How to view the BCC field on Sent messages

Last reviewed on October 4, 2012

Bcc = blind carbon copy. You use the Bcc field (Options | Bcc Field) to enter addresses when you don’t want recipients to see who the message was distributed to. The person receiving the message will see only those addresses that you put in the To or Cc box.

Display the BCC field on messages

BCC field in the address bookIf you click the To button to select names, you can select the names then click on the Bcc button to add those names to the BCC field. After the first name is added to the BCC field, you can double click on additional names to add them to the BCC field as the last used field stays active until you click another button or compose a new message.

If the BCC field was not yet enabled (by clicking on Options, BCC), adding names to the BCC field using the address book will show the BCC field on the message form.

BCC options dialog

View the BCC field on Sent messages

Note: The BCC field will not display in the Reading pane.

View the BCC in the open messageTo see the Bcc addresses for messages that you sent, open the message from the Sent Items folder. In newer versions of Microsoft Outlook you should see the BCC field automatically when it contains names.

In older versions, open the message and enable the BCC field on the Options dialog.

You can also add the BCC field to the message list to see the names. You may not be able to see all Bcc recipients using this method if there are many names on the BCC.

BCC field in the message list of sent folder

Note: When you use Gmail IMAP accounts and save the sent items on the Gmail server, you won’t see the BCC names on sent items. You need to save sent items locally if you want to see the BCC names. Other IMAP servers may behave the same way, but in the servers I have access to, only Gmail doesn’t show the BCC addresses.

Printing the BCC addresses

Printing the message with the BCC field visible is more difficult – to print the BCC field in you need to customize the message form to allow printing.

The easiest way to print the BCC’d addresses is to hit Forward then copy the BCC list from the sent message and paste it into the message body in the Forward, then print and close the message. Alternately, you can open the sent message and go into Edit mode, paste the names into the message body and print.

Written by

Diane Poremsky
A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

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