The following articles were included in our Exchange Messaging Outlook (EMO) newsletter published on November 10, 2022.
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Today's Highlights
- Microsoft heard you: Outlook's Left Nav Bar
- Make the Folder list Narrower
- TLS 1.0/1.1 for POP3 and IMAP4: Going away
- Missing Signature when using File > Send
- Office 365 Revoked Security Certificate
Microsoft heard you: Outlook's Left Nav Bar
Good news for Office users who hate the navigation bar on the left. Microsoft listened and is adding a "snooze option" to revert it back to the bottom. This option will be in Version 2211 which should release in a couple of weeks, around November 28, 2022.
Note that this is a temporary fix – that's why it is called "snooze". We don't know yet how long this snooze option will be available, so if you haven't left feedback at yet, do so
Navigation bar chnge · Feedback Community
The Snooze option will be in File > Options > Advanced; for quick access to the appropriate location in Options, click on the last button in the vertical navigation bar then Options on the lower left. Uncheck Show Apps in Outlook, then restart Outlook to return to the classic navigation bar.
This article in the Outlook product group's blog has more information.
Outlook for Windows: New location for the Mail, Calendar, People, and other modules
Make the Folder list Narrower
One of the reasons I gave Microsoft for disliking the vertical navigation bar was the fact that it wasted approx. 40 pixels that I would rather have in the reading pane.
So they changed the minimum width of the folder list, making it 40 pixels smaller. You can now go as low as 160 pixels wide - if you want it smaller, you'll need to collapse it.
They have not yet addressed the minimum width of the message list, which is 300 pixels, 130 pixels of which as used for the date and Quick Actions buttons. Because the Quick Actions area needs so much space, I'm not sure we'll get the ability to shrink the message list.
This change is available now, in build 2210.
TLS 1.0/1.1 for POP3 and IMAP4: Going away
Beginning December 1, Microsoft will begin turning off the Transport Layer Security (TLS) 1.0 and 1.1 protocols for POP3 and IMAP4 and enforce the use of TLS 1.2.
Users who are still using older email clients should receive an message notifying them of this change.
The recommended option is to upgrade to an app that supports TLS1.2. All modern email clients should support this, including Thunderbird and eM client (both are free). If upgrading your client is not an option, you will need use new server names: pop-legacy.office365.com for POP3 and imap-legacy.office365.com for IMAP4. However, if at all possible, upgrade your email client, it will be more secure.
Windows 7 needs a registry key set to support TLS1.2 and all newer Windows versions have native support for TLS1.2.
Information for administrators: Disabling TLS 1.0 and 1.1 for Microsoft 365
Missing Signature when using File > Send
A long standing issue with using the File > Share > Email or File > Send menus in the Office applications to send your document or workbook by email is that the signature is not added to the message, you need to add it manually.
This is because the Send email command opens the Outlook message format at a point after a signature would be added.
One huge improvement in the process: in the newer version of Office, you can leave the message open and still use Outlook. In older versions, you need to send or save and close the message before you can access Outlook.
Office 365 Revoked Security Certificate
Some users are receiving a message that a certificate that is used to secure their connection to Office 365 servers has been revoked. It comes and goes and does not actually affect your ability to connect to the Office 365 servers. It's just a nuisance because you need to click the Ok button in the prompt to bypass the message. Microsoft is investigating.
New & Updated Exchange Server Support Articles
Directory synchronization report contains an "incompatible object type" error in Office 365 or Exchange Online Protection - Microsoft Support
Describes an issue that triggers a directory synchronization report that contains an "incompatible object type" error. Involves Office 365 or stand-alone Exchange Online Protection subscribers who formerly subscribed to stand-alone FOPE. Provides a solution.
Description of the policy for how e-mail is filtered by the junk e-mail filters in Outlook or in Exchange Server - Microsoft Support
Describes the Microsoft policy that is related to how e-mail is filtered by the junk e-mail filters in Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, Outlook 2007, Outlook 2003, Outlook for Office 365, Exchange 2010, Exchange 2007, and Exchange 2003.
Users in an Exchange Online Protection environment receive NDRs when they send mail to a recipient environment that uses UCEPROTECT for mail security - Microsoft Support
Describes a scenario in which users in an Exchange Online Protection environment receive an NDR when they send mail to a recipient whose messaging environment uses the UCEPROTECT service for mail security.
New & Updated Office 365 Support Articles
Troubleshoot user name issues that occur for federated users when they sign in to Office 365, Azure, or Intune
Describes an issue in which a newly federated user can't sign in to Office 365, Azure, or Microsoft Intune because of user name issues. Provides a resolution.
Considerations for server-side Automation of Office
Describes problems when using server-side Automation of Office and offers alternatives to Automation that can speed performance.
Sign in to your Microsoft account dashboard
Use your Microsoft account to sign in to Microsoft services like Windows, Microsoft 365, OneDrive, Skype, Outlook, and Xbox Live.
New & Updated Outlook Support Articles
How to disable Simplified Account Creation in Outlook 2016, Outlook 2019 and Outlook for Office 365
Describes how to disable the Simplified Account Creation in Outlook 2016, Outlook 2019 and Outlook for Office 365
Other Resources
Navigation bar chnge · Feedback Community (microsoft.com)
Leave feedback about the new navigation bar.