The methods listed on this page use web services to keep your data synced between multiple copies of Outlook and an internet service. In many cases, you also can view the data online from any computer.
Sync tools for Outlook are at Synchronizing Microsoft Outlook on two machines To sync between Exchange Public folders and mailboxes, see Synchronizing Exchange Mailboxes and Public Folders
Web storage services keep Outlook mail, contacts, calendar, tasks and notes synced with the server. (Not all services sync all types of Outlook items.) They can synchronize with your computer, so you can use it to keep updated no matter where in the world you are, as long as you have Internet access and a browser. Be sure to download the synchronization software for your service.
Not listed is Hotmail Live. This uses the Outlook connector to sync calendar, contacts, and email between Outlook and the Live server with Hotmail, Live, or MSN email addresses. Also available from Microsoft is Office 365. This is a hosted Exchange server account for your own domain name. See Hosted Exchange for a short list of some Hosted Exchange providers.
Another option is a Hosted Exchange account. These generally run about $10.00 a month, although some are as low as $5.
Tools
Google Calendar Sync allows you to sync events between Google Calendar and Outlook Calendar. You'll be able to determine the direction of information flow, as well as the sync frequency. Now works with Outlook 2010 32-bit. | |
GooOut syncs Outlook calendar and contacts with your Google / GMail account. Stay in the known and up-to-date by synchronizing your Google Account on your Google based smartphones. Sync Outlook Calendar & Contacts with Google Calendar & Contacts, one way sync and Merge possible. No server needed. | |
Various services that provide you with calendar and contacts, with Outlook sync, plus a mail account, voicemail, and send and receive faxes. | |
Sync Google calendars and contacts with Outlook. Windows Mobile version also available. Version 3.22. Beta version 4.20 available. | |
Use the Outlook Connector with Outlook 2003 or Outlook 2007 to access and manage Windows Live Hotmail or Office Live Mail accounts. Version 12.1. | |
Synchronizing Microsoft Outlook on two or more machines. Share Outlook folders with your coworkers, friends and families. Outlook Web Access (OWA) without Microsoft Exchange Server and more. | |
Syncfriend is a free online sync service for devices and Outlook 2007/2010. With it, you are able to keep as many PCs with Outlook in sync as you want, including a range of devices. The basic Outlook sync addin is free for up to 200 contacts. A premium version for unlimited number of contacts including calender sync will be available soon. | |
SYNCING.NET for Outlook is a full featured solution for synchronization of Microsoft Outlook data between multiple computers. All data is transmitted directly between the computers via LAN/WLAN and/or the internet (peer-to-peer). Once selected, the Outlook data is synchronized completely automatically. Users don't need to do anything more and can work with Outlook as usual. Any changes to Outlook items are transferred immediately to all members of the sync network. | |
Web site software to synchronize calendar, contact, task, and other data to Outlook or Palm Desktop. Site visitors will need to install a small plug-in. SDK available for developers who want to drive synchronization from a database. | |
Also available are an Address Book and Notepad You will need to sign up for a free Yahoo! ID first. You can share the web-based calendar read-only with other Yahoo! users you specify or make it public to anyone. To synchronize, click the Options link at the top of the Yahoo! Calendar window, then the Synchronize link to download free Intellisync for Yahoo! software. |
More Information
There are other online services that claim interactivity with Outlook, but all those that we’ve investigated use export/import, not real synchronization, which makes them potentially too difficult to manage. However, if you want to check out some other such services, see:
For more information, see
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Last reviewed on Dec 8, 2011
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