appointments

Outlook has a lot of cool features that a lot of people want but haven't discovered so I wrote this list of my favorite features that are in all versions of Outlook.

A favorite request is the ability to see what dates a recurring appointment or meeting is scheduled for. You can use VBA to create a list of all dates in an recurring appointment or meeting.

Use this Outlook VBA code sample to copy recurring events as single appointments when you want to take notes so you can avoid editing the occurrence.

This Outlook macro removes the need to export and import using Excel or CSV files when you want to end a recurring appointment that has exceptions early (or add an end date.)

While you can't change Outlook's 18 hour default reminder, you can use VBA to remove the reminder or change it to a different time. While the tweaks here work specifically with reminders on All Day events, this code can be tweaked to do almost anything when a new appointment or event is saved.

A frequently asked question is "How do I provide a link for someone to click to add an appointment to their calendar?" The answer: save the appointment as an *ics file and upload it to a web server then link to it like you would any other file on the internet. You can use the same method  

How to end a recurring appointment or cancel future events in a recurring meeting and keep any exceptions (including notes in individual occurrences or appointments/meetings moved to different dates).

A common request is how to make recurring appointments for every x number of workdays. Unfortunately Outlook does not offer this type of recurring option. You can use a third party add-in, WS:Repeat Appointment II, to create recurrences not supported by Outlook. If this is a frequent need, its well worth the cost but if  

Time and date entry is one area where Outlook is smart. Really smart. This video does not do justice to the power of date and time selections, especially the shortcuts you can use to make time and date entry faster and easier. You can use words for dates: christmas, next week, next month, week from  

Outlook users are complaining that their appointments and meetings were off by an hour or two. This is always the result of using the wrong time zone or daylight time setting. In each case, the users lived in an area that does not honor daylight saving time, but they used a time zone with the