Volume 26 Issue 25

Issue Date: September 30, 2021 « Previous Issue | Next Issue »

The following articles were included in our Exchange Messaging Outlook (EMO) newsletter published on September 30, 2021.

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Today's Highlights

Print a 4-Week Calendar
Using Outlook’s ‘View it in a web browser’ with Edge
Change the account icon in Outlook Mobile

Print a 4-Week Calendar

My favorite user questions highlight Outlook’s weirdness. A recent example: a user wanted to print just 4 weeks in a monthly calendar, which is not an easy task in Outlook. Why? Because Outlook doesn’t have an option to choose how many weeks to print on a monthly calendar. It determines the number of weeks it will include in the calendar printout based on the number of weeks in the first month in the printout.

There are two steps to getting just the specific weeks to print:

First, open Print Options > Page Setup and make sure the option to “Print Exactly One Month Per Page” is not checked. This will allow you to print 4, 5, or 6 contiguous weeks on one page, based on how many weeks the first month in the date span covers.

Getting only 4 weeks in a printout is a bit more effort, since you need to find a month that fits within 4 weeks. The first 4-week month that starts on Sunday is February 2015!

So to get the exact calendar the user wants, October 3 - 30, 2021, the user needs to print from Feb 1 2015 to Oct 30, 2021. Open Print Options dialog, and on the lower left, type 2/1/2015 (typing it is faster than scrolling back to 2015) and select 10/30/2021 as the end date.

The Oct 3 calendar is on page 88. Save a couple of trees and print to PDF, then print only page 88 of the PDF.

Choosing any full week in Feb 2015 as the start date will result in a 4-week calendar, should someone need a 4-week calendar for other dates.

If you start your week on Monday and want a 4-week calendar, you only need go back to February 2021.

Using Outlook’s ‘View it in a web browser’ with Edge

Outlook for Windows has long had an option to view HTML pages in a browser. When you click the Infobar message “If there are problems with how this message is displayed, click here to view it in a web browser.”, Outlook saves the messages as an MHT file, which saves the HTML and images in a single file.

Unfortunately, only Internet Explorer supports properly rendering these MHT files as HTML files. Now that Microsoft removed Internet Explorer from Windows 10, how do you view messages in a browser?

Easy: enable the option in Edge to “Allow sites to be reloaded in Internet Explorer mode”. It’s in Edge Settings, under Default browser section.

If you aren’t using Edge as your default browser, you DO NOT need to change your default browser to Edge, only enable the option to allow sites to load in IE mode. Outlook will use Edge to view the MHT file.

To enable Internet Explorer mode, open Edge’s Settings and select Default Browser on the left. Under “Allow sites to be reloaded in Internet Explorer mode”, set it to Allow. Once you make this change, choosing “view it in a web browser” in Outlook will open the message in Edge.

https://www.slipstick.com/outlook/outlookaes-aeview-web-browseraeedge/

Change the account icon in Outlook Mobile

A user wanted to know how to change the account icon in the Outlook mobile app. He had multiple accounts, each alias begin beginning with his first name or initial. Each account displays as his first initial in different colored disc, making it hard to identify the account just by the icon.

While you can’t change the icon, you can change the letter that displays. It is not picking up your name, it is picking the initial from the account description field, which, by default, is the account’s email address.

Solution: change the account description.
1. Open Settings in the mobile app.
2. Tap on your account
3. Edit the Description field (under the Email field).
4. If you enter two letters or words separated by a space, the app will use two initials.

Use letters as numbers will either display as # or the letter following the number will be used. The app displays the letter in upper case, but you can enter it in upper or lower case.

You can’t choose a specific color for the disc, but each time you edit the description, the disc color changes. So, if you don’t like the color, try, try again.