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Greetings! Welcome to Vol. 6, No. 22, 13 Feb 2002, of Exchange Messaging
Outlook, a biweekly newsletter about Microsoft Exchange and
The next EMO issue will run Mar. 13, as we take a little winter
vacation in between.
- Fun with Advanced Find
- Critical Internet Explorer update
- Outlook Sharing via IMAP
- How to get Outlook 2002 for Exchange 2000
- Outlook:Mac Survey
Fun with Advanced Find
Outlook 2002 has shrunk the Find command that appears above a
folder list so that it's much more convenient to leave it on the
screen now than with Outlook 2000. It's so convenient that I almost
forget about the Advanced Find tool (Ctrl+Shift+F). Advanced Find
works much like the Filter capability for views, only it shows the
results in a separate table view in the Advanced Find dialog. Even
if you use Find most of the time, Advanced Find's features are worth
One of the big advantages of Advanced Find is that it lets you
search across multiple folders, as long as all the folders are in
your Exchange mailbox or are in the same Personal Folders .pst file.
Another plus is that you can save your searches with the File |
Save Search command, then launch them from desktop shortcuts or
even from the Outlook Bar.
For example, I set up a search for all items in my Personal
Folders .pst file (searching all folders) that are unread and
received today. I saved the search to my Windows desktop, then
dragged the saved search file to my Outlook Bar. That created a
shortcut to launch Advanced Find with my search parameters, making
it very easy to check for all my unread messages, no matter where
Rules Wizard filed them.
Another key feature of Advanced Find is that it's not a one-time
search. If you leave a search open, Outlook keeps the window updated
as new items arrive. So, if I leave my Today's Unread Messages
search open and come back to it after lunch, I can tell at a glance
what new items I've received in all my folders.
More tips for Advanced Find:
-- To add fields to the view (like the To field if you're
searching Sent Items), right-click the column headings, and choose
Field Chooser. You can then drag any field to the column headings.
-- You can also group by any field. Right-click the column
headings, choose Customize Current View, and then click
Note, however, that these layout changes are not persistent
between Advanced Find sessions. If you want to reuse a layout,
you'll need to save the search.
Scott Perley on the Outlook Developers discussion list (http://groups.yahoo.com/group/outlook-dev/
mailto:firstname.lastname@example.org) taught me a new
Advanced Find trick this week. He uses saved searches to distribute
reports throughout his company. After laying out the columns the way
he wants, he saves the search, then sends the .oss file to whoever
needs it. And the File | Print command works fine!
Critical Internet Explorer update
Microsoft Security Bulletin MS02-005 (http://www.microsoft.com/technet/security/bulletin/MS02-005.asp)
details six new flaws in Internet Explorer, some of which could be
exploited in HTML mail messages. To plug the holes, the 11 Feb 2002
Cumulative Patch for Internet Explorer is available for IE 6.0, 5.5
SP2, 5.5 SP1, and, on Windows 2000 only, 5.01 SP2; see
Using its new patch classification system, Microsoft has labeled
this update as critical for end users and also for most Internet and
Outlook 2002 users who have unblocked Microsoft Access .mdb files
should be particularly diligent about installing this update, since
one of the exploits involves VBA code in a hidden .mdb file. You can
test your vulnerability at
http://www.gfi.com/emailsecuritytest/ by selecting "GFI's Access
exploit vulnerability test" at the bottom of the page. This will
send a harmless message to your computer that will help you
determine whether you are vulnerable to this particular exploit. The
page has other tests as well.
Outlook Sharing via IMAP
Over the past few months, we've seen some promising developments
in the area of Outlook sharing without Exchange Server -- a subject
that rose to the top of the heap after Microsoft discontinued the
Net Folders feature in Outlook 2002. The latest product to address
this need is InsightConnector (http://www.bynari.net/bynari/insightcon.html).
With InsightConnector, IMAP mailboxes can operate as full Outlook
information stores containing any kind of Outlook items, not just
the messages and posts that IMAP normally handles.
When used with an IMAP server that supports folder access control
lists, InsightConnector also supports sharing of users' individual
IMAP folders, as well as public folders. Compatible IMAP servers
include Bynari's InsightServer, Cyrus (open source --http://asg.web.cmu.edu/cyrus/imapd/),
and Communigate Pro (http://www.stalker.com/CommuniGatePro/).
Some of the other sharing solutions for Outlook have focused on
connecting to SQL Server or using a special method to allow
multi-user access to a Personal Folders file. Those techniques might
be hard to implement over the Internet. This new solution means
Outlook users can share all kinds of data using standard IMAP
servers. It will be interesting to see whether any ASPs decide to
offer a package that includes Outlook access via InsightConnector.
For more information on how InsightConnector works, see my
Outlook Perspectives article at
How to get Outlook 2002 for Exchange 2000
Thanks to reader Bart Kile of Minibar Systems, we have new
instructions for obtaining Outlook 2002 for installation in Exchange
2000 environments (which is covered by your Exchange CALs) now that
the Exchange 2000 SP1 CD pack is no longer available. It's a
two-stage process: Order the CD itself from Microsoft Worldwide
Fulfillment, then call the Microsoft Volume License number for your
country to get a license key. For phone numbers and other details,
Microsoft is conducting a survey of organizations using Exchange
Server to learn more about their plans for upgrading to Macintosh OS
X, for which Microsoft currently has no Outlook client. The survey
asks about PDA use, custom forms, booking meetings, and other
features familiar to Outlook users on PCs. You can participate at