To box underlined with a red squiggle, right-click on the name. You'll see a choice of matching names from your address book. Choose the one you want to use or click More Names to get other choices.

Next time you want to send a message to that person, just type in the text from Step 2 again. Outlook will automatically get the address for you and will underline the full name in a dashed green line to highlight that auto-resolution did its job.

FYI, Microsoft is adding an "auto-complete" feature in Outlook 10, the new version due out next year.

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Updated Friday December 26 2014

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