How to use VBA to create a list of your color categories then merge or restore the list to another account using a second macro.
How to use VBA to create a list of your Outlook categories and their assigned colors. For Microsoft Outlook 2007 and up.
How to apply rules or automatic formatting to messages and meetings with people in specific categories.
After upgrading to Outlook 2013, 2010, or 2007, users need to convert categories to color categories to add their categories to the master category list.
How to create new color categories in Outlook 2007, 2010, and 2013.
You'll find some debate over which method is better for managing different types of contacts — have more than one Contacts folder (Personal, Business, etc.) or use one Contacts folder with categories. There are pluses and minuses for both. Personally, I use a combination. I have a couple of separate Contacts folders that use special
Users often complain about the patchwork coloring in Outlook's calendar. This is caused by setting All Day Events to Show time as Busy and setting a color category on the item. Tentative, Working elsewhere, and Out-of-office also add color to the days.
This page sums up a few things I've learned about Outlook categories and color categories, with suggestions for using and managing categories along with troubleshooting tips. Outlook has always supported categories; through Outlook 2003, they were simply Categories. Outlook 2007 introduced Color Categories by merging the short-lived colored flags with categories.