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The following methods are marked to indicate whether
they are appropriate for the Personal Address Book (PAB),
Contacts folders in the Outlook Address Book (OAB) or
Microsoft Exchange Server Global Address List (GAL). In many cases,
the techniques used for printing can also be adapted to exporting.
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Outlook Contacts Folder
| Personal Address Book | Global Address List
| More Information |
Outlook Contacts Folder
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Use Microsoft
Access 2000 to link to an Outlook table, and use
Access as the report designer. Unfortunately, this
method does not support all fields.
Arrange a Contacts folder view showing the fields
you want to print, then directly from the folder.
Disappointing if you want the exact e-mail address,
since Outlook shows the display name instead.
Use the Address Book as the data source for a mail
merge in Microsoft Word, selecting your Contacts
folder. The catalog format works well for the merge
document. This method will not print details of
distribution lists, though, and you'll get only the
first e-mail address from a contact item. The main
advantage of this method is that you do get the actual
e-mail address, not just the display name that the
Outlook view shows.
Print each Outlook distribution list
individually.
Sue Mosher's book,
Microsoft Outlook Programming -
Jumpstart for Administrators, Developers, and Power Users, includes a routine to export an Outlook
2000 distribution list to Excel, where you an save it
as .csv file. Source code available for download from
the above URL.
Extract
The Members Of An Outlook Distribution List To A Word Document
(code sample)
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Personal Address Book
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Import a Personal Address Book into an Outlook
Contacts folder and print from there. In Outlook 2000,
distribution lists import just fine. In earlier
versions, each entry in the distribution list imports
as a separate contact item.
Import a Personal Address Book into Outlook Express,
which has a print function. You won't get distribution
lists, though.
Use the PAB as the data source for a mail
merge in Microsoft Word. The catalog format works
well for the merge document. This method will not
print details of distribution lists, though.
Use the Export
Client Extension to export distribution lists from a PAB
into mail messages.
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Global Address List
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In the Microsoft Exchange 5.5 Administrator program, use
the Tools | Directory Export command. The Microsoft
BackOffice Resource Kit has a Header.exe tool to control which fields
are exported. You may want to clean the data up in
Excel. See:
XADM:
Bulk Import/Export FAQ
Super Export and Import Tools
Export and Import Mission Possible
Also see:
To
print an Exchange 5.5 distribution list
Making the Exchange Server GAL
Portable
XADM How to Print Out Members of a DL from Exchange
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Tools
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| Active Groups
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Use query-based rules to automate the creation and maintenance of Exchange Server and Windows 2000 Active Directory distribution lists and security groups, either on demand or with the integrated scheduler. Also includes HTML reports on membership and ownership of DLs and the ability to monitor DL usage, such as the last date of use. |
| Export Client Extension
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Exports distribution list and mailbox details to messages in the Inbox. No support available. |
| IMI GAL Exporter
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IMI GAL Exporter for Microsoft Exchange Server is small utility for Exchange Admin to export GAL (Global Access List) to a Microsoft Access 2000 table. Also available is IMI Distribution List Content Exporter, a small add-in used to export the contents of Distribution Lists to an Access 2000 table. Now supports custom attributes and multi-value entries for phone entries. Version 3. |
SmartDL
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Build distribution lists based on queries against the Exchange 5.5 directory or Active Directory, either with or without Exchange Server, or from files, databases, or other external sources. Also provides tools for managing all types of DLs and groups and printing DL lists. |
| SmartR
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Run reports on distribution lists, users and more, pulling data from Exchange 5.5, Active Directory, or Exchange 2000. List all distribution lists and their members or just the number of members and present the report in XML, HTM, or Excel format. Free. |
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More Information
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Printing Custom
Outlook Forms and Reports
OL2000 (CW) How to Export Your Personal Address Book to a Text File
OL2000 (IMO) How to Export Your Personal Address Book to a Text File
Creating
a list of Users and their e-mail addresses in Exchange 2000
Creating
a list of Users and their e-mail addresses in Exchange 2000 (2)
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Updated
Jul 15 2008
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