A user wanted to always reply to messages sent to one account using another account. He also wanted to remove his address from the recipient list.
While it is much easier just to change the SMTP information on POP and IMAP accounts and use a short SendItem macro, he didn't want to change the account configuration, which he had used for years. One advantage of using this method over changing the SMTP account: he could, if desired, send the message from the old account. He also wanted the macro to work when right-clicking on a message that was not selected.
While you can't change the sending account (using code) when you use the reading pane for replies, I was able to check for the sending account and use the reading pane for messages sent to other account. This also serves as a reminder: if the message pops out, the From address should be changed. If you are replying in the reading pane, the macro did not run.
If you assign signatures to accounts, the signature won't be changed or added when you change the account.
If you hit reply, close the message and hit reply, reply all, or forward again, the macro won't run. It's triggered in part by a selection change, and you didn't change the selection.
By adding more If statements, you could change the account only for specific messages.
Option Explicit Private WithEvents m_Inspectors As Outlook.Inspectors Private WithEvents m_Inspector As Outlook.Inspector Dim WithEvents oItem As MailItem Dim WithEvents oExpl As Explorer Private bDiscardEvents As Boolean Dim oResponse As MailItem Dim NoSendAcct As Variant Dim SendAcct As Variant Private Sub Application_Startup() 'MsgBox "Application_Startup running" Set m_Inspectors = Application.Inspectors Set oExpl = Application.ActiveExplorer ' use the name that appears in the From list NoSendAcct = "email@example.com" SendAcct = "firstname.lastname@example.org" End Sub Private Sub m_Inspectors_NewInspector(ByVal Inspector As Outlook.Inspector) 'MsgBox "m_Inspectors_NewInspector running" If Inspector.CurrentItem.Class = olMailItem Then Set oItem = Inspector.CurrentItem Set m_Inspector = Inspector End If End Sub Private Sub m_Inspector_Activate() 'MsgBox "m_Inspector_Activate running" If TypeName(m_Inspector.CurrentItem) = "MailItem" And _ m_Inspector.CurrentItem.Subject <> "" Then Dim oResponse As MailItem Set oResponse = m_Inspector.CurrentItem Dim oAccount As Outlook.Account If oResponse.SendUsingAccount = NoSendAcct Then On Error Resume Next For Each oAccount In Application.Session.Accounts If oAccount = SendAcct Then oResponse.SendUsingAccount = oAccount End If Next End If RemoveRecipients oResponse End If Set m_Inspector = Nothing End Sub Private Sub oExpl_SelectionChange() On Error Resume Next Set oItem = oExpl.Selection.Item(1) End Sub Private Sub oItem_Reply(ByVal Response As Object, Cancel As Boolean) If oItem.SendUsingAccount <> NoSendAcct Then Exit Sub Cancel = True bDiscardEvents = True Set oResponse = oItem.Reply afterReply End Sub Private Sub oItem_Forward(ByVal Response As Object, Cancel As Boolean) If oItem.SendUsingAccount <> NoSendAcct Then Exit Sub Cancel = True bDiscardEvents = True Set oResponse = oItem.Forward afterReply End Sub Private Sub oItem_ReplyAll(ByVal Response As Object, Cancel As Boolean) If oItem.SendUsingAccount <> NoSendAcct Then Exit Sub Cancel = True bDiscardEvents = True Set oResponse = oItem.ReplyAll afterReply End Sub Private Sub afterReply() Dim oAccount As Outlook.Account If oResponse.SendUsingAccount = NoSendAcct Then For Each oAccount In Application.Session.Accounts If oAccount = SendAcct Then oResponse.SendUsingAccount = oAccount End If Next End If RemoveRecipients oResponse oResponse.Display ' do whatever here End Sub Private Sub RemoveRecipients(Item As Outlook.MailItem) ' http://www.vboffice.net/en/developers/edit-list-of-recipients-before-sending Dim RemoveThis As VBA.Collection Dim Recipients As Outlook.Recipients Dim R As Outlook.Recipient Dim i&, y& Set RemoveThis = New VBA.Collection ' add addresses here RemoveThis.Add "Richard@MWWonDemand.com" RemoveThis.Add "richardn@ manualww.com" Set Recipients = Item.Recipients For i = Recipients.Count To 1 Step -1 Set R = Recipients.Item(i) For y = 1 To RemoveThis.Count If LCase$(R.Address) = LCase$(RemoveThis(y)) Then Recipients.Remove i Exit For End If Next Next End Sub Private Sub m_Inspector_Close() Set oItem = Nothing End Sub Private Sub Application_Quit() Set m_Inspector = Nothing 'Set objInspectors = Nothing Set oItem = Nothing End Sub
How to use the macros on this page
First: You need to have macro security set to the lowest setting, Enable all macros during testing. The macros will not work with the top two options that disable all macros or unsigned macros. You could choose the option Notification for all macros, then accept it each time you restart Outlook, however, because it's somewhat hard to sneak macros into Outlook (unlike in Word and Excel), allowing all macros is safe, especially during the testing phase. You can sign the macro when it is finished and change the macro security to notify.
To check your macro security in Outlook 2010 and newer, go to File, Options, Trust Center and open Trust Center Settings, and change the Macro Settings. In Outlook 2007 and older, look at Tools, Macro Security.
After you test the macro and see that it works, you can either leave macro security set to low or sign the macro.
Macros that run when Outlook starts or automatically need to be in ThisOutlookSession, all other macros should be put in a module, but most will also work if placed in ThisOutlookSession. (It's generally recommended to keep only the automatic macros in ThisOutlookSession and use modules for all other macros.) The instructions are below.
The macros on this page need to go into ThisOutlookSession.
Open the VBA Editor by pressing Alt+F11 on your keyboard.
To put the macro code in ThisOutlookSession:
- Expand Project1 and double click on ThisOutlookSession.
- Copy then paste the macro into ThisOutlookSession. (Click within the code, Select All using Ctrl+A, Ctrl+C to copy, Ctrl+V to paste.)
More information as well as screenshots are at How to use the VBA Editor