How to view the BCC field on Sent messages

Last reviewed on October 4, 2012   —  38 comments

Bcc = blind carbon copy. You use the Bcc field (Options | Bcc Field) to enter addresses when you don’t want recipients to see who the message was distributed to. The person receiving the message will see only those addresses that you put in the To or Cc box.

Display the BCC field on messages

BCC field in the address bookIf you click the To button to select names, you can select the names then click on the Bcc button to add those names to the BCC field. After the first name is added to the BCC field, you can double click on additional names to add them to the BCC field as the last used field stays active until you click another button or compose a new message.

If the BCC field was not yet enabled (by clicking on Options, BCC), adding names to the BCC field using the address book will show the BCC field on the message form.

BCC options dialog

View the BCC field on Sent messages

Note: The BCC field will not display in the Reading pane.

View the BCC in the open messageTo see the Bcc addresses for messages that you sent, open the message from the Sent Items folder. In newer versions of Microsoft Outlook you should see the BCC field automatically when it contains names.

In older versions, open the message and enable the BCC field on the Options dialog.

You can also add the BCC field to the message list to see the names. You may not be able to see all Bcc recipients using this method if there are many names on the BCC.

BCC field in the message list of sent folder

Note: When you use Gmail IMAP accounts and save the sent items on the Gmail server, you won’t see the BCC names on sent items. You need to save sent items locally if you want to see the BCC names. Other IMAP servers may behave the same way, but in the servers I have access to, only Gmail doesn’t show the BCC addresses.

Printing the BCC addresses

Printing the message with the BCC field visible is more difficult – to print the BCC field in you need to customize the message form to allow printing.

The easiest way to print the BCC’d addresses is to hit Forward then copy the BCC list from the sent message and paste it into the message body in the Forward, then print and close the message. Alternately, you can open the sent message and go into Edit mode, paste the names into the message body and print.

About Diane Poremsky

Diane Poremsky
A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

Please post long or more complicated questions at Outlook forums by Slipstick.com.

38 responses to “How to view the BCC field on Sent messages”

  1. Howard Perry

    I am using Outlook 2010 and I have a Gmail account for my email address. The bcc: field does NOT appear when I view Sent messages. (However, I could see them before I switched my email address from ATT to Gmail a coup[le of months ago.)

    1. Diane Poremsky

      Yes, that is a side effect of your sent folder settings. If you save sent items to the imap sent folder, you won't see the bcc names. If you use a local sent folder, you'll see the BCC field.
      See http://www.slipstick.com/outlook/2010/messages-ar...
      and http://www.outlook-tips.net/outlook-2010/tip-890-...
      Note that some people say messages are sent twice when they save messages to the gmail sent folder. I could not repro it - i think gmail just makes a copy of the sent item but doesn't send it twice.

  2. Terry

    I changed settings to "save sent items...on this computer." I still dont see bbc's. It says its in the "local" folder...wouldl that be in the gmail folder?
    Thanks!

    1. Diane Poremsky

      No, they won't be in the Gmail folder but in the pst file that is set as default in Account Settings, Data file. If you only have the gmail account in your profile, the default is the other pst file.

  3. Simon CS

    I am using Outlook 2010 and have both Exchange (work) and POP (home) mailboxes set up, each to their own files (Exch -> .ost & POP -> .pst), but the bcc's don't show up in my POP/pst Sent Items folder. It seems that you have to open the sent email to see tme. However, this MAY show the bcc's. If not, you then select 'Actions / Resend this message...' which will now have the bcc's listed.

  4. Veer Singh

    Hi Diane....I'd really appreciate some direction on this one....
    How do I SEE all Bcc addresses included in mail sent by my employees(ms outlook 2003,2007) using my account ??
    I used your custom VBA code (http://www.slipstick.com/outlook/email/automatically-bcc-all-message/) and it worked like a charm but it doesn't expose the BCCs...
    Thanks!!

    1. Diane Poremsky

      You need to add the BCC field to the view or open the message. Right click on the row of field names and choose Field Chooser. Find the BCC field and add it to the view. You'll need to open the message to see more than 1 or 2 names in the bcc field, but it will help you see which messages were BCC'd.

  5. Diane Poremsky

    @Veer - Just to clarify, you can only see the BCC'd addresses for messages you send. You can't see if people were BCC'd on messages your employees send to you. If they are delegates and sent mail on your behalf, you should be able to see the BCC addresses in your sent folder.

  6. Bill

    Dianne, hi.

    I've made use of Bcc for some time, but came across a new issue. I sync my Windows Office files between my pc and my laptop (I use SyncToy, if that helps). I've just realized that Bcc mails are only visible in the mail on the device used to send the message. [So, in the instance that I select and Bcc people from my pc...close Outlook...sync...leave the office with my laptop...open the sent message to follow up: the Bcc field is completely empty!] This leaves following up on projects on the go ...umm....unworkable! Any ideas to solve or work around this?

    1. Diane Poremsky

      You could use a itemadd macro to add the bcc names to the for follow field, add them as categories, or insert the names into the message body so you have record of who you sent it to.

  7. Barbara

    Will the ability to print a message with the bcc field showing a fix that Microsoft will be making in upcoming versions? For businesses, it is often useful to have a record of EVERYONE an email was sent to, even if you don't want all of the recipients to see everyone who was copied. It seems that recent changes to various Office programs (2007-2010) have eliminated some very useful/user friendly functions that we enjoyed in past versions. This is just another one.

    1. Diane Poremsky

      I don't know, but will ask. I usually recommend opening the message for editing, then paste the BCC line in the message and print. Close the message without saving to retain the untouched original.

  8. Vs

    Hi Diane

    I am using outlook 2013 which is configured for my gmail account. In my sent items I can't see list of people who were included in my bcc list while I send emails. While I used checked with another person using outlook 2013' they didn't face similar problem with bcc. Is there a problem with any settings or issues with gmail being configured outlook 2013 or is it the conflict with operating system. Other issues faced by me are that outlook 2013 does not correctly reflect whether the email has an attachment or not! When I open the email I can see attachments but before opening it the attachment symbol is not be seen always in emails with attachments. It is quite random. Thirdly, the outlook 2013 when it serves all the emails it doesn't show the path in the field where the email is, whether in a particular folder or sub-folder.

    Can you please guide me. I'm quite puzzled and thinking of downgrading to outlook 2010.

    1. Diane Poremsky

      It's gmail. You need to keep the sent messages in outlook, not on the gmail server, to see the addresses in the BCC field. I haven't spent a lot of time testing the attachment problem, but i believe that is an imap issue - once the message is synced and fully cached, you should see the attachment icon. Outlook has never been good about showing the path - there is the
      In folder field that tells you the folder name, otherwise you need to use VBA or Advanced find to get the path. See http://www.outlook-tips.net/how-to/find-folder-path-in-mailbox/ for the tricks.

  9. Nick G

    Hi Diane

    Just switched to Outlook 2013 with Exchange ActiveSync. Was using an older version with Outlook Connector for my hotmail/msn.
    I send a regular email to friends using bcc. In the past I simply found my last message, chose resend and edited it.
    Now I cannot see the bcc recipients in sent items from hotmail although they are visible deep in the email properties.
    (Outlook.com sent items shows the bcc fine but I cannot find a resend option there.)
    When I use my other account (POP/SMTP) on Outlook 2013, the BCC show fine.

    Help!
    Nick

    1. Diane Poremsky

      The BCC field doesn't display in the sent folder of EAS accounts - instead of doing a resend, create a quick step containing the addresses - it will save you from going to the sent folder to find the message.

  10. Beach Living

    In saving Outlook 2007 email messages to an external hard drive for back up and for others in the organization to have, is there a way to remove BCC recipients on the saved/stored emails so that only I know who was BCC'd and others in the organization won't? Thanks so much.

    1. Diane Poremsky

      You would need to edit the message to clear the bcc - this can be done using a macro if there are a lot of messages to check.

    2. Beach Living

      I tried editing the message saved to the external hard drive folder (not pst file) but it would not work. Will a macro work on an external hard drive that the Outlook messages are being saved in named folders not unlike 'My Documents' or 'OLEmail'? There are many in several named folders.

    3. Diane Poremsky

      What happened when you tried to edit it? It should work.

      I have a macro that can remove attachments here - http://www.slipstick.com/developer/open-outlook-messages-stored-filesystem/ - it would need a little tweaking to remove the olBCC field.

  11. Beach Living

    When I tried the edit function it would only allow me to go into the body of the saved email, not edit any of the recipients or the sender. I don't really know how to use macros and could likely wipe out important data. Do macros work on saved emails in folders on hard drives when they are not in the Outlook folders of Outlook?

    1. Diane Poremsky

      Oh. Yeah, i forgot about that. I think you can remove it using code if you use redemption. I'll check on it.

  12. Beach Living

    I replied last night to your last response but it doesn't show now... sorry about that. When I selected edit in the saved email from the hard drive it would only go into the body of the email and allow edit of text only, not to the recipients (to, cc, or bcc) or to the sender. I am not familiar with macros and would fear losing important data when attempting to tweak. Can macros be used for MS Office Outlook 2007 email messages that are saved to external hard driver folders?

    1. Diane Poremsky

      Macros can be used on the messages, but I'll have to test some things to see if they can remove the BCC. I totally forgot you can't edit certain fields.

  13. Beach Living

    My previous responses are not showing again... I tried editing but it only allows email body text edit, not recipients. Do you know if others with a different MS Office Outlook product ID number will be able to see who my product ID has as bcc's on emails generated from my product ID?

    1. Diane Poremsky

      They wont show until I approve them and I usually wait to approve until I'm ready to answer, because otherwise they get lost in all of the other comments. :( If you can see the BCC, others will be able to.

    2. a bit helpless

      I'm using gmail and in the middle of discovery for a legal case. I DON'T want BCC addresses to show on the email documents that I am providing as they are not being requested. When I print the gmail email, the BCC addresses print out as well. Is there a solution to hide them? Assistance will be greatly appreciated!

    3. Diane Poremsky

      Are you printing from gmail interface or outlook? Normally, Outlook won't include the BCC field in the print out.

  14. Beach Living

    Thank you for your responses. Please let me know either way what you find out about the code and redemption (i will need some guidance on that). Completely understand about the appoval/answer and things getting lost :)

  15. SherB852

    In Outlook 2013, how can I see my bcc name when I receive an email? I know the person sent an email to some people and included me as bcc but I don't see bcc and my name beside it like I have in previous versions of Outlook. Is there a setting for this? Thanks

    1. Diane Poremsky

      Your name should never be in the BCC field on incoming mail. The mail server drops the envelope as it hands off the message, creating the BCC. If your mail was not in the To or CC field, then it was Bcc'd.

    2. SherB852

      Something intetesting - my Nook shows the bcc field but not Outlook. The last Outlook I used before 2013 was 2003 and it also showed my email beside bcc. Guess that is something they changed since then. Thanks for your response. Now I know.

    3. Diane Poremsky

      The Nook shows the BCC recipients on incoming email?

      You can show the BCC field when you compose mail and see it in sent mail (in any version), but not see it on incoming mail in Outlook (any version).

  16. SherB852

    I see MY email address next to BCC on my Nook - an email someone sent to me.

  17. scottmeyers

    I'm using Outlook 2010. I don't use gmail. I don't store my messages on a server.

    I recently sent a message to myself with several other people bcc'd, and I know that the message went out with the bcc's, because I have received replies from some of the bcc'd people. However, opening the sent message (not just in the reading pane) shows no bcc list, and choosing "resend this message..." brings up a message with no bcc list.

    I really need to see the bcc list for this message. There must be *some* way to force Outlook 2010 to show it to me. Any ideas?

  18. scottmeyers

    I withdraw my last comment. It turns out that I was viewing the message I had received as a result of sending to myself and the bcc'd people. Viewing the original sent message does show the bcc list as you've described. I apologize for not noticing this before posting my comment.

  19. John Rags

    Hi Diane, I am hoping you can help! Suddenly I can no longer see the BCC recipients that I sent emails to in my sent items folders. To be clear, I usually BCC parents in my group and then when i want to replicate that email quickly, I go to my sent items foler, open the email I sent, and then copy the entire list again. It suddenly stopped doing that. I am using Office Pro Plus 2007 with Outlook Connector. Hotmail is my email provider. I would greatly appreciate some help on this.

  20. John Rags

    OK, this is weird. I opened the email and now the BCC list shows up. It looks like when you look at in the viewing pane it will not show up. You actually have to open the full email.

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