The following articles were included in our Exchange Messaging Outlook (EMO) newsletter published on November 19, 2020.
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Today's Highlights:
- Roaming Signatures in Office 365
- Office 365 Subscription Winners
- Can someone have the same address as me?
- Reopen items from last session?
Roaming Signatures in Office 365
Microsoft rolled out roaming signatures to Office 365 and Outlook.com users a few weeks ago. The main limitation with roaming signatures is they currently only roam in Outlook for Windows accounts and you can only assign one signature to your accounts.
You can have multiple signatures, like before, but you need to use the same signature on new messages and replies. Your old signatures are "Signatures on this device" and should be on the Signature menu (Insert > Signature) when you are composing messages or right click on the default signature.
These signatures will not be in the Signature dialog to assign to your accounts. Microsoft picked the Office 365 signature to upload to the server (but did not always pick the right signature when there is more than one Office 365 account in the profile). The old signatures are accessible in the signature dialog for Editing, you'll select 'Signatures on this device' from the email Account list to edit them or create a new local signature.
If you look in the Signature folder at %AppData%\Microsoft\Signatures\, the filename of the signatures on the server includes the email address using the signature.
You can set a registry key to disable roaming signatures.
HKEY_CURRENT_USER\Software\Microsoft\Office\16.0\Outlook\Setup DWORD: DisableRoamingSignaturesTemporaryToggle Value: 1 (to disable roaming signatures)
Administrators can use Group Policy to disable roaming signatures.
HKEY_SOFTWARE\Policies\Microsoft\Office\16.0\Outlook\Setup DWORD: DisableRoamingSignaturesTemporaryToggle Value: 1 (to disable roaming signatures)
For more information, see Outlook roaming signatures
For the latest information, see
Office 365 Subscription Winners
I've been a little lax in doing the newsletter the last few weeks and also lax in drawing winners for copies of Microsoft Office 365 Family subscriptions.
To make up for it, I pulled two winners this week: Kass and JCars. I'll send the redemption codes out tomorrow.
Redeem the code at office.com/setup. If you have an existing subscription, no need to wait for it to expire. It will extend the subscription for one year from your renewal date.
Can someone have the same address as me?
One question I'm often asked is "Can someone have the same outlook.com address I have?" The question comes up because they are getting email apparently meant for another people.
No, email addresses are unique, and no one can have the same address as you.
While some of the confusion can be attributed to spammers trying to make their messages look legitimate, other misdirected mail results when either the sender mistypes the address or the address was mistyped when it was entered into a web form.
Another person can have the same alias as you, but in a different domain – if your address is me@outlook, they can have me@hotmail.
Or they may have a similar address and it was mistyped. I get my daughter-in-law's dentist reminders. Her address is one letter different than mine. The dentist corrected it but it was changed back to my address a few months later.
Reopen items from last session?
How do I stop the annoying Office Outlook message that comes up each time I start Outlook now that says "Outlook closed while you had items open. Reopen those items from your last session?" It does not have a "Do not show this again" box.
This is a new feature, and because you have the choice of never reopen, always reopen, or ask if you want them reopened, the option is in File > Options > General > When Outlook opens is under Startup options. You'll choose between 'Never reopen previous items', 'Always reopen previous items', or 'Ask me if I want to reopen previous items'.
My preference is to always reopen the previous items. Closing the ones I don't want reopened is less annoying than the dialog, even though I often have 6 to 10 items that I don't need re-opened.
New & Updated Exchange KB Articles
The remote server returned an Error 404 or 'HTTP request has exceeded the allotted timeout' error when you move a mailbox from on-premises Exchange Server to Exchange Online
https://support.microsoft.com/help/3065754
Description of the security update for Microsoft Exchange Server 2019, 2016, and 2013: November 10, 2020
https://support.microsoft.com/help/4588741
Description of the security update for Microsoft Exchange Server 2019, 2016, and 2013: October 13, 2020
https://support.microsoft.com/help/4581424
Wordbreaker uses English to index text formatted as English and as non-English in Exchange Server 2016
https://support.microsoft.com/help/4088772
New & Updated Office 365 KB Articles
'Activation failed' error when you try to set up Azure Multi-Factor Authentication
https://support.microsoft.com/help/3120908
'Setting up...' messages in the Office 365 admin center
https://support.microsoft.com/help/2635238
0x80040109 error when Outlook Object Model is used with an IMAP account in
Outlook 2013
https://support.microsoft.com/help/3064609
Error message when you try to verify a domain in Office 365
https://support.microsoft.com/help/2812881
How to revert to an earlier version or build of Office
https://support.microsoft.com/help/2770432
The Office 365 DNS Diagnostic and DNS configuration
https://support.microsoft.com/help/2776497
Troubleshoot domain verification issues in Office 365
https://support.microsoft.com/help/2515404
Troubleshoot single sign-on setup issues in Office 365, Intune, or Azure
https://support.microsoft.com/help/2530569
You see validation errors for users in the Office 365 portal or in the Azure
Active Directory Module for Windows PowerShell
https://support.microsoft.com/help/2741233
New & Updated Outlook KB Articles
'Can't connect to the mailbox' when you run cmdlets for a mailbox hosted in a different Exchange Online region
https://support.microsoft.com/help/4493557
'Couldn't find database' when you run cmdlets for a mailbox hosted in a
different Exchange Online region
https://support.microsoft.com/help/4493553
0x80040109 error when Outlook Object Model is used with an IMAP account in
Outlook 2013
https://support.microsoft.com/help/3064609
A data loss prevention (DLP) policy tip is delayed in Exchange Online
https://support.microsoft.com/help/4041648
After migration to Office 365, Outlook doesn't connect, or web services don't
work
https://support.microsoft.com/help/3073002
Emojis are not displayed in Office applications in Windows 7
https://support.microsoft.com/help/4021341
Error message when you add a .pst or .ost file in Outlook 2016
https://support.microsoft.com/help/4051806
Free/busy lookup fails from Exchange on-premises to Exchange Online
https://support.microsoft.com/help/4056251
November 2020 updates for Microsoft Office
https://support.microsoft.com/help/4583503
November 3, 2020, update for Outlook 2016 (KB4486720)
https://support.microsoft.com/help/4486720
Outlook 2016 for Mac crash when a Proxy Auto Configuration file used
https://support.microsoft.com/help/4042151
Securely opening Microsoft Office documents that contain Dynamic Data Exchange
(DDE) fields
https://support.microsoft.com/help/4056954
Send to OneNote and Meeting Notes buttons in Outlook do not work
https://support.microsoft.com/help/2675899
There is a serious disk error on when attempting to save, copy and paste or create auto recovery files in Office for Mac
https://support.microsoft.com/help/3199355
Other Resources
November 2020 updates for Microsoft Office
Microsoft released security and nonsecurity updates for Office