More Outlook User Tips

Last reviewed on May 7, 2014   —  No comments yet

Kaitlin’s tips have been featured in our EMO newsletter.

To send meeting requests via the Internet …

If you use Outlook 2002 to send a meeting request via the Internet, make sure the reminder is turned off. Outlook 2002 uses the iCalendar format by default, but Outlook 2000 can’t handle an iCal message with a reminder. See:

To make Outlook 2002 go to the Windows system tray when you minimize it …

Make a backup of the Windows registry, then add MinToTray to the registry, with a value of 1.

HKEY_CURRENT_USER\Software\Microsoft\Office\10.0\Outlook\Preferences
DWORD: MinToTray
Value: 1 

To create a nickname for an Outlook 2002 contact …

  1. Open the contact.
  2. Change the display name for one of the e-mail addresses to the nickname that you want to use for this contact.
  3. Save and close the contact.

The e-mail display names are among the fields that Outlook 2002 searches when it resolves message recipient names or when you use the Find a Contact feature. It does not search the Nickname property.

Keep in mind, though, that the display name appears on any message you send to that contact.

To create an Outlook 2000 or 2002 distribution list from a category in the Contacts folder …

  1. Apply the By Category view.
  2. Select all the contacts in that category.
  3. Choose Actions | New Message to Contact.
  4. Copy all the names from the To box on the resulting message.
  5. Create a new distribution list.
  6. Click Select Members.
  7. Paste the names copied in Step 4 to the Add to distribution list box.

To clear the Open Other User’s Folder list …

The first article explains how to get to the right point in the registry. The second article explains what value to look for (101e0390) once you get to the right key in the right profile. It was written for Outlook 2000, but applies to Outlook 2002 as well (Outlook 2002 being version 10.0 instead of 9.0). To clear the Open Other Users folders MRU in Outlook 2003, follow the steps for Outlook 2000 but look for the binary value101f0390.

To troubleshoot Rules Wizard rules …

If you can’t figure out which rules are operating on messages, add an action to each rule to assign a different category. When you look at a message, its categories will tell you which rules fired.

To clear the Find a Contact list …

This is the list of contacts that you recently looked up, using the Find a Contact box on the toolbar. Make a backup of the Windows registry and then delete this key:

HKEY_CURRENT_USER\Software\Microsoft\Office\9.0\Outlook\Contact\QuickFindMRU

To make undated tasks appear at the bottom of the list while dated tasks are placed in order at the top …

There isn’t a really satisfactory solution to this issue. The best I’ve been able to devise is giving undated tasks all the same date, very far in the future. This makes them pile up at the bottom of the task lists, while the older tasks are at the top.

To print calendars other than the current month …

Choose File | Print, and select the month(s) on the Print dialog.

To filter a view by more than one category …

In the Categories box on the filter page, type in the names of the categories separated by AND, e.g. Business AND VIP. (Thanks to Kris Baudemprez for a very cool tip.)

To send a web page as an HTML message in Outlook 98 or later …

Your mail format must first be set to HTML. Change it, if necessary, with Tools | Options | Mail format. See:

To change the background color of the calendar in Outlook 2000 …

Choose Tools | Options | Calendar Options | Background color.

Past featured tips:

Also see:

Written by

Diane Poremsky
A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

Please post long or more complicated questions at Outlookforums.

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