Exchange Messaging Outlook

A weekly newsletter about Microsoft Exchange and Microsoft Outlook
March 24 2011

Volume 16 Issue 12

Information on this page is several years old and may be out-of-date; some links may not work.


Outlook 2010 & Default Snooze times

We've had a lot of users complain about the default snooze times in Outlook 2010 - the option for 5 minutes before start is gone and the last used snooze time is 'stuck' as the default.

Word from Microsoft is that it will be fixed in Outlook 2010 SP1 later this spring:

“For the issue with Snooze times unexpectedly carrying over across appointments the Outlook Team has heard your feedback and will be reverting the behavior back to that of Outlook 2007 in Office 2010 Service Pack 1. Once the SP 1 release date has been determined it will be announced on the Sustained Engineering blog."

That's one bug I can cross off my list. Thanks guys!

Turn on Out-of-Office when you close Outlook

A user recently asked if he could turn on Out of Office every time he closed Outlook. While this is not possible using native features built into Outlook, you can use VBA to turn it on when Outlook exits.

Get the code at Reminder to turn on "Out of Office" replies 
The VBA code was tested on Outlook 2003 and 2007.

Print only weekdays in a CPAO monthly calendar

One of the users in our forums asked how to print only the weekdays in the monthly calendar, using the Calendar Printing Assistant.

This is easy - you just need to edit the template. Well, it's easy once you know how to edit the CPAO  templates.

You'll need to open the template's content.xml file using WinZip or similar utility, then add UnitFilter="mon..fri" at the end of the lines that control the row the day names and the calendar grid.

Find the WeekHeader line and StandardGrid line and add UnitFilter="mon..fri" folowing the Style parameter. You'll also need to change the NumColumns from 7 to 5.

In the Month_StandardMonthWithWeeks01 template, the two lines you need to edit are listed below, but the lines will be similar (if not identical) for the other monthly calendars templates.

WeekHeader Orientation="Top" Height="0.3in" FontSize="10pt" Format="dddd" Style="LevelOneTitle"

StandardGrid Orientation="Fill" NumRows="1" NumColumns="7" Style="LevelTwoBody"

For template editing instructions, see Modify Calendar Printing Assistant Templates. I also have an edited copy of the content.xml for the Month_StandardMonthWithWeeks01 template available.

Exchange Quick Tip: Allow or block file types in OWA

An administrator wanted to know if he could prevent users from opening certain file types using OWA (Exchange 2010).

Sure, Exchange 2010  uses a  Web app mailbox policy to control what files type are allowed or blocked and if the attachments can be opened directly or must be saved before opening.

From the Exchange management console, go to Organization Configuration, Client Access and locate Outlook Web App Mailbox Policies . From this dialog you can maintain the list of files that OWA users are allowed to open on public computers, with a separate list for private computers. The policy can be applied to specific users or groups, with different policies for different groups

For more information see Create Outlook Web App Mailbox Policy 

New & Updated Exchange KB Articles

Resources in Exchange do not respond to meeting requests

User can't change permissions on users own calendar
User gets an error message when trying to change anything on the permissions tab of the users calendar folder from outlook 2007. The error message says that the permissions can't be saved.

You cannot use an Outlook 2007 client to display or download an attachment when you access a message that includes an inline attachment from Microsoft Exchange Server
Describes a problem in which an attachment is not available for download in an Outlook 2007 client when you connect to Exchange Server to access a message that includes an unreferenced inline attachment.

New & Updated Outlook KB Articles

"Too many recipients in the message" error in a non-delivery report in a Microsoft Online Business Suite environment
In a dedicated Microsoft Online Business Suite environment (BPOS-D), you receive an NDR when you send an email message to many recipients, and the number of recipients exceeds the number that is allowed by Microsoft Exchange Server.

Intranet site is identified as an Internet site when you use an FQDN or an IP address
When you access a local area network (LAN), an intranet share, or an intranet Web site by using an Internet Protocol (IP) address or a fully qualified domain name (FQDN), the share or Web site may be identified as in the Internet zone

Outlook 2007 prompts you repeatedly for a password under certain network conditions
Describes a problem in which Outlook 2007 may silently enter Offline mode if you do not enter a correct password. You do not receive an error message or a notification, and you will not be connected to the mailbox. Provides a resolution.

Outlook: How to configure for Microsoft Online Services (MSO)

Synchronization problems occur in Outlook and in Outlook Web App

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