The following articles were included in our Exchange Messaging Outlook (EMO) newsletter published on August 6, 2020.
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Today's Highlights:
After taking the month of July off, it’s tough to come back to work, especially when my vacation was spoiled when my desktop computer crashed. I took it as a sign that it was time to replace it and am slowly getting all my software reinstalled.
Signature Sync in Outlook
Coming soon to Outlook: when you use an exchange mailbox (including Outlook.com) signatures can be stored in the mailbox and sync to profiles on other computers. It was added to Office 365 version 2007 but is still a work in progress and may not work correctly. When it’s working, you’ll see a redesigned signature dialog with the option to store the default signatures in the cloud.
To start, it will only be available in Outlook on Windows, but will be added to all the Outlook apps in the future.
If you use multiple signatures, you’ll need to sync any additional signatures the old-fashioned way: by copying to the signature folder yourself.
If you don’t use an Exchange mailbox or Office 365 subscription, you will need to copy he signature folder between computers. The signatures are stored at %appdata%\microsoft\signatures. Copy the entire folder to the other computer.
You can store the signature folder in OneDrive or other cloud service as a backup but should not sync the signature folder with cloud services. You might end up with 200,000 copies of every signature file. (That really happened… to me. When I discovered it, I had over 1 million files in the signature folder.)
Create Polls instead of Voting
From the very beginning, Outlook has had a voting option. Because it requires RTF, the Voting Buttons work best when the recipients are coworkers.
Outlook has a new Poll feature, which requires an Office 365 mailbox as it uses Microsoft forms for polling, and it works in Outlook on the web.
When the poll is sent to a coworker on the same exchange server, the recipient can vote right from the message. External recipients will receive a link to vote. The recipients can see the poll results in the message body or on a web page.
New & Updated Exchange KB Articles
Admin search with date string yields unexpected results or no result
https://support.microsoft.com/help/4569834
Can't sign in to OWA or EAC after you install Exchange Server 2019 CU2 that configures AD FS
https://support.microsoft.com/help/4513500
Component/protocol level bypass option for InternetWebProxy to avoid unnecessary proxy traffic within internal networks
https://support.microsoft.com/help/4456230
Event ID 4999 and mailbox transport delivery service won't start with Exchange Server 2016 CU7 installed
https://support.microsoft.com/help/4056609
Event ID 4999 and NullReferenceException when New-MailboxRestoreRequest and New-MailboxExportRequest fail in Exchange Server 2016
https://support.microsoft.com/help/4456245
Exchange Server 2016 user can't access a shared calendar from Exchange Server 2013
https://support.microsoft.com/help/4456259
IIS worker process (w3wp.exe) high CPU usage in Exchange Server 2013
https://support.microsoft.com/help/4046205
Images are lost from OWA signature in external email in Exchange Server 2016
https://support.microsoft.com/help/4456225
Introduce an OrganizationConfig flag to enable or disable recipient read session in Exchange Server 2019 and 2016
https://support.microsoft.com/help/4559435
Mail gets stuck when subject has unknown charset in Exchange Server 2016
https://support.microsoft.com/help/4456234
Public folder forwards the new item that you create in Exchange Server 2016
https://support.microsoft.com/help/4456244
S/MIME fixes for Exchange Server 2016
https://support.microsoft.com/help/4459847
New & Updated Office 365 KB Articles
August 4, 2020, update for Office 2016 (KB4484418)
https://support.microsoft.com/help/4484418
Description of the security update for Word 2013: July 14, 2020
https://support.microsoft.com/help/4484446
How to uninstall Office automatically
https://support.microsoft.com/help/4027149
July 2020 updates for Microsoft Office
https://support.microsoft.com/help/4559453
Mail-enabled groups that have an email address aren't synchronized to Office 365
https://support.microsoft.com/help/2508722
Permissions needed to use the Microsoft Family Safety app
https://support.microsoft.com/help/4570103
New & Updated Outlook KB Articles
'Outlook blocked access to the following potentially unsafe attachments' message in Outlook
https://support.microsoft.com/help/829982
Description of the security update for Outlook 2013: July 14, 2020
https://support.microsoft.com/help/4484363
Description of the security update for Outlook 2016: July 14, 2020
https://support.microsoft.com/help/4484433
Error 0x8000ffff adding a data file in the Mail applet in Outlook 2016
https://support.microsoft.com/help/3143950
Error when you try to decrypt a message by using a 3DES certificate in Outlook 2016
https://support.microsoft.com/help/4459215
HTTPS linked images in HTML emails display the red X
https://support.microsoft.com/help/3033864
Outlook performance issues when there are too many items or folders in a cached mode .ost or .pst file folder
https://support.microsoft.com/help/2768656
Other Resources
July 2020 updates for Microsoft Office
Microsoft released these security and nonsecurity updates for Office in July 2020.