Add additional Journal entry types

Last reviewed on October 6, 2013   —  7 comments

Select the type of journal entry to createThe Journal comes with a limited number of entry types but you can easily add more by editing your registry.

As always, you should backup your registry before editing it.

You need to open the registry editor. To do this, go to Start Menu, Run (or the Start Search field in Vista/Windows 7) and type regedit to open the Registry Editor.

  1. Browse to HKEY_CURRENT_USER\Software\Microsoft\Shared Tools\Outlook\Journaling.
  2. Use the File, Export menu to back up this key before editing.
  3. To add a new key, right-click the Journaling key, select New, Key. Enter a name for the entry type, such as “Incoming Phone Call”. Your new key name doesn’t have to match the descriptive text that will appear in the Entry Type field, but you’ll find it easier if it does.
  4. Add values to your new key. You need two basic values for your new key to work:
    Description: A string value. This is the text that appears in the Entry Type field of the Journal Entry. It doesn’t have to be the same value as the registry key, but may be easier if the description is the same as the key name. This key is required to display on the Entry type list unless you specify a binary DescriptionID.
    Large Icon: A string value from 1 to 23 that appears in square brackets ("[17]"). This value determines which icon Outlook uses for items of this entry type in the Table, Icon, and Timeline views. Default is a blank sheet of paper if you omit this key. Number 24 and above is the standard yellow envelope. The large and small icons and their corresponding numbers are shown below.
  5. You can delete any entry types that you don’t want, with the exception of the Phone Call entry. You can rename the Phone Call entry by adding a Description string value with the text you prefer and deleting the DescriptionID field.

Journal entry icons

Journal entry icons

About Diane Poremsky

Diane Poremsky
A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

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7 responses to “Add additional Journal entry types”

  1. Krzysztof Dymicki

    And how to automatically register PDF files I use during my work? Not only MS specific file types?

    1. Diane Poremsky

      Adding PDF to the journmal types requires the app supports VBA, so adding PDF is not possible. Sorry.

  2. Krzysztof Dymicki

    Thank you.

  3. Doug Anderson

    Thank you for the help, this was exactly what I was looking for.

  4. Paul

    What happens if I make this change in the registry and then sometime later migrate to the next release of Outlook or possibly update my computer - even if I use the same version (new installation) of Outlook? Are the journal entries that I've added to my new entry type lost? This is very important to understand because I want to have a 'family' journal type to keep a family diary.

    1. Diane Poremsky

      The journal items won't be lost and they *should* retain the custom entry type if you don't edit them, but at most, the custom entry type would revert to one of the defaults (Phone, probably). The content in other fields in the journal item won't be affected.

  5. Jenn

    Thank you! This was exactly what I needed! I work in a law office, and have to keep track of every single interaction with clients, especially indigent defense clients. Outlook's Journal feature is perfect for that. I needed to make an entry for "Payment", and read several articles trying to figure out how to do so. This was the first article I found that finally outlined it in a way that I--as only an intermediate computer user--could understand.

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