How to Forward a Distribution list

Last reviewed on September 11, 2012

Use this method to share the addresses in a distribution list with anyone, even if they do not use Outlook, or to extract the addresses from a Contact Group (distribution list).

Send the Contact group (DL) in internet format

  1. Open the DL
  2. Outlook 2007 and older: Click on the Send button to expand the menu.
    Outlook 2010 and up: Click Forward Group
  3. Select In Internet Format (vCard)

This opens a new message form with the members of the Contact Group (DL) contained in a text file attached to the message.

If you are using this method to create a text file of the group members, you can also use the File, Save as menu and save the DL as a text file. (In Outlook 2007, Save as is on the Office icon's menu.)

Video Tutorial: How to forward a Contact Group

More Information

Create a Distribution List from a list of addresses – Recipients can use this method to convert the list to a new DL or to add the members to an existing DL.

Create Individual Contacts from a Distribution List – A tutorial showing users how to create contacts from an existing DL. This uses the File, Save method.

Written by

Diane Poremsky
A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

If the Post Coment button disappears, press your Tab key.