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Categorize Yammer Messages by Group

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› Developer › Code Samples › Categorize Yammer Messages by Group

Last reviewed on April 27, 2015     No Comments

The problem: You're receiving email notifications for multiple Yammer groups but it's difficult to know which messages are from the groups that are more important to you. The only clue is the text at the end of the message: "You received this email because you're subscribed to the {group name} group." but you need to view each message to see it.

yammer-filter

You could create rules to look for the group name, but you'd need to update the rules as you joined groups, plus rules are funky with Yammer messages. If you use Office 365's Clutter feature, the Yammer messages can be removed from the Inbox, reducing the need for rules, but it's still difficult to know which group a message belongs to prior to reading the last line.

The solution: An ItemAdd macro that watches the folder for new messages. If the message is from Yammer, it looks for the group name and assigns it as the category. Because the macro uses RegEx to find the group name, you won't need to update the macro if you join new groups. (You'll need to add the group to the Master Category list if you want the category to display a color.)

If the messages are in a secondary account, you'll need the GetFolderPath function.

This macro uses RegEx to get the group name. You'll need to select Microsoft VBScript Regular Expressions 5.5 in the VB Editor's Tools, References.

This macro can be converted use with a run a script rule or to work with messages from similar services. To use in a run a script rule change the macro name from
Private Sub InboxItems_ItemAdd(ByVal Item As Object) to
Sub ContactCategories(Item As MailItem)

Updated March 10 2015: the original macro wasn't running on all of the messages, especially when a large number came in at once. I split the macro into two macros, one watching the folder and the second doing the categorizing. It's no longer skipping messages. This also allowed me to watch a folder in another mailbox and reuse the categorizing code.

Option Explicit
Private WithEvents InboxItems As Items
Dim fClutter As Outlook.Folder
Public olApp As New Outlook.Application

Private Sub Application_Startup()
  Set oExpl = Application.ActiveExplorer
   bDiscardEvents = False

 Dim objNS As NameSpace
  Set objNS = Application.Session
  ' instantiate objects declared WithEvents
 'if the messages are in the default Inbox, use this line. 
  Set InboxItems = objNS.GetDefaultFolder(olFolderInbox).Items

' My messages are in a secondary account
 ' Set fClutter = GetFolderPath("display-name\Clutter")
 ' Set InboxItems = fClutter.Items
  Set objNS = Nothing
End Sub

Private Sub InboxItems_ItemAdd(ByVal Item As Object)
If InStr(LCase(Item.SenderEmailAddress), "yammer") > 0 Then
YammerCategories Item
End If
End Sub

Private Sub YammerCategories(ByVal Item As Object)
Dim yamCats As String
Dim i 'As Variant

    Dim Reg1 As RegExp
    Dim M1 As MatchCollection
    Dim M As Match

 Set Reg1 = New RegExp
          
  For i = 1 To 2
  
    With Reg1
    Select Case i
       Case 1
        .Pattern = "You received this email because you're subscribed to the (.*) group"
        .Global = True
        
        Case 2
         .Pattern = "to (.*) group on the"
         .Global = True
         
        End Select
    End With
    
    
    If Reg1.Test(Item.Body) Then
     
        Set M1 = Reg1.Execute(Item.Body)
        For Each M In M1
            yamCats = M.SubMatches(0)
        Next
   Debug.Print yamCats
 End If
 
 Next i
 
If yamCats = "" Then yamCats = "Yammer"
Item.Categories = yamCats
Item.Save
      

End Sub

Run the macro on existing messages

The macro above runs on messages as they are added to a folder. If you have messages from Yammer in that folder you can use this macro to run each message through the ItemAdd macro.

Paste it at the end of ThisOutlookSession, select the folder where the Yammer messages are and run it. You should only need to use this macro once.


' Run the ItemAdd macro manually on messages already in the selected folder. 
Public Sub ContactCategoriesManual()

    Dim objOL As Outlook.Application
    Dim objOutlookItem As Object
    Dim objItems As Outlook.Items
    Dim objFolder As Outlook.MAPIFolder
    Dim obj As Object
  
  
    Set objOL = Outlook.Application
    Set objFolder = objOL.ActiveExplorer.CurrentFolder
    Set objItems = objFolder.Items
  
    For Each obj In objItems
      If TypeOf obj Is Outlook.MailItem Then
    InboxItems_ItemAdd obj
     End If
    Next
  
    Set obj = Nothing
    Set objOutlookItem = Nothing
    Set objItems = Nothing
    Set objFolder = Nothing
    Set objOL = Nothing
End Sub

How to use this macro

First: You will need macro security set to low during testing.

To check your macro security in Outlook 2010 or 2013, go to File, Options, Trust Center and open Trust Center Settings, and change the Macro Settings. In Outlook 2007 and older, it’s at Tools, Macro Security.

After you test the macro and see that it works, you can either leave macro security set to low or sign the macro.

Open the VBA Editor by pressing Alt+F11 on your keyboard.

To use the macro code in ThisOutlookSession:

  1. Expand Project1 and double click on ThisOutlookSession.
  2. Copy then paste the macro into ThisOutlookSession. (Click within the code, Select All using Ctrl+A, Ctrl+C to copy, Ctrl+V to paste.)
  3. To trigger the macro without restarting Outlook, click in Application_Startup then click Run.

More information as well as screenshots are at How to use the VBA Editor

Categorize Yammer Messages by Group was last modified: April 27th, 2015 by Diane Poremsky

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About Diane Poremsky

A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

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