To Send Internet Messages Immediately

Last reviewed on September 12, 2011

Current versions of Outlook include an option to send immediately. Look for "Send Immediately when connected" on the Tools, Options, Mail Setup tab.

An Exchange server account configured in cached mode honors the Send immediately setting and Send & Receive settings (Ctrl+Alt+S to open the Send & Receive dialog.)

When you use a Microsoft Exchange server email account in Online mode, Outlook will always send immediately. This is a feature of the Exchange server account. You do not need to enable Send immediately, and if you want to hold mail to send later, you need to set Outlook offline.

The one thing all versions and modes have in common is that you need to have the Internet mail account or service configured to use a LAN connection. If you don’t really connect to a LAN (and, remember that a DSL or cable modem connection is actually a LAN connection), you’ll need to set up Internet Explorer to automatically dial the Internet and set Dial-Up Networking for an inactivity timeout so the modem does not stay connected forever.

Outlook 2010

Enable send immediately in Outlook 2010In Microsoft Outlook 2010, the Send Immediately when connected option is in File, Options, Advanced – look for it in the Send and Receive section.

To disable temporarily, set Outlook to Work Offline. Look for Work Offline command at the end of the Send and Receive ribbon.

Note: the icon is highlighted in orange when Outlook is in Offline mode and the status bar will also indicate you are offline.

Outlook 2007, 2003

Send Immediately setting in Outlook 2007In Microsoft Outlook 2007 and Outlook 2003, the Send Immediately when connected option is in Tools, Options, Mail Setup tab.

To disable temporarily, set Outlook to Work Offline. Look for Work Offline command on the File menu.

Note: there is a check in front of the Work Offline command when Outlook is in Offline mode and the status bar will also indicate you are offline.

CW Mode or Outlook 97

Set up the Internet E-mail service on the Connection tab with the Connect using my local area network (LAN) connection. Make sure Internet Explorer is set to dial out automatically.

If you don’t want to send an item immediately, close it rather than clicking Send. This will put the message in your Drafts folder.

IMO Mode

In Tools | Options, on the Mail Delivery tab, check the box for Send messages immediately when connected.

To turn off the immediate send feature temporarily, choose File | Work Offline.

Written by

Diane Poremsky
A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

Please post long or more complicated questions at Outlookforums.

4 responses to “To Send Internet Messages Immediately”

  1. Wolf

    You write:
    In Microsoft Outlook 2010, the Send Immediately when connected option is in File, Options, Advanced – look for it in the Send and Receive section.

    There is no "Send and Receive" anywhere to be found in File, Options, Advanced..., at least not in mine.

  2. Paula Clements

    Just loaded 2010. To have the default set in Outlook to send / receive automatically in 30 minutes when you first load this programme is a frigging nightmare. Absolutely ridiculous default. For some weeks I have been working off web mail and have had to leave load of unread messages there to enable me to sort them prior to setting up new outlook prog and folders for filing - having loaded the programme I was setting up the folders and preparing the whole office prog and suddenly the whole 6 - 8 weeks work of work mails (well over a thousand) downloaded without my knowledge. I had a mornings work to sort over a thousand emails. I am not amused.

  3. Anna Mesbergen

    My Outlook in Windows 10 keeps putting itself in Offline mode. I do not put it in this mode, it does it on its own. I have not been able to send e-mail for 3 weeks. Earlier tonight my brother-in-law got a test message out on one of my accounts with the red X on.. Now I cannot get a single account to go out. This is the most frustrating problem. I cannot find the thread online that tells me what to do to get out of this mode. . I cannot change it. The header button does absolutely nothing. I found a thread on Microsoft help 2 months ago and got it off. Now I am ready to kill my computer. I am trying to run a business, but cannot send e-mail except on my iphone. I cannot add attachments from my computer to the iphone. What is wrong with this version of outlook. If I hadn't found over 50 others complaining about it, I would think it is me...but it is this stupid software.

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