What's New

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This page lists what's new in the world of Microsoft Exchange and Microsoft Outlook utilities and resources in the past month or so. Dates in parentheses on each item indicate when it was added to our database, not necessarily when it was released. Most recent items are at the top of each category.

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New Utilities | Updated Utilities | Also New | Administrator Resources | Development Resources | Other Resources |

New Utilities

GeneralSync GeneralSync can sync between any number of Android devices and PCs with Thunderbird and/or Outlook. In contrast to other options it does not require a designated computer to be powered on at all times and works without uploading your data to any cloud. The synchronization is instead performed directly between the devices that are connected to each other at a given time (decentral, peer-to-peer). That way, it can be used in small offices or at home, without setting up or administering any kind of server. Currently, GeneralSync is available for free during a public beta phase. (Nov 11)
 
PST MoverFREE software for Outlook data - Email, Contacts, Calendar, Tasks and Journal transfer from one service to another. Upload OST or PST files to Office 365, new Exchange, Outlook or PC - with simple and easy to use tool. Import old, archived Outlook PST file to your Office 365 account automatically. Move data such as: Contacts, Calendar events, Tasks and Emails. There is no limitation of the PST file size – import large files easily. It is a unique solution to migrate mailboxes to Office 365 or Exchange for Enterprises. (Oct 8)
 
Outlook Tiny DLPThere are many reasons why when sending invitations to the meeting we do not want each of the invited guests to know the e-mail addresses of the other invitees. Outlook users can help themselves by using Outlook Tiny DLP, which solves this and many other problems related to information security and GDPR requirements. The basic version of this add-on, solving problems related to the use of the BCC field in e-mails and invitations, is available free of charge. Tested with Windows 7+ and Outlook 13+. (Sep 29)
 
OnePlaceMail for OutlookOnePlaceMail brings SharePoint to where you work and enables collaboration: Save content from Microsoft Outlook to Microsoft Teams channels from any device; simplify moving conversations from Outlook email into Teams. Office 365 SharePoint Online and Exchange Online account are required. (Sep 13)
 
WeekPlanWeek Plan has everything your employees and the team needs to plan, manage, collaborate and complete tasks on any number of projects. It implements the popular and result-driven OKR (Objective, Key Results) framework to plan and complete company objectives. Synchronize with Google Calendar and Outlook (two way synchronization). Pull from multiple calendars and to push from Week Plan into your chosen calendar. (Aug 29)
 
MSG Exporter for OutlookUse MSG Exporter add-in for Outlook to automatically replicate your emails, appointments, tasks or contacts data in an external disk outside of Outlook as MSG files for document management, sharing or quick archival, backup, email retention or audit policy and much more. Designed to allow users and system administrators to save or archive old emails as MSG files in inexpensive local disk or network drive, it also provides support for automatic replication of MSG backup files from both incoming and outgoing email messages. A powerful and cost-effective alternative to installing and maintaining expensive server-based email archiving solutions. (Aug 16)
 
EverFastAccessEmail rules sometimes just don't make it and drag & drop system is very poor for sorting emails quickly among various folders. EverFastAccess is an intuitive, smart and ultra-fast note-taking software to boost your productivity and simplify your computer life. (Jun 21)
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Updated Utilities

4Team Safe PST BackupUsing Safe PST Backup, you can back up your Outlook in any situation. Use Safe PST Backup for migration and the whole Outlook data files you have created will be backed up to the last date. Back up Email archive, Contacts, Calendar and other folders automatically. Incremental backup will be done regardless if Microsoft Outlook is running or not. Schedule Outlook backup or back up PST files manually. Perform backup with multiple destination profiles. Create backup to Network drive. Version 2.71 fixed synchronization issues of calendar events and tasks. Improved performance and simplified installation process. (Oct 25)
 
4Team Sync2 for OutlookSync Outlook using Sync2 for Microsoft Outlook without a server. Sync Microsoft Outlook with Google Calendar, iPhone and Android phone. Synchronize Microsoft Outlook between multiple PCs using external USB device, shared network folder of FTP. Share Outlook Calendar with Google Calendars. Sync Outlook Calendar, Contacts and Tasks folders. includes improved product installation process and first start user experience. The update comes with improved performance of the software. Try the new Sync2 version now. (Oct 25)
 
PopupsharedboxOutlook 2016 doesn't show a notification when receiving a new email in a shared emailbox. Popupsharedbox makes it possible that a shared mailbox of Outlook, when receiving a new email message show a notification in the right bottom of the screen. (Oct 25)
 
4Team OST2OST2 Free Edition can convert up to 5 items in each folder of orphaned OST file. Use Enterprise Edition to convert and transfer all OST files to Microsoft Outlook. Import and export OST and PST files, from and to Microsoft Outlook, Exchange, Office 365, Outlook.com, Google and G Suite. Updated OST2 comes with improved performance of the software. Updated OST2 Software includes better handling of big Outlook data files and better handling of the application on different computer environments. (Oct 8)
 
Email to PDF for OutlookEquip Microsoft Outlook to convert emails and attachments (of 70 file types) to PDF. Combine multiple emails and attachments to generate a single merged PDF file or append to an existing PDF file to maintain a single PDF file or e-book. Forward emails as PDF, convert attachments to PDF in outgoing email or meeting request. Automate Outlook to save incoming emails and attachments to PDF. Use email metadata to name generated PDF files. Make Outlook 2007, 2010, 2013 & 2016 a PDF authoring app and do more than just email. (Aug 29)
 
4Team OST PST ViewerOST PST viewer is a free and powerful tool that will help you to open and work with OST, PST and other Outlook file formats without Microsoft Outlook installed. It can open orphaned or any size files created by any version of Outlook. PST file viewer is the right tool for users who have lots of PST files and don't want to connect each of them to Outlook. With the enterprise edition, you can change read/unread or follow up status of emails. Use advanced search to find exactly what you are looking for in your PST files. Version 1.10 (Aug 16)
 
InLoox for OutlookInLoox for Outlook - your user-friendly solution for effective project collaboration and management. Plan, manage and communicate directly in Microsoft Outlook, in your browser or on your smartphone. Start your free 30 day trial now and become more productive! (Aug 10)
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Also New

Change your Password and Server Settings in Outlook 2016How to change the password and server names or ports in Outlook 2016 with the new Simplified accounts dialog. (Oct 8)
 
Remove prefix from Gmail meeting invitationsUse Outlook VBA to remove the words 'Invitation: ' and 'Updated invitation: ' from meetings organized by Gmail users. (Oct 7)
 
No, you're not being blackmailedA spam message is still making the rounds, using passwords taken from an old database hack to convince users they know your naughty browsing habits. dont fall for it. (Aug 2)
 
Hide LinkedIn, Facebook, Google and other extra contact folders in Outlook.comMany years ago Microsoft added a feature to Outlook.com that gave users the opportunity to link various online contact sources, such as Gmail, Facebook, Twitter and others with Outlook.com accounts. This created additional contact folders in the mailbox, one for each linked service. This service is no longer available but, unfortunately, the folders remain in the mailbox. These folders are visible in both Outlook desktop and on smartphones. I'll show you how to hide them. (Aug 2)
 
The (good) Autocomplete list is backHow to restore the old autocomplete list format, replacing the new Recent/Other Suggestions list. (Aug 2)
 
Forward email messages by dateHow to forward messages to another address during a specific period of time using Outlook's Rules or Automatic Replies. (Mar 28)
 
Open multiple Outlook windows when Outlook startsHow to use VBA to automatically open up Outlook windows in a particular order (mail, calendar, contacts and tasks) with each in a specific size and screen position. (Mar 28)
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Administrator Resources

Remove Do Not Send a Response option in Meeting RequestsUse Group policy to remove the Do Not Send a Response option on meeting requests. (Aug 2)
 
Microsoft Support and Recovery Assistant for Office 365 Microsoft Support and Recovery Assistant is a new tool that helps users troubleshoot and fix issues with various Office 365 apps and services. The app diagnoses common Outlook issues like account setup, connectivity issues, password issues, or Outlook stops responding or crashes. To identify the root cause of these issues, the app runs checks such as: Checks licenses, Verify users' credentials and that Office 365 servers are reachable, Checks for updates to Outlook clients, Checks authentication, Network checks, Protocol checks (Jun 7)
 
Custom Form Security ChangesIn the September 12 2017 security update, Microsoft disabled custom form script functionality. Forms with code behind them generate this error message: To help prevent malicious code from running, one or more objects in this form were not loaded. For more information, contact your administrator. If you need scripts enabled, you'll need to set two keys, one to enable scripting and a second one with the message class name of each form that has code behind it. (Oct 23)
 
Outlook Folder Homepages are missingIn the Outlook update released on October 10 2017, the Folder Homepages setting was deprecated and removed to close a security vulnerability. Removing the folder home page capability "broke" a lot of applications; this can be fixed by setting a registry key. (Oct 23)
 
June 2016 Quarterly Exchange UpdatesThe latest Cumulative Updates for Exchange Server 2016 and Exchange Server 2013 are available in the Microsoft Download Center. In addition to normal fixes to customer reported issues, these releases also include updated functionality. (Jun 30)
 
What's new for administrators in Outlook 2016 for WindowsThis TechNet article for administrators explains about the new Outlook 2016 features that admins should be aware of before rolling out Outlook 2016 within your organization. Two important changes: Exchange 2007 is not supported and autodiscover must be configured, as Outlook no longer uses PRF files. (Sep 30)
 
Office 2016 Deployment Guides for AdminsProvides admins with information about how to deploy Office 2016, Office 365 ProPlus, and Office 2016 for Mac to users in their organizations. For administrators and other IT professionals who plan, implement, and maintain deployments of Office in their organizations. (Sep 24)
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Development Resources

RedemptionOutlook Redemption works around limitations imposed by the Outlook Security Patch plus provides a number of objects and functions to work with properties and functionality not exposed through the Outlook object model. Redemption supports Outlook 98, 2000, 2002, 2003, 2007, 2010, 2013, 2016 (both 32 and 64 bit) (Outlook 97 is not supported by the Safe*Item objects) as well as the standalone version of MAPI (no Outlook installed). (Jun 5)
 
MFCMapiMFCMAPI uses Microsoft's published APIs to provide access to MAPI stores through a graphical user interface. Its purpose is to facilitate investigation of Exchange and Outlook issues and to provide developers with a canonical sample for MAPI development. Updated frequently. (Jun 5)
 
OutlookSpyOutlookSpy is the ultimate Outlook developer tool. New Features: AddedSave and Copy as Text / Copy as Hex toolbar items to the IStream editor and "Edit Binary Property" dialog. Copy between the Hex editor and the Visual Studio binary editor. Added IMAPITable.SortTable popup menu item to all IMAPITable tabs. OutlookSpy supports all versions of Outlook, from 97 to 2016 (both 32 and 64 bit), running on any version of Windows, from Windows 95 to Windows 10. (Feb 23)
 
Empty Multiple Deleted Items Folders using a MacroThe scenario: You have several email accounts, each with their own data file and you want to empty the deleted items in every data file with one click. If you have one data file in your profile, you could use AutoArchive, but it doesn't work with multiple data files. (Aug 26)
 
Bulk change Contact's FileAs format to match Outlook's default settingAn updated version of the Bulk Change FileAs macro that gets the default FileAs format and applies the format to the contacts in the default contacts folder. (May 12)
 
Office 2013 VBA Documentation The Office 2013 VBA Documentation download provides an offline version of the Visual Basic for Applications (VBA) developer reference for each of the Office client applications, as well as the VBA reference content shared amongst all Office client applications (Office Shared). (Oct 7)
 
What's new for Outlook 2013 developersA top-level view of the additions and enhancements for developers in Microsoft Outlook 2013, including mail apps, third party weather data services for the Weather Bar, and inline response. The document also describes changes to the Outlook Social Connector, Office Mobile Service, support for Outlook 2013 Preview coexisting with a previous version of Outlook, and new performance criteria for add-ins. (May 6)
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Other Resources

Adding an Image to a SignatureHow to add images to signatures in Microsoft Outlook. (Mar 26)
 
FREE Microsoft eBooksMicrosoft's Eric Ligman is giving away a bunch of free eBooks, reference guides, Step-By-Step Guides, and other informational resources for Microsoft products, including Windows 10, Office 365, Office 2016, Power BI, Azure, Windows 8.1, Office 2013, SharePoint 2016, SharePoint 2013, Dynamics CRM, PowerShell, Exchange Server, System Center, Cloud, SQL Server, and more. (Feb 17)
 
Syncing Outlook with an Android smartphoneHow to sync Outlook Calendar and Contacts with an Android smartphone or tablet. (Feb 14)
 
Outlook's Signature button doesn't workAfter installing Outlook 2016's January 2018 update, some users are unable to edit signatures. Microsoft has identified the cause as having the Windows app store version installed as well as a "normal" version. (Feb 14)
 
Outlook tips & tricks (Microsoft) Quick tips for Outlook from Microsoft's Office Training Center. Also includes sections for Word, Excel, PowerPoint, and Microsoft Teams. (Oct 23)
 
Office Quick StartsOffice 365 training videos, covering the Office applications. Also included is a video for managing Office 365 Home and Business accounts. Downloadable guides for the main Office 2016 applications (Outlook, Word, Excel, OneNote, PowerPoint) are available. (Oct 22)
 
Ignite 2017 Sessions: Outlook & ExchangeLinks to some of the sessions recorded at Ignite 2017 that pertain to Microsoft Outlook and Microsoft Exchange server, including Office 365. (Oct 20)

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