How to add shortcuts to applications on the Shortcut Bar

Last reviewed on June 18, 2012

The Outlook Bar is a collection of shortcuts to folders — either Outlook folders or system folders — and, in Outlook 2000, to individual files and web pages. In Outlook 97 and 98, you cannot put shortcuts to individual items or files on the Outlook Bar, but we suggest a workaround below.

Due to security considerations, when you shortcuts to applications on Outlook 2003, 2007, or 2010’s Shortcut navigation bar, you’ll receive a security dialog asking permission to run the application. For this reason we recommend using Window’s Quick Launch bar or pinning shortcuts to the Start menu or Taskbar in windows 7 and Vista. You can disable this warning dialog in Outlook 2010 or Outlook 2007, see Disable the Unsafe Hyperlink Warning when Opening Attachments for the necessary registry value.

Security dialog when opening files on the shortcut bar

Outlook 2000 | Outlook 97 and 98 | More Information

Outlook 2010

To add files or applications, drag the exe or a shortcut to “Shortcut” and drop the file. Shortcut bar

Outlook 2000

To add an application shortcut to the Outlook Bar in Outlook 2000:

  1. Locate the target application’s .exe file using either My Computer, Windows Explorer or Start | Find.
  2. Drag the .exe file to the Outlook Bar.
  3. If desired, right-click the new Outlook Bar shortcut, and enter a new Name.

Outlook 97 and 98

In Outlook 97 and 98, the Outlook Bar can contain only shortcuts to folders — either Outlook or system folders. (In Outlook 98, you must install the Integrated File Management component in order to work with system folders.) The workaround is to create a system folder that contains shortcuts to your favorite applications. You can then put a shortcut to that system folder on the Outlook Bar.

Written by

Diane Poremsky
A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

Please post long or more complicated questions at Outlookforums.

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