A user complained about Outlook's poor calendar printing options, especially the change in how Outlook prints months or partial months. She needed to print a five week calendar beginning on the middle of one month and ending in the next month. She tried using the monthly style and set a date range, but Outlook kept adding an extra week at the end of the period.
In older versions you could easily print a monthly formatted calendar with 2 weeks from this month and 3 from next month. While you can still print five weeks in Outlook 2010 (and newer), there are a few months where you'll be stuck with six weeks.
This is the result of beginning the print in a "long" month that fills 6 weeks. Outlook draws the printing layout based on the first month included in the printout and needs to fill all of the weeks. There are a couple of ways to lessen the effect.
If you are unable to print partial months, first verify that the option to print one month per page is not selected in Print Options, Page Setup.
Next, in the Print Range field on the Printer Options dialog, enter a date from the week you want to start with and a date a few days or so later. You don't need to count out 5 weeks, Outlook will determine how many weeks to included based on the number of weeks in the starting month.
You can also scroll in Outlook so the first week is at the top of the calendar before invoking the Print command. If the month is a "short month" (fits within 5 calendar weeks), the printout will have five weeks. If the first month is six weeks long, Outlook will print a 6 week calendar.
Workarounds
There are two workarounds:
If you are printing only weekdays, change the first day of the week in calendar options so Day 1 falls on the first day of the week or the last day falls at the end of the "week". This will cause a long month to fill five calendar weeks instead of six and you'll be able to print 5 weeks. This won't work so well if you are printing weekends, as it will change the layout of the calendar (and be terribly confusing).
If you don't mind wasting paper, starting 5 weeks earlier will work too, assuming that month fits within 5 weeks.
Dennis says
Thanks! What I needed!!! (Deselect print one page pwe month did it!
Howard says
The great mystery of getting one month to print on one page solved! Thanks.
Katie says
thanks so much!
Katie says
Is there a way to print only one month's calendar per page. I do not want to include the last couple of days of the previous month or the first few days of the next month (no details, dates, appointments, etc.). The empty blocks are ok, I just don't want to see the dates or activities of the previous or next month. Thanks in advance!
Diane Poremsky says
You can't avoid the dates in the blocks, but if you choose the page option for one month per page, you won't see appointments in previous or next month. The other option is using the Calendar Printing Assistant - some of the monthly templates don't include the dates from previous and next months.
Carrie says
Is there a way to get it print only 2 or 3 weeks? I have multiple entries on some days and they disappear from the printout (and get replaced with a dropdown arrow - which, of course, doesn't work on the printed version!) I'd love to be able to print a calendar with just two weeks on it (and tall cells for the days).
Diane Poremsky says
No, not using Outlook's native print function. You would need to use a utility to print just 2 or 3 weeks. Sorry.
Michele says
Thank you! Thank you! I so needed this solution!
rhaasdyk says
Thanks! The Print Options > Page Setup setting worked for me. Now I have a single page from June 14 to July 18.