Occasionally you'll need to export data from Microsoft Outlook. Export is appropriate for moving calendar or contacts to another computer or backing up your calendar and contacts apart from your email, but should not be used to backup the entire pst. (Note Backup your contacts regularly if you sync with a mobile device.)

To export data from Outlook:

1. Select the File menu, Import and Export command. In Outlook 2010, select File, Open, Import to open the Import/Export dialog.
2. Choose Export to a File (Figure 1)
3. Select the Export file type (Figure 2)
4. Choose the folder you want to export
5. Next, select the file you are exporting to
6. Click Finish to complete the export.

Depending on the number of items being exported, the export process can take a few seconds to a few minutes.

Always export in an appropriate format. For example, if you are exporting contacts to use with another copy of Outlook (or as a backup), export to Outlook data file (pst).

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Last reviewed on Sep 11, 2011