What's New

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This page lists what's new in the world of Microsoft Exchange and Microsoft Outlook utilities and resources in the past month or so. Dates in parentheses on each item indicate when it was added to our database, not necessarily when it was released. Most recent items are at the top of each category.

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New Utilities | Updated Utilities | Also New | Administrator Resources | Development Resources | Other Resources |

New Utilities

Export Email Contact to DatabaseThis add-in allows you to save email addresses from Microsoft Outlook in a specified list (table) in an Microsoft Access database. Afterwards you can use the addresses from the list to send newsletters to specific email addresses. (May 30)
 
DynamicGroupDynamicGroup generates dynamic groups in AD and assigns group memberships automatically. DynamicGroup can: Automatically updated AD groups. Smart creation of groups based on attributes and OUs. Bulk import for mass creation of hundreds of groups. Exclude- and include-lists. Flat group option (nested groups). Copy groups as templates. Use prefixes as an orientation guide. Set dates or time intervals to update groups. Preview a dynamic group to see potential members. Definition of a search root as the entry point. (Apr 11)
 
Advanced Z-OptimiZrAdvanced Z-OptimiZr provides Outlook with automatic attached file volume-reduction features: +Native XML File Optimization for all MS Office Files: To reduce the size of docx, pptx, xlsx and other xml files. +Native Image File Optimization: For image files like JPG, PNG, BMP. +Native Pasted Image Optimization: For images pasted into emails. +Zip Compression: For files that cannot be optimized natively (other than MS Office and image files). +also included: Attached file PDF conversion. Attached file encryption. (Apr 11)
 
Attach2CloudAttach2Cloud Automatically uploads and shares your Outlook attached files on OneDrive and replaces them by OneDrive shortcuts in your emails at the time you click on Send. Thanks to Attach2Cloud, you can now attach files up to 15 GB unit size to your Outlook emails without any email size limit. These files will be automatically uploaded to OneDrive and shared with the recipients of your emails. Attach2Cloud also enables you to set OneDrive permissions, target folder and elapsing dates to the attached files to upload. (Apr 11)
 
AutoReply Flow for Office 365AutoReply Flow checks the original message for a Reply-To: address field. If one is found then an auto-reply message will be sent to this address. If an original message has no Reply-To: address field then an auto-reply message will be sent to the From: address of the original message. The subject line of the auto-reply message consists of the prefix ("Confirmation:", "Autoreply:" etc) and the Subject line of original message; the body of auto-reply message will include the original message text. (Mar 16)
 
TagExternalIn Exchange 2013/2016 you can mark external messages using a transport rule. The common way to do it is to prepend a Subject line or a message text with a tag. TagExternal does not change the subject line and body to mark a message but assigns a special user-defined category to a message. (Mar 16)
 
RestrictExtRecips for OutlookIn Exchange online you can use the EAC or Shell to restrict the number of recipients per message for a mailbox. There is no way to limit the number of external recipients a certain group of people can send to. If you run Outlook 2013/2016/2019 on Windows, RestrictExtRecips add-in will solve this problem. (Mar 14)
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Updated Utilities

4Team Sync2 CloudSynchronizing Outlook between multiple sources now made easy with Sync2 Cloud, powerful Microsoft Outlook synchronization software. Sync Outlook Calendar, Contacts and Tasks between multiple sources. Share Outlook Calendar with others without Exchange server. Sync2Cloud allows sharing Outlook Calendar cross-platform - to Google, iCloud or Office 365. Collaborate with others by creating work, team, public or family calendar. Synchronize Outlook 2019, 2016, 2013, 2010, 2007 automatically (May 30)
 
gSyncitgSyncit is an Outlook add-in that allows for two-way synchronization between Google and Outlook calendars, contacts, notes, and tasks with your Google account. In addition, gSyncit also supports synchronization between Outlook and Toodledo, Pocket Informant Online, Evernote, Dropbox, Simplenote and Nozbe. Version 3.6 and higher support Windows 8 and Outlook 2013. Supports Outlook 2010 and 2013 64-bit. (May 1)
 
4Team vCard WizardvCard Wizard Contacts Converter allows you overcome Outlook's limitation of converting one contact at the time. With this tool you can to,import/export and merge your Gmail, Android, iCloud, iPhone, Office365 and Microsoft Outlook contacts to the destination of your choice. New vCard Wizard 4.22 supports different CSV files from multiples sources.It is fully compatible with Outlook 2019, Office 365.vCardWizard PRO Plus allows to map two different CSV sources. Select source CSV file, destination CSV file and press "Map". (May 1)
 
4Team Safe PST BackupUsing Safe PST Backup, you can back up your Outlook in any situation. Use Safe PST Backup for migration and the whole Outlook data files you have created will be backed up to the last date. Back up Email archive, Contacts, Calendar and other folders automatically. Incremental backup will be done regardless if Microsoft Outlook is running or not. New Safe PST Backup version 2.80 is fully compatible with Outlook 2019 and Outlook for Office 365. Also, a possibility to protect with password Monitoring Service was introduced (Apr 25)
 
Resource CentralResource Central is a complete meeting booking tool that fully integrated with Outlook©, Exchange and Office 365. Quickly book meeting rooms and extra services like catering, hot disks, AV-equipment, table setup or parking spaces in one system that automatically handles changes. Key personnel can handle all existing reservations and assist by organizing meetings in another calendars. Improve customer service with visitor management including visitor registration, badges and automatic notification when visitors arrive. (Apr 11)
 
Vamsoft ORF (Open Replay Filter)ORF integrates with Exchange and the IIS SMTP Service to filter email using domain and URL blacklists (DNSBLs and SURBLs). It also supports Attachment Filtering, with the option to quarantine, reject, or neutralize using attachment replacement; Greylisting (an aggressive, but efficient anti-spam technique); Reverse DNS-based sender validation; Keyword Blacklist (supports regular expressions); HELO Blacklist with standard conformance check; email Character Set Blacklist; Honeypot/Spamtrap support. (Apr 11)
 
Hexamail POP3 DownloaderPOP3 Downloader is a high performance and scalable real-time POP3 connector for Exchange. It can download and forward any POP3 or IMAP account email to Exchange. 1 Minute schedule SSL Support IMAP support (with configurable folders). Supports all Exchange versions. (Apr 9)
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Also New

Use PowerShell to Export and Import Outlook CategoriesUse simple PowerShell scripts to export, import, or delete categories from Outlook. Import and Export include the category colors and assigned shortcuts. (Jun 4)
 
Change your Password and Server Settings in Outlook 2016How to change the password and server names or ports in Outlook 2016 with the new Simplified accounts dialog. (Oct 8)
 
Remove prefix from Gmail meeting invitationsUse Outlook VBA to remove the words 'Invitation: ' and 'Updated invitation: ' from meetings organized by Gmail users. (Oct 7)
 
No, you're not being blackmailedA spam message is still making the rounds, using passwords taken from an old database hack to convince users they know your naughty browsing habits. dont fall for it. (Aug 2)
 
Hide LinkedIn, Facebook, Google and other extra contact folders in Outlook.comMany years ago Microsoft added a feature to Outlook.com that gave users the opportunity to link various online contact sources, such as Gmail, Facebook, Twitter and others with Outlook.com accounts. This created additional contact folders in the mailbox, one for each linked service. This service is no longer available but, unfortunately, the folders remain in the mailbox. These folders are visible in both Outlook desktop and on smartphones. I'll show you how to hide them. (Aug 2)
 
The (good) Autocomplete list is backHow to restore the old autocomplete list format, replacing the new Recent/Other Suggestions list. (Aug 2)
 
Forward email messages by dateHow to forward messages to another address during a specific period of time using Outlook's Rules or Automatic Replies. (Mar 28)
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Administrator Resources

Remove Do Not Send a Response option in Meeting RequestsUse Group policy to remove the Do Not Send a Response option on meeting requests. (Aug 2)
 
Microsoft Support and Recovery Assistant for Office 365 Microsoft Support and Recovery Assistant is a new tool that helps users troubleshoot and fix issues with various Office 365 apps and services. The app diagnoses common Outlook issues like account setup, connectivity issues, password issues, or Outlook stops responding or crashes. To identify the root cause of these issues, the app runs checks such as: Checks licenses, Verify users' credentials and that Office 365 servers are reachable, Checks for updates to Outlook clients, Checks authentication, Network checks, Protocol checks (Jun 7)
 
Outlook Folder Homepages are missingIn the Outlook update released on October 10 2017, the Folder Homepages setting was deprecated and removed to close a security vulnerability. Removing the folder home page capability "broke" a lot of applications; this can be fixed by setting a registry key. (Oct 23)
 
Custom Form Security ChangesIn the September 12 2017 security update, Microsoft disabled custom form script functionality. Forms with code behind them generate this error message: To help prevent malicious code from running, one or more objects in this form were not loaded. For more information, contact your administrator. If you need scripts enabled, you'll need to set two keys, one to enable scripting and a second one with the message class name of each form that has code behind it. (Oct 23)
 
June 2016 Quarterly Exchange UpdatesThe latest Cumulative Updates for Exchange Server 2016 and Exchange Server 2013 are available in the Microsoft Download Center. In addition to normal fixes to customer reported issues, these releases also include updated functionality. (Jun 30)
 
What's new for administrators in Outlook 2016 for WindowsThis TechNet article for administrators explains about the new Outlook 2016 features that admins should be aware of before rolling out Outlook 2016 within your organization. Two important changes: Exchange 2007 is not supported and autodiscover must be configured, as Outlook no longer uses PRF files. (Sep 30)
 
Office 2016 Deployment Guides for AdminsProvides admins with information about how to deploy Office 2016, Office 365 ProPlus, and Office 2016 for Mac to users in their organizations. For administrators and other IT professionals who plan, implement, and maintain deployments of Office in their organizations. (Sep 24)
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Development Resources

RedemptionOutlook Redemption works around limitations imposed by the Outlook Security Patch plus provides a number of objects and functions to work with properties and functionality not exposed through the Outlook object model. Redemption supports Outlook 98, 2000, 2002, 2003, 2007, 2010, 2013, 2016 (both 32 and 64 bit) (Outlook 97 is not supported by the Safe*Item objects) as well as the standalone version of MAPI (no Outlook installed). (Jun 5)
 
MFCMapiMFCMAPI uses Microsoft's published APIs to provide access to MAPI stores through a graphical user interface. Its purpose is to facilitate investigation of Exchange and Outlook issues and to provide developers with a canonical sample for MAPI development. Updated frequently. (Jun 5)
 
OutlookSpyOutlookSpy is the ultimate Outlook developer tool. New Features: AddedSave and Copy as Text / Copy as Hex toolbar items to the IStream editor and "Edit Binary Property" dialog. Copy between the Hex editor and the Visual Studio binary editor. Added IMAPITable.SortTable popup menu item to all IMAPITable tabs. OutlookSpy supports all versions of Outlook, from 97 to 2016 (both 32 and 64 bit), running on any version of Windows, from Windows 95 to Windows 10. (Feb 23)
 
Empty Multiple Deleted Items Folders using a MacroThe scenario: You have several email accounts, each with their own data file and you want to empty the deleted items in every data file with one click. If you have one data file in your profile, you could use AutoArchive, but it doesn't work with multiple data files. (Aug 26)
 
Bulk change Contact's FileAs format to match Outlook's default settingAn updated version of the Bulk Change FileAs macro that gets the default FileAs format and applies the format to the contacts in the default contacts folder. (May 12)
 
Office 2013 VBA Documentation The Office 2013 VBA Documentation download provides an offline version of the Visual Basic for Applications (VBA) developer reference for each of the Office client applications, as well as the VBA reference content shared amongst all Office client applications (Office Shared). (Oct 7)
 
What's new for Outlook 2013 developersA top-level view of the additions and enhancements for developers in Microsoft Outlook 2013, including mail apps, third party weather data services for the Weather Bar, and inline response. The document also describes changes to the Outlook Social Connector, Office Mobile Service, support for Outlook 2013 Preview coexisting with a previous version of Outlook, and new performance criteria for add-ins. (May 6)
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Other Resources

Adding an Image to a SignatureHow to add images to signatures in Microsoft Outlook. (Mar 26)
 
FREE Microsoft eBooksMicrosoft's Eric Ligman is giving away a bunch of free eBooks, reference guides, Step-By-Step Guides, and other informational resources for Microsoft products, including Windows 10, Office 365, Office 2016, Power BI, Azure, Windows 8.1, Office 2013, SharePoint 2016, SharePoint 2013, Dynamics CRM, PowerShell, Exchange Server, System Center, Cloud, SQL Server, and more. (Feb 17)
 
Syncing Outlook with an Android smartphoneHow to sync Outlook Calendar and Contacts with an Android smartphone or tablet. (Feb 14)
 
Outlook's Signature button doesn't workAfter installing Outlook 2016's January 2018 update, some users are unable to edit signatures. Microsoft has identified the cause as having the Windows app store version installed as well as a "normal" version. (Feb 14)
 
Outlook tips & tricks (Microsoft) Quick tips for Outlook from Microsoft's Office Training Center. Also includes sections for Word, Excel, PowerPoint, and Microsoft Teams. (Oct 23)
 
Office Quick StartsOffice 365 training videos, covering the Office applications. Also included is a video for managing Office 365 Home and Business accounts. Downloadable guides for the main Office 2016 applications (Outlook, Word, Excel, OneNote, PowerPoint) are available. (Oct 22)
 
Fixes or workarounds for Office issuesIssues affecting Office application on Mac and Windows that Microsoft is tracking. (May 28)

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