When you have multiple accounts in your profile Outlook sometimes has a problem recognizing who "you" are and includes all email addresses in a Reply to All. Beginning with Outlook 2003, Outlook handles it better and as long as your address on the message is the one used as the From address for the account, it will be removed when you choose Reply to All.
To automatically remove your address when replying to all, use one of the Tools listed below.
Always Include Yourself in Replies
If you are used to this 'feature' from older versions of Outlook and want to include yourself in replies sent using Outlook 2003 and up, you'll need to create an after sending rule to CC yourself. If you want to BCC yourself, you’ll need to use VBA or an add-in listed at Automatically BCC all Messages.
To create a rule in Outlook 2007 and older:
- From the Tools menu choose Rules and Alerts
- Select Create from a blank rule and choose Check after sending.
- Select conditions if you only want to be CC’d on certain messages or click Next to CC yourself on every message you send.
- Under Actions, locate the CC action and enter your email address.
In Outlook 2010, open Manage Rules and Alerts (Home ribbon, Rules command), click New and create a rule that applies to messages you send.
Tools in the Spotlight
Reply To All Monitor is an Outlook add-in that prompts when you click reply to all, preventing you from making potentially embarrassing mistakes. It also (optionally) removes your own name from a reply to all and can also warn you if you are going to perform a reply to all on a message that you were BCC'ed on, preventing you from "spilling the beans". It has been updated to work with Outlook 2010, and works in both 32-bit and 64-bit. |
Tools
ReplyAll is a free tool that alerts you when you hit the 'Reply To All' button in Outlook and asks if you really want to send to all. Works with Outlook 2000.2002, 2003, 2007. Free. | |
TuneReplyAll is a free utility that adds a number of useful features to Microsoft Outlook 2010: It can show a warning message when a user is going to reply to everyone. The user has to confirm his choice to reply to all. This will help to prevent sending out confidential information. If Outlook includes the user's own address in Replay all, TuneReplyAll can remove it from the message. Alternately, if the user wants to include his address in the To, CC, or BCC address field in new, replied or forwarded messages, TuneReplyAll will add it. |
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Last reviewed on Feb 24, 2012
What if I WANT to have “reply to all” end up in my inbox. Is there a way to turn off the reply to all “feature” that eliminates my address.
No, its not configurable. You need to use a rule to CC yourself or add your address back into the message.
We have just released a free utilty for Outlook 2010 named TuneReplyAll:
See http://www.ivasoft.com/tunereplyall.shtml