Check our Outlook Calendar: Frequently Asked Questions page for common questions and their answers.
Limitations
Outlook does not include any kind of year planner beyond what you see in the normal Day/Week/Month view. If you need to print out the full calendar for a year and don't like the way Outlook does it, you might try one of the Word templates listed at Calendar Tools.
You cannot print detailed notes from your appointments on a Day/Week/Month view printout. The Include: Notes area setting in the Page Setup dialog for different print styles refers to a blank area on the printout for handwritten notes. If you want a detailed printout of your appointments with notes, use the Calendar Details print style.
Meetings | Views | Holidays | Sharing | Printing | Other | Add-ins and Utilities | More Information
Meetings
- Autoaccept a Meeting Request using Rules
- Bug: Attendee is now the Meeting Organizer
- Changing the End Date on Recurring Appointments
- Copy: is prefixed to the Subject of a Meeting
- Create a List of Meeting Attendees and Responses
- Don't Send Updates for Outlook Meeting Requests (Bug)
- Forwarding Appointments Bug (Fixed)
- How to print a list of recurring dates using VBA
- How to Show Appointments as "Free" by Default
- How to View the Organizers of Your Appointments
- Keep Canceled Meetings on Outlook's Calendar
- Meeting Organizer's Name Appears in the Subject line
- Meeting Reminders are Set for the Recipient
- Move meetings without losing the ability to "Send Update"
- Resource has declined your meeting because it is recurring
- Scheduling Resources for Outlook
- The Attachment Size Exceeds the Allowable Limit Error
- To Avoid Sending an Extra Meeting Request
- To Cc or Bcc a Meeting Request
- Using Outlook's Autopick Next and Suggested Times
Views
- Display Weekday Names in a Weekly Calendar View
- How to sort the Outlook Calendar by Birthday
- Outlook Request: Calendar Details View
- Show only Birthdays for a Particular Month
- Show Separate Business and Personal Calendars
- The calendar shows the wrong day at the beginning or end of the month
- To Add Color Coding to Calendar items
- To change the hourly interval in Outlook
- Use a macro to open the Calendar to appointment date
Holidays
- Add Holidays to Outlook's Calendar
- Add Holidays to Second Outlook Calendar
- Calendar Date and Other Data Tools
- How to Remove Holidays From the Default Calendar
- Microsoft Outlook Holiday Issues
- Outlook .HOL Error: US Election Day
- Remove the Holiday or Birthday calendar from Outlook.com or Office365
Sharing
- Maintaining a Group Calendar without Exchange Server
- Outlook error: 'error preparing to send sharing message'
- Publishing Calendars on the Internet or an Intranet
- Sharing Outlook Calendar and Contacts
More:
To get quick access to team calendars
Dates
Printing
- Calendar Printing Assistant Shows Duplicate Entries
- Calendar Printing Tools
- Calendars aren’t printing in color
- How to Email Calendar Printing Assistant Calendars
- How to Print a 15 Minute Calendar
- Modify Calendar Printing Assistant Templates
- Monthly Calendar Printing Bug when Starting the Week on Monday
- More CPAO Template Modifications
- Print Monthly or Work Week Calendars
- Printing Calendars with Color Categories
- Printing the Monthly Calendar with Line Wrap & End Times
- Using and Editing the My Outlook Calendar Template
More:
Mail a copy of today's appointments -- VBA code sample
Other Issues
- Clear the Location drop-down list on appointments
- How to Remove or Change the Reminder on All Day Events
- Make "no reminder" the default for new appointments
- Meeting Requests and Appointments are Off by One Hour
- Outlook's Appointments and Time Zones
- Wrong Calendar Name is Displayed in the Title and Taskbar
More:
To automatically set a reminder for birthdays for new contacts (Outlookcode.com VBA code sample)
Add-ins and Utilities
- Calendar Reminder Tools
- Calendar and Meeting Tools
- Calendar Date and Other Data Tools
- Calendar Printing Tools
- Calendar Tools for Outlook
- Combine and Print Multiple Outlook Calendars
- Duplicate Appointment Remover Tools
- Maintaining a Group Calendar without Exchange Server
- Other Group Calendar Tools for Outlook
- Publishing Calendars on the Internet or an Intranet
- Schedule Management Tools for Outlook Calendar
- Time and Billing Tools
Autoaccept a Meeting Request using Rules
Use Outlook's Rules Wizard and a Run a Script rule to autoaccept (or decline) meeting requests in Microsoft Outlook. Includes a version that checks your Free/Busy status before accepting (or declining).
Response to this meeting request will not be tallied
When you create a meeting request in a secondary calendar, you'll get a message that responses to the meeting request won't tally because the meeting is not in your default calendar: This meeting is not in the Calendar folder for this account. Responses to this meeting will not be tallied. Do you want to send anyway?
iPhone and the Meeting Request Bug
We're seeing complaints that Outlook automatically sends meeting updates to the attendees several times a day. When users delete the responses from their inbox it triggers another update to attendees. The good news: it’s not user error. The bad news: it appears to be a problem only for people who sync iPhones with Exchange. The
Meetings are not removed when the invitation is deleted
When a meeting invitation is deleted from the Inbox, the tentative copy of the associated meeting remains in the Calendar.
Scheduling Resources for Outlook
If you have resources, such as conference rooms, that you want users to be able to book as they invite people to meetings, you can use several possible methods: Maintain the resource as an Exchange Server mailbox and ... ... use a server-based script or event sink to accept bookings, or ... set it up
Encourage Users to Set an End Date on Recurring Appointments
Recurring appointments are a problem for many users: you can't end a series without losing exceptions and no one can cancel meetings created by users who no longer have a mailbox. For this reason, we always recommend using a recurrence period of no more than a year.
Use VBA to Email Tomorrow's Agenda
How to use VBA to create and email a daily agenda with your upcoming appointments, each evening.
Searching Outlook's Calendar
Instant Search can handle most searches, Advanced find can search more fields and Query Builder lets you refine your searches, but you can't save the searches or print the results.
Open Outlook with multiple calendars selected
Microsoft Outlook: How to remember which calendars were selected when you last used Outlook.
How to View the Organizers of Your Appointments
A frequent equest is "How do I see who organized these meetings?" Easy: use a custom view that includes the organizer field. If you need to see the organizer for just one item in Outlook 2007 or Outlook 2010, the organizer is displayed on the appointment in Calendar view. The Organizer's name, along with the